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AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

AVONDALE COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Avondale Community Board meeting held on Tuesday, 25 March 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. CANAL ROAD FOOTPATH UPGRADE – DOUG WESTER

   Doug Wester wishes to speak to the Board about the Canal Road footpath upgrade.

   Recommending that Doug Wester be thanked for his presentation.

   4.2. PACIFIC ISLANDS WARDEN – DAVID PINOMI

   David Pinomi, Pacific Islands Warden, wishes to speak in support of his application for discretionary funding.

   Recommending that David Pinomi, Pacific Islands Warden, be thanked for his presentation and that the Board consider the application at item 5.1

   4.3. AVONDALE COMMUNITY BOARD – MARGI WATSON

   Margi Watson wishes to speak to the Board about issues relating to the Avondale Community Board.

   Recommending that Margi Watson be thanked for her presentation.

5. REQUESTS FOR DISCRETIONARY FUNDING

   Mike Giddey
   Democracy advisor	15 April 2008

   5.1. PACIFIC ISLANDS WARDEN

   Attaching a Discretionary Funding application from Pacific Islands Warden seeking funding towards venue hire costs for training road patrol wardens.

   Recommending that the Board consider the application.

   5.2. LIBERTY IMPACT COMMUNITY TRUST

   Attaching a Discretionary Funding application from Liberty Impact Community Trust seeking funding towards the costs of purchasing and erecting a roadside sign.

   Recommending that the Board consider the application.

6. COASTS AND BEACHES PLAN

   Andrew Cave
   Open space planner	6 March 2008

   Providing information on a plan for Auckland City Council owned or managed coastal open spaces on the Auckland Isthmus.

   Recommending that the report of the Open space planner, dated 6 March 2008, be received and that the Board nominate a member to work with officers on developing the plan.

7. HERON PARK REVITILISATION PLANS

   David Barker
   Parks advisor	7 April 2008

   Reporting that council staff from Arts, Community and Recreation Services and Arts, Community and Recreation Policy met with Sigrid Shayer on 20 March 2008 to discuss how an educational programme could be incorporated in with future works at Heron Park.

   Recommending that the memorandum from the Parks advisor, dated 7 April 2008, be received.

8. AUCKLAND CITY COUNCIL DRAFT CONSULTATION POLICY

   Mike Giddey
   Democracy advisor	15 April 2008

   Attaching a report considered by the 19 March 2008 meeting of the Finance and Strategy Committee, together with a draft consultation policy designed to guide consultation for Council decision-making. The Committee resolved that comment be sought from elected representatives. A community board workshop has been convened in order to provide additional information on the draft policy.

   Recommending that the Board provide feedback on the draft consultation policy to the Democracy advisor by Friday, 2 May 2008.

9. PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

   Mike Giddey
   Democracy advisor	15 April 2008

   Attaching a report considered by the Arts, Culture and Recreation Committee at its 9 April 2008 meeting reporting on the council resolution from the 12 February 2008 Annual Plan Direction Setting meeting requesting further consideration of a proposal to extend the scale of street cleaning orderly services. The Committee resolved:

   1. That orderly services be provisionally extended to the town centres of Otahuhu, Onehunga, Glen Innes, Panmure, Ellerslie, Remuera, Mission Bay and St Heliers pending comment from community boards, using the criteria of:
      1. common levels of cleanliness outcomes across all town centres (noting this will need different cleaning regimes to achieve this);
      2. the known cleaning demand of the area;
      3. the presence of existing orderly services;
      4. the suitability of any existing orderly services in maintaining service standards; and
      5. the area identified for growth/areas of intensification.
   2. That the report of the Manager, Street Amenity Services dated 28 March 2008, and these resolutions be forwarded to all community boards for their information and comment.
   3. That officers report back to the Arts, Culture and Recreation Committee on the final list of town centres to receive the enhanced street cleaning orderly services commencing 1 July 2008.

   Recommending that the report from the Manager, Street amenity services, dated 28 March 2008, and the resolutions of the Arts, Culture and Recreation Committee meeting dated 9 April 2008,be noted.

10. BYLAW REVIEW – PUBLIC DOMAIN AND ENVIRONMENTAL RELATED BYLAWS  

    Mike Giddey
    Democracy advisor	15 April 2008

    Attaching a report considered by the 13 March 2008 City Development Committee meeting on the review of the public domain and environmental related and administrative bylaws, i.e. construction, cultural and recreational facilities, environmental protection and stormwater management, together with the proposal to revoke the amusement, coat of arms and refuse landfill development control bylaws.

    Submissions on these draft bylaws and the revocation proposals close on 16 May 2008.

    It is expected that the Council at its 29 April 2008 meeting will formally resolve to publicly notify on 4 May 2008 a review of the wharves, public places, water supply, Waiheke wastewater, and cemeteries bylaws. The submission closing date for these bylaws is 4 June 2008.

    Recommending that the Board consider whether it wishes to make a submission on the above.

11. NOTICES OF MOTION

    Mike Giddey
    Democracy advisor	15 April 2008

    11.1. DICKEY STREET RESERVE UPGRADE

    Attaching a Notice of Motion from Board member Kathryn Davie requesting council officers to investigate the possibility of upgrading Dickey Street Reserve.

    Recommending that the Board consider the Notice of Motion.

    11.2. GREEN TURNING ARROW FROM ROSEBANK ROAD RIGHT INTO AVONDALE ROAD

    Attaching a Notice of Motion from Board member Paul Davie requesting council officers to investigate installing a right turn green priority light for traffic on Rosebank Road turning right into Avondale Road.

    Recommending that the Board consider the Notice of Motion.

    11.3. CANAL ROAD FOOTPATH UPGRADE  

    Attaching a Notice of Motion from Board member Paul Davie concerning the Canal Road footpath upgrade.

    Recommending that the Board consider the Notice of Motion.

    11.4. ADDING NON STOPPING YELLOW LINE AT BLOCKHOUSE BAY LIBRARY ENTRY/EXIT ON BLOCKHOUSE BAY ROAD

    Attaching a Notice of Motion from Board member Lily Ho requesting council officers to investigate the possibility of making changes to the parking spaces outside Blockhouse Bay Library.

    Recommending that the Board consider the Notice of Motion.

    11.5. REDUCING RUBBISH ON OUR STREETS

    Attaching a Notice of Motion from Councillor Noelene Raffills concerning rubbish on our streets.

    Recommending that the Board consider the Notice of Motion.

12. CHAIRPERSON'S REPORT

    Providing the Chairperson with the opportunity to update the Board on projects and issues he has been involved with since the last meeting.

    This is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

13. COUNCILLORS' REPORTS

    Providing Councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. BOARD MEMBERS' REPORTS

    Providing Board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if Board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. GROUP ACTIVITY REPORTS

    Mike Giddey
    Democracy advisor	15 April 2008

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the activity reports for the month of March 2008 be received.