Auckland City Local Governance Statement

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Key Approved Planning and Policy Documents

(Documentation Policy and legislation and description of policy manuals and related documents)

Documentation policy and legislation

The Council holds a wide variety of current and archival documents and databases throughout its various Groups (divisions). The following list, while not exhaustive, is indicative of the categories of documents that are held by the Council:

The Council complies with all statutory processes in developing and maintaining its key Policy Documents. Non-statutory documents are developed by Groups using best practice processes.

Subject	Group responsible
Agendas, Minutes for Council & Committee Meetings	Democracy Services
Annual Plan, Annual Report, Budget, Chart of Accounts, General Ledger	Finance & Business Services
Financial Asset Register	Finance & Business Services
Archives	Democracy Services
Building Consents and plans for the City (Residential, Commercial and Industrial)	Auckland City Environments
Brochures, leaflets, pamphlets, publications	Customer Centres / Customer Publications Unit / Marketing
Bylaws	City Planning / Auckland City Environment
Cemeteries Register	Recreation & Community Services
Closed Landfill Schedule Closed Landfill Asset Management Plan	Utility Planning
Coastal Management Strategies	City Planning
Community Halls, Centres and Facilities	Community Planning /Recreation & Community Services
Contract Files	Organisation wide
Correspondence Files	Organisation wide
Creditors Ledger	Data Services
Crime Prevention Agreement, Safer Cities	Community Planning
Debtor Ledger Information	Data Services
District Plan (3 sections, Hauraki Gulf Islands, Isthmus, Central Area)	City Planning
Drainage Plan Public Stormwater, Public Wastewater Private (Storm & Waste) Stormwater & Wastewater Asset Management Plans	Utility Planning / Metrowater Auckland City Environments
Employment Agreements	Human Resources
Financial Information � (Investment Policy, Borrowing Management Policy, Funding Policy, Long Term Financial Strategy)	Treasury
Information Handbook for Elected Members	Democracy Services
Insurances	Risk and Assurance Services
Job Descriptions	Human Resources
Land Titles (Council land, including reserves, easements etc)	Property
Leases	Property / Community Planning / RACS
Legal Documents	Organisation Wide
Licenses	Auckland City Environments
LIMs and PIMs	Auckland City Environments
Loans and Grants to Community Organisations	Community Planning /Recreation & Community Services
Manuals - Operational Procedures	Organisation wide
Minute Books	Democracy Services
Newspaper Clipping Files	Communications & Marketing
Official Information Handbook	Democracy Services
Payroll Manual	Human Resources
Permits	Auckland City Environments/ Recreation &Community Services
Photographs	Organisation wide
Public water supply plans Asset Management Plans	Metrowater
Rates Record and Rates Handbook	Data Services
Reserve Management Plans	Community Planning
Resource Consent Applications	Auckland City Environments
Schedule of Fees and Charges	Organisation wide
Schedule of Protected Buildings, Trees, Archaeological, Geological, Ecological and Maori Heritage sites	City Planning
Schedule of Meetings	Democracy Services
School Holiday Programme Manual	Recreation & Community Services
Staff Induction Booklet	Human Resources
Statutes	Organisation wide
Subdivision Applications	Auckland City Environments
Valuation Rolls	Data Services

Note: Normally, public information and other library services are available at all Auckland City Community Libraries.

Description of Policy Manuals and Related Documents

Subject	Group Responsible
Annual Plan, Annual Report , Budget, Chart of Accounts, General Ledger	Finance & Business Services
Arts and Culture Policies	Community Planning
Asset Management Plans	Implementation Planning / Utility Planning (Utility Planning AM Plans only)
Building Strong Communities Model	Community Planning
Business Plans	Organisation wide
Bylaws	Organisation wide
Central Area Parking Policy	Transport Planning
Civil Defence Plan , Civil Defence Welfare Plans, Emergency Management Manuals	Implementation Planning
Coastal Management Strategy Plans	City Planning
Code of Practice for Urban Subdivisions	City Planning
Community Centre Management Agreement	Community Planning
Community Development and Social Policies	Community Planning
Community Facilities Asset Management Plan	Community Planning
Community Facilities Strategy	Community Planning
Consultation Policy	Public Affairs & Advocacy
Contract Procedures Manual	Procurement
Cycle and Walking Strategy	Transport Planning
Delegated Powers -Committees, Chairpersons, Staff	Democracy Services
District Plan - Central Area, Isthmus and Gulf	City Planning
Drainage Plan - includes stormwater, sewage, wastewater, Development & Connection Standards	Metrowater
Economic Development Policy	Strategic Development
Employment Strategy	Community Planning
Funding Policy	Treasury
Halls Fees & Implementation Guidelines	Community Planning
Halls Service Level	Community Planning
Health & Safety Policy Manual	Human Resources
Hearing Procedures	Democracy Services
Housing Policy	Community Planning
Human Resources Recruitment, Departure & Transfer Manual	Human Resources
Human Resources Policy Manual	Human Resources
Leisure Policies	Community Planning
Long Term Financial Strategy	Treasury
Parks and Open Space Policies	Community Planning
Plans- Onehunga & Otahuhu Town Centre Plans, Urban Design Guidelines & Central Area Transport Plan	City Planning
Recreation and Sport Policies and Strategies	Community Planning
Reserve Management Plans	Community Planning
Resource Consents, Statutory Register	Auckland City Environments
Risk Management - Insurance Manual	Insurance Management
Rural Fire Plan	Auckland City Environments
Safer Auckland City Strategy	Community Planning
Solid Waste Management Strategy	City Planning
Standing Orders	Democracy Services
Statements of Corporate Intent	Metrowater/City Design
Strategy Documents (various)	Organisation wide
Strategic Plan	Strategic Development
Treasury Management Policies	Treasury