APOLOGIES
Apologies have been received from Councillor Noelene Raffills and
Board member Lily Ho for non attendance.
CONFIRMATION OF MINUTES
The minutes of the Avondale Community Board meeting held on Tuesday,
22 July 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt
with at that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it
is open to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until
a subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of
the local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting,
at a time when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect
of that item except to refer that item to a subsequent meeting of the local authority
for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for members
of the public to address the meeting on matters within its delegated authority.
A maximum of 5 minutes per item is allowed, following which there may be questions
from members.
The following requests have been received to address the meeting:
4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION
This is an opportunity for members of the public to address the
Board on issues regarding the State Highway 20 Waterview connection tunnel proposal.
4.2. ROSEBANK CHURCH OUTREACH - REV VAITUULALA NGAHE
Rev. Vaituulala Ngahe wishes to speak in support of Rosebank Church,
212 Rosebank Road, reaching out to the community.
Recommending that Rev Vaituulala Ngahe be thanked for his presentation.
INTRODUCTION OF AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST
| Mike Giddey |
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| Democracy advisor |
19 August 2008 |
Officers from the Auckland Road Maintenance Alliance - West will
be in attendance to introduce themselves to the Board and to provide a presentation
about the Alliance, why it was formed and what they are going to do.
Recommending that the officers of the Auckland Road Maintenance
Alliance - West be thanked for their introduction and presentation.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)
6.1. SLIPS PROJECT PROPOSALS
| Suzanne Drake |
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| SLIPs project portfolio leader |
13 August 2008 |
Presenting a spreadsheet with all current SLIPs project proposals
for consideration by the Board.
Recommending that the spreadsheet from the SLIPs project portfolio
leader, dated 13 August 2008, be received and considered.
6.2. SLIPS PROGRAMME UPDATE AUGUST 2008
| Helen Alcock |
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| SLIPs Manager |
13 August 2008 |
Presenting an overview of all current SLIPs projects for Avondale.
Recommending that the report from the SLIPs manager, dated 13 August
2008, be received.
REQUESTS FOR DISCRETIONARY FUNDING
| Mike Giddey |
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| Democracy advisor |
19 August 2008 |
7.1. ETHIOPIAN SPORT & CULTURAL CLUB
Attaching a Discretionary Funding application from the Ethiopian
Sport & Cultural Club seeking funding towards the petrol costs for soccer players
and volunteers.
Recommending that the Board consider the application.
SELECTIVE CLOSURE OF PEDESTRIAN ACCESS WAY NEAR FOODTOWN, BLOCKHOUSE BAY
| Mike Giddey |
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| Democracy advisor |
19 August 2008 |
Following on from a presentation at the July 2008 meeting, presenting
a quote and two diagrams from Constable Lance Dawson, Blockhouse Bay Community Constable,
for consideration. Constable Dawson is waiting for the various agencies to indicate
what degree of pledges they are willing to make.
Recommending that the quote and two diagrams from Constable Lance
Dawson, Blockhouse Bay Community Constable, be considered.
LOAN APPLICATION FOR BAY ROSKILL SPORTS CLUB
| Francie Lawson |
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| Sport and recreation adviser |
15 August 2008 |
Reporting that the Bay Roskill Sports Club Incorporated have applied
for a community loan from Auckland City Council to assist the club to a viable financial
position. Auckland City Council has a loan facility specific to community groups.
Recommending that the Avondale Community Board recommend to the
Community Services Committee, that the Bay Roskill Sports Club Incorporated be granted
an Auckland City Council community loan of $48,000 at 4.5% interest per annum with
a ten year repayment term to refinance an existing debt that was used for the commencement
of the club's facility development and which will support the sustainability of
the club.
ELECTION HOARDING SITES
| Chris Turnbull |
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| Project manager, Regulatory services |
15 August 2008 |
Reporting that Auckland City Council's 2007 signs bylaw provides
that election signs may only be displayed on private land or on council owned or
controlled sites nominated by resolution of a Community Board.
A report of the proposed sites was submitted to the Board in July
and this report provides an assessment of the additional sites proposed as well
as reasons why sites were to be removed from the list.
Recommending that candidates for the 2008 national elections are
notified of the approved hoarding sites for the Avondale Community Board's area
and of the rules regarding the size and placement of the signs at these sites.
NOTICES OF MOTION
| Mike Giddey |
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| Democracy advisor |
19 August 2008 |
11.1. STOP SIGN AT INTERSECTION ROSEBANK AND BLOCKHOUSE BAY ROADS
Attaching a Notice of Motion from Board member Kathryn Davie requesting
that Officers be requested to change the intersection of Rosebank and Blockhouse
Bay Roads from a give way control to a stop control intersection.
Recommending that the Board consider the Notice of Motion.
11.2. FOOTPATH BETWEEN LAYARD AND BLOCKHOUSE BAY ROADS ON ROSEBANK ROAD
Attaching a Notice of Motion from Board member Kathryn Davie requesting
that Officers be requested to include the North side Rosebank Road footpath between
Layard Street and Blockhouse Bay Road on the footpath upgrade schedule in the next
financial year.
Recommending that the Board consider the Notice of Motion.
2009 COMMUNITY BOARDS' CONFERENCE
| Mike Giddey |
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| Democracy advisor |
19 August 2008 |
The next New Zealand Community Boards' conference is scheduled to
be held at the Christchurch Convention Centre, Christchurch, from 19 - 21 March
2009.
Recommending that the Board consider whether it wishes to nominate
a member or members to attend this conference, noting that the costs associated
will come from the Board's discretionary funding account.
SERVICE LEVELS FEEDBACK RE DRAFT ASSET MANAGEMENT PLANS
| Mike Giddey |
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| Democracy advisor |
19 August 2008 |
Providing the opportunity for community boards to provide feedback
to the council's levels of service provided. Auckland City Council currently has
13 asset management plans that are reported through to the following committees:
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Finance & Strategy Committee: ITC, The Edge, Marina, Property
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Arts Culture & Recreation Committee: Leisure facilities, Open Spaces
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Transport Committee: Transport
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Community Services Committee: Community facilities, Libraries
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City Development Committee: Stormwater, closed landfills
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Art Gallery: Art Gallery
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Zoo Board: Zoo
Committees will be approving the draft asset management plans at
their September meetings for inclusion in the Long Term Council Community Plan meeting
on 7 October 2008. Community Boards are requested to make recommendations to Committees
before Tuesday 2 September.
Copies of reports to the above committees were circulated separately
and are available on Council's website. Due to the volume of various Draft Asset
Management plans, copies can be viewed on Level 14, Auckland City Council Building,
1 Grey Avenue.
Recommending that community boards consider providing feedback to
Committees on their draft asset management plans by 2 September 2008.
STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION
| Mike Giddey |
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| Democracy advisor |
19 August 2008 |
Providing Board members and Councillors with the opportunity to
update the Board on issues regarding the State Highway 20 Waterview connection tunnel
proposal.
Attaching a copy of the minutes from the Waterview Connection Reference
Group meeting of 26 June 2008.
This is an information item only.
CORRESPONDENCE RECEIVED
| Mike Giddey |
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| Democracy advisor |
19 August 2008 |
15.1. AVONDALE BUSINESS ASSOCIATION
Correspondence from Avondale Business Association regarding veranda
damage.
Recommending that the correspondence be referred to Officers for
investigation and feedback.
15.2. LIONS CLUB OF AVONDALE
Correspondence from the Avondale Lions Club thanking the Board for
its 2007/2008 discretionary funding grant of $600 towards having a dishwasher installed
at the hall.
Recommending that the correspondence from the Avondale Lions Club
be received.
15.3. ROSEBANK SCHOOL
Copy of internal newsletter from Rosebank School thanking the Board
for its 2008/2009 discretionary funding grant of $1000 towards the cost of the production
of The Magic Flute.
Recommending that the copy of the internal newsletter be received.
15.4. TE RIRI O TE O DANCE GROUP
Correspondence from Te Riri O Te O Dance Group thanking the Board
and in particular the Chairperson for assisting the group with funding and promoting
their Cook Island heritage.
Recommending that the correspondence from the Te Riri O Te O Dance
Group be received.
CHAIRPERSON'S REPORT
Providing the Chairperson with the opportunity to update the Board
on projects and issues he has been involved with since the last meeting.
This is an information item only and if the Chairperson wishes any
action to be taken under this item, a written report must be provided for inclusion
on the agenda.
COUNCILLORS' REPORTS
Providing Councillors with the opportunity to update the Board on
projects and issues they have been involved with since the last meeting.
This is an information item only and if Councillors wish any action
to be taken under this item, a written report must be provided for inclusion on
the agenda.
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update the Board
on projects and issues they have been involved with since the last meeting.
This is an information item only and if Board members wish any action
to be taken under this item, a written report must be provided for inclusion on
the agenda.
GROUP ACTIVITY REPORTS
Attaching activity reports and statistics from various groups within
Auckland City Council for the Board's information.
Recommending that the activity reports for the month of July 2008
be received.
