APOLOGIES
Apologies have been received from Councillors Leighton
and Mulholland for non-attendance.
CONFIRMATION OF MINUTES
The minutes of the Avondale Community Board meeting held
on Tuesday, 13 November 2007 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
requests have been received to address the meeting:
4.1. STROKE SURVIVORS FISHING CLUB – SAM BENJAMIN
Sam Benjamin, President,
Stroke Survivors Fishing Club, wishes to speak in support of his application for
discretionary funding.
Recommending that Sam
Benjamin, President, Stroke Survivors Fishing Club, be thanked for his
presentation and that the Board consider the application at item 12.1.
4.2. TREES AT HERON PARK – PETER RALM
Peter Ralm from Saltaire
Street together with two neighbours wish to speak to the Board about Pine trees
at Heron Park.
Recommending that Peter Ralm
and the two neighbours be thanked for their presentation.
APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
The Board is asked to appoint spokespersons for its
various delegated responsibilities as follows:
- Transport
- Liquor licensing
- Parks and recreation
- Events
- Community services
Recommending that the Board appoint spokespersons for its
delegated responsibilities.
APPOINTMENT OF COMMUNITY BOARD LIAISON ROLES
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
The Board is asked to consider its liaison roles and
appoint spokespersons accordingly.
Recommending that the Board appoint spokespersons to the
liaison roles listed in the attached schedule.
NOMINATION OF MAINSTREET REPRESENTATIVES
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
The Board is asked to nominate Mainstreet
representatives. One Board member and one Councillor are required for the
following Mainstreets:
- Avondale Business Association
- Blockhouse Bay Mainstreet Association
- Rosebank Business Association
Recommending that the Board appoint one Board member and
one Councillor to the Mainstreets.
2007/2008 SMALL LOCAL IMPROVEMENTS PROJECTS SPOKESPERSONS
| Lyz Miller |
|
| SLIPs coordinator |
11 November
2007 |
Attaching a memorandum from the SLIPs coordinator
providing SLIPs programme status updates and requesting the Board to assign
spokespersons to its 2006/2007 and 2007/2008 Small Local Improvement Projects,
as listed in the attached schedule.
Recommending that the memorandum from the SLIPs
coordinator, dated 11 November 2007, be received and that the Board assign a
spokesperson to the Small Local Improvement Projects listed in the attached
schedule.
PROVISION FOR URGENT DECISIONS
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
The Board does not meet again until January 2008. It is
possible that matters may arise between 27 November 2007 and the next Board
meeting which require urgent attention. Any decisions would be reported back to
the Board at its January meeting.
Recommending that the Board makes provision for any
urgent decisions over the summer recess.
SCHEDULE OF MEETINGS 2008 – 2010
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
Attaching a proposed schedule of meetings for 2008
through to 2010.
Recommending that the Board endorse the proposed schedule
of meetings for 2008 through to 2010.
AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
The Board is asked whether it wishes to renew its annual
membership subscription, at $250, to the Auckland Region Community Boards
Association, to be funded from its discretionary funding budget.
Recommending that the Board decide on whether it wishes
to renew its annual membership subscription to the Auckland Region Community
Boards Association.
REQUESTS FOR DISCRETIONARY FUNDING
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
12.1. STROKE SURVIVORS FISHING CLUB
Attaching a Discretionary
Funding application from the Stroke Survivors Fishing Club seeking funding
towards the cost of stroke members attending the New Zealand Nationals from 16
April 2008 to 20 April 2008.
Recommending that the Board
consider the application.
12.2. THE LIONS CLUB OF AVONDALE
Attaching a Discretionary
Funding application from The Lions Club of Avondale seeking funding towards the
cost of holding their annual Christmas party for elderly people from Avondale.
Recommending that the Board
consider the application.
REQUESTS FOR LOCAL EVENT FUNDING
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
13.1. BLOCKHOUSE BAY MAINSTREET ASSOCIATION INC
Attaching a Local Event
Funding application from the Blockhouse Bay Mainstreet Association Inc seeking
funding towards the costs of holding a Santa Parade and Street Party on 8
December 2007.
Recommending that the Board
consider the application.
13.2. AVONDALE UNION PARISH
Attaching a Local Event
Funding application from Avondale Union Parish seeking funding towards the costs
of holding a community Christmas carol evening on 23 December 2007.
Recommending that the Board
consider the application.
REMUNERATION ALLOCATION FOR 2007 - 2008
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
Attaching a report prepared by the Deputy Mayor for the
Board's consideration.
The Council, at its meeting held on Thursday, 1 November
2007, considered an item regarding "2007 - 2010 Committee Structures and
Regulatory Responsibilities" and resolved inter alia as follows:
- That a working party consisting of the deputy mayor as chair,
Councillor Northey and Councillor Armstrong consider proposed elected member
remuneration set out in 3.4 and appendix one and invite comment on any relevant
issues from the councillors and community board representatives. The deputy
mayor to report back to council following these discussions on the recommended
remuneration structure.
Attached is the report to Council for the board's
information.
Recommending that comments on the proposed remuneration
for 2007 - 2008 be sent to the remuneration working party by 3 December 2007.
2007/2008 REMUNERATION RATES
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
Attaching a City Vision-Labour alternative proposal to
the Deputy Mayor's report at item 14.
Recommending that Board members consider this alternative
proposal in conjunction with the Deputy Mayor's paper at item 14.
AVONDALE SOUTH DOMAIN
| Lyz Miller |
|
| SLIPs coordinator |
1 November
2007 |
Attaching a memorandum from the SLIPs coordinator
updating the Board on issues raised by Mrs Perales and Mrs Allington regarding
Avondale South Domain. In addition, attaching a response from Mrs Perales and
Mrs Allington dated 27 October 2007.
Recommending that the memorandum from the SLIPs
coordinator, dated 1 November 2007, and the response from Mrs Perales and Mrs
Allington, dated 27 October 2007, be received.
NOTICES OF MOTION
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
17.1. AVONDALE COMMUNITY BOARD MEETING START TIME
Attaching a Notice of Motion
from Board member Catherine Farmer concerning the start time of the Avondale
Community Board meetings.
Recommending that the Board
consider this Notice of Motion.
17.2. ELECTION HOARDINGS / SIGNAGE
Attaching a Notice of Motion
from Board member Paul Davie concerning election hoardings and signage.
Recommending that the Board
consider the Notice of Motion.
CORRESPONDENCE RECEIVED
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
18.1. BLOCKHOUSE BAY COMMUNITY PATROL
Correspondence from Blockhouse
Bay Community Patrol thanking the Board for its 2007/2008 Discretionary Funding
grant of $2,086 towards the cost of equipment required for the operation of a
community patrol.
Recommending that the
correspondence from Blockhouse Bay Community Patrol be received.
18.2. ST DOMINIC'S PRIMARY SCHOOL
Correspondence from St
Dominic's Primary School thanking the Board for its 2007/2008 Discretionary
Funding grant of $742 towards the cost of hosting an inter-school gymnastics
competition at the Lynfield Recreation Centre.
Recommending that the
correspondence from St Dominic's Primary School be received.
ST NINIANS CHURCH HALL
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
At a meeting of the Board held on 25 September 2007 the
above subject was considered and it was resolved as follows:
That the Board recommends to the incoming Board that a
plan be developed for the future and long-term sustainability of St Ninians
Church Hall and, given its heritage value, officers engage at an early stage
with key community stakeholders including the Avondale-Waterview Historical
Society Inc.
Recommending that the Board consider this item.
CHAIRPERSON'S REPORT
Providing the Chairperson with an opportunity to update
the Board on the projects and issues he has been involved with since the last
meeting.
This is an information item only and if the Chairperson
wishes any action to be taken under this item, a written report must be provided
for inclusion on the agenda.
COUNCILLORS' REPORTS
Providing Councillors with the opportunity to update the
Board on projects and issues they have been involved with since the last
meeting.
This is an information item only and if Councillors wish
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update
the Board on projects and issues they have been involved with since the last
meeting.
This is an information item only and if Board members
wish any action to be taken under this item, a written report must be provided
for inclusion on the agenda.
GROUP ACTIVITY REPORTS
| Mike Giddey |
|
| Democracy advisor |
20 November
2007 |
Attaching activity reports and statistics from various
groups within Auckland City Council for the Board's information.
Recommending that the reports for the month of October
2007 be received.
