APOLOGIES
Apologies have been
received from Councillors Mulholland and Leighton for non-attendance.
CONFIRMATION OF MINUTES
The minutes of the
Avondale Community Board meeting held on Tuesday, 24 April 2007 to be confirmed
as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. OLYMPIC PARK - MARK ESSEX, PROJECT MANAGER
Mark Essex, Project Manager, wishes to provide the Board with an update on
developments at Olympic Park.
4.2. AVONDALE PLUNKET - SUE FORGESSON, PRESIDENT OF AVONDALE PLUNKET
COMMITTEE
Ms Sue Forgesson, President of Avondale Plunket Committee, wishes to address the
Board concerning premises for Avondale Plunket, including the Playgroup.
4.3. AVONDALE SOUTH DOMAIN - ELIZABETH PERALES AND KERRY ALLINGTON
Ellizabeth Perales and Kerry Allington wish to address the Board regarding the
stream at the top end of Avondale South Domain and other associated issues.
ONTRACK PRESENTATION - AVONDALE RAIL UPGRADE
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Rolland Lindsay from
ONTRACK will be in attendance to present to the Board regarding plans for
developing the rail station and tracks in their area.
Recommending that
Rolland Lindsay from ONTRACK be thanked for his presentation to the Board.
REQUEST FOR DISCRETIONARY FUNDING - THE TREE COUNCIL
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Attaching a request
for Discretionary Funding from The Tree Council seeking funding towards tree
preservation, education and conservation.
Recommending that
the Board consider the request for funding.
SLIPS 2007/2008 - SCHOOL ORGANIC COMPOSTING INITIATIVE
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Attaching a SLIPs
proposal form for the School Organic Composting Initiative for which the Board
approved $435 at their April 2007 meeting. The Board expressed an interest in
providing funds for this initiative to more schools in the area.
Recommending that
the Board allocate an additional $1500 from its 2007/2008 SLIPs budget to enable
officers to approach more schools in the area to participate in the School
Organic Composting Initiative.
AVONDALE COMMUNITY CENTRE COURTYARD UPGRADE STAGE 1 CONCEPT
DESIGN
|
Lyz Miller |
|
|
SLIPs Co-ordinator |
5 May 2007 |
Updating the Board
on the progress made on the Avondale Community Centre Courtyard Upgrade Stage 1
Concept Design SLIPs project.
Recommending that
the SLIPs project be deleted.
|
[ATTACHMENT 8] |
Pages 9-10 |
ENDEAVOUR STREET ROAD RESERVE UPGRADE STAGE 1 SLIPS PROJECT
|
Lyz Miller |
|
|
SLIPs Co-ordinator |
12 May 2007 |
Updating the Board
on progress made on the Endeavour Street road reserve upgrade Stage 1 SLIPs
project.
Recommending that
the Board consider options to progress the project.
|
[ATTACHMENT 9] |
Pages 11-14 |
AVONDALE COMMUNITY BOARD QUARTERLY SLIPS REPORT FOR THE PERIOD
ENDING APRIL 2007
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Providing an update
on SLIPs projects for the period ending April 2007.
Recommending that
the Board received the information.
|
[ATTACHMENT 10] |
Pages 15-16 |
SMALL LOCAL IMPROVEMENT PROJECT REVIEW
|
Lyz Miller |
|
|
SLIPs Co-ordinator |
29 May 2007 |
Advising the Board
of the relocation of the Small Local Improvement Project (SLIPs) management to
the Environment and Utility Management Group. Tasman Research has been engaged
by Environment and Utility Management to liaise with stakeholders regarding the
current SLIPs process.
Recommending that
the Board nominates two Board Members to be interviewed by Tasman Research
regarding improving the current SLIPs process.
|
[ATTACHMENT 11] |
Pages 17-18 |
PAINTING OR SURFACE TREATMENTS OF TRAFFIC CONTROL BOXES
|
Lyz Miller |
|
|
SLIPs Co-ordinator |
12 May 2007 |
Attaching for the
Board's information a memorandum from the SLIPs Co-ordinator regarding painting
or surface treatments of traffic control boxes situated in the footpaths.
Recommending that
the memorandum be received.
|
[ATTACHMENT 12] |
Pages 19-20 |
MAYOR'S COMMUNITY SAFETY AWARDS
|
Catherine Gilhooly |
|
|
Community Coordinator - Injury Free |
20 May 2007 |
Providing Board
Members with the opportunity to nominate members of the community who promote
community safety, injury prevention, road safety and crime prevention for
Auckland's Community Safety Awards.
Nominations will be
open from 11 June 2007 and close on 30 July 2007 and the awards will be
presented on 6 September 2007. Four awards will be presented, and all applicants
who meet the award criteria will receive a certificate recognising their
contribution to safety in their community.
Recommending that
Board Members nominate members of the community for Auckland's Community Safety
Awards.
|
[ATTACHMENT 13] |
Pages 21-22 |
TRAFINZ CONFERENCE 2007
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
The annual Trafinz
Conference is scheduled to be held at the Wairakei Resort in Taupo from 12-15
August 2007. The theme of this year's conference is "Sustainability - Just
doing it". Attached is a copy of the programme.
Recommending that the Board consider
whether it wishes to send a member or members to this conference.
|
[ATTACHMENT 14] |
Pages 23-28 |
2007/2008 ANNUAL PLAN SUBMISSION
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Attaching for the
Board's information a copy of the Board's submission to Auckland City's Draft
Annual Plan 2007/2008.
Recommending that
the Board's submission to Auckland City's Draft Annual Plan 2007/2008 be noted.
|
[ATTACHMENT 15] |
Pages 29-30 |
CORRESPONDENCE RECEIVED - AVONDALE PRIMARY SCHOOL
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Correspondence from
Avondale Primary School thanking the Board for their copy of "Waterview Heritage
Character Study" presented to them by Lisa Truttman.
|
[ATTACHMENT 16] |
Pages 31-32 |
CHAIRPERSON'S REPORT
Providing the
Chairperson with an opportunity to update the Board on the projects and issues
she has been involved with since the last meeting.
This is an
information item only and if the Chairperson wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
Attaching the
Chairperson's reports for May and June 2007.
Recommending that
the Chairperson's reports for the months of May and June 2007 be received.
|
[ATTACHMENT 17] |
Pages 33-38 |
COUNCILLORS' REPORTS
Providing
Councillors with the opportunity to update the Board on projects and issues they
have been involved with since the last meeting.
This is an
information item only and if councillors wish any action to be taken under this
item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing Board
members with the opportunity to update the Board on projects and issues they
have been involved with since the last meeting.
This is an
information item only and if Board Members wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Reporting on reports
requested as of June 2007.
Recommending that
the reports requested as of June 2007 be received.
|
[ATTACHMENT 20] |
Pages 39-40 |
GROUP ACTIVITY REPORTS
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Attaching activity
reports and statistics from various groups within Auckland City for the Board's
information.
Recommending that
the group activity reports for the months of April and May 2007 be received.
|
[ATTACHMENT 21] |
Pages 41-72 |
COMMUNITY BOARDS' ACHIEVEMENT REGISTER
|
Mike Giddey |
|
|
Democracy Advisor |
19 June 2007 |
Providing the Board with an
opportunity to submit items arising from agenda reports, Boards' spokesperson
reports and general board activity for inclusion in an Achievement Register.
Recommending that the Board
consider what, if any, achievements from the meeting will be included in the
Achievement Register.
