Back to contents

AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

AVONDALE COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Avondale Community Board meeting held on Tuesday, 23 September 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

   This is an opportunity for members of the public to address the Board on issues regarding the State Highway 20 Waterview connection tunnel proposal.

   4.2. BUS TIMETABLES - MICHAEL MANSFIELD

   Michael Mansfield wishes to address the Board regarding the lack of bus timetables on both sides of Rosebank Road and other related issues.

   Recommending that Michael Mansfield be thanked for his presentation.

   4.3. BLOCKHOUSE BAY COMMUNITY CENTRE REDESIGN - GRAHAM EDWARDS

   Graham Edwards, Co-Manager of the Blockhouse Bay Community Centre wishes to address the Board regarding a recent SLIPs project for the possible redesign of the Blockhouse Bay Community Centre.

   Recommending that Graham Edwards, Co-Manager of the Blockhouse Bay Community Centre be thanked for his presentation.

   4.4. HIGHBURY STREET RESERVE - MICHELLE BURSTALL

   Michelle Burstall wishes to address the Board regarding the behaviour of Avondale College students in the Highbury Street Reserve.

   Recommending that Michelle Burstall be thanked for her presentation.

   4.5. AVONDALE BAPTIST CHURCH - SHIRLEY FROOM

   Shirley Froom from the Avondale Baptist Church wishes to speak in support of their application for discretionary funding.

   Recommending that Shirley Froom, from the Avondale Baptist Church, be thanked for her presentation and that the Board consider the application at item 5.1.

   4.6. AVONDALE GARDEN CLUB - VAL MAINS

   Val Mains from the Avondale Garden Club wishes to speak in support of their application for discretionary funding.

   Recommending that Val Mains, from the Avondale Garden Club, be thanked for her presentation and that the Board consider the application at item 5.2.

5. REQUEST FOR DISCRETIONARY FUNDING

   5.1. AVONDALE BAPTIST CHURCH

   Mike Giddey
   Democracy advisor	21 October 2008

   Attaching a Discretionary Funding application from the Avondale Baptist Church towards the cost of replacing a stove in the hall.

   Recommending that the Board consider the application.

   5.2. AVONDALE GARDEN CLUB

   Mike Giddey
   Democracy advisor	21 October 2008

   Attaching a Discretionary Funding application from the Avondale Garden Club towards the cost of purchasing a speaker system.

   Recommending that the Board consider the application.

6. DELEGATIONS REGISTER REVIEW

   Dan McGregor
   Project Team Leader	26 September 2008

   Presenting a report from the Project team leader, to seek feedback on the community board delegations for 2007 - 2010 triennium, also giving community boards an opportunity to comment on current delegations and inviting feedback on other issues relating to community board delegations.

   Recommending that the report from Dan McGregor, Project team leader, be considered and that the Board provide feedback to the delegations review project team by 31 October 2008 on current community board delegations as passed by council on 28 February 2008 and any issues relating to delegations not affected by the 28 February 2008 changes.

7. SLIPS PROGRAMME UPDATE OCTOBER 2008

   Julia Goh SLIPs Programme Leader
   Helen Alcock SLIPs manager	20 October 2008

   Presenting a report regarding the SLIPs programme. The Avondale Community Board currently has three projects in Vetting and thirteen projects in Scoping/Planning.

   If funding is allocated to all of the projects currently in scoping/planning, the Board will spend approximately $105,000 of the annual Opex budget and $310,500 of the 3-year Capex budget. This leaves $28,900 Opex funding to be allocated for the 2008/2009 financial year and $743,063 Capex funding to be allocated for the 2008 - 2011 period.

   As advised by memo on 27 September 2008, a more detailed report with decision-making points will be presented to the Board in November 2008.

   Recommending that the report from the SLIPs programme leader and SLIPs manager, dated 20 October 2008, be received and noted.

8. COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

   Mike Giddey
   Democracy advisor	21 October 2008

   Attaching a report considered by the Community Services Committee at its 1 October 2008 meeting, which sought feedback on recommended changes to council's community group assistance policy and mechanisms.

   The committee resolved:

   1. That the report of the Policy Analyst and the Senior Policy Analyst, dated 25 September 2008, be forwarded to community boards for their comment for inclusion in the final report.
   2. That the Community Services Committee notes that officers will report back with a draft Community Group Assistance Policy in December 2008 for endorsement.
   3. That the Community Services Committee provides feedback on the recommendations outlined in the report as follows:
      1. that officers be requested to provide information regarding the administrative costs of the community assistance funds programme prior to the 18 November 2008 Annual Plan Direction Setting meeting; and
      2. that the Committee asks staff to consider how greater authority can be given to community boards in community assistance funding decision-making in order to reduce administrative costs and to benefit from their local knowledge, and report back to a working party consisting of community board chairs, Councillors Easte, Raffills, and the Chairperson, Community Services Committee before reporting back to the Community Services Committee.
   4. That the Community Services Committee notes the feedback from Councillor Northey as follows:
      1. that no minimum level of grants be set;
      2. that decisions on the citywide accommodation fund should be made by this committee to ensure coordination with the citywide grant fund;
      3. that the reinstatement of separate key categories of grants not be accepted; and
      4. that the Committee agree that recommended funding be presented to councillors for feedback before the final decisions are made by the committee.

   A meeting of the working party [as resolved in resolution C(ii)] will be scheduled during November.

   Recommending that the Board provide feedback on the report to the Board chairperson by 3 November 2008.

9. COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE  

   Mike Giddey
   Democracy advisor	21 October 2008

   Attaching a report considered by the Community Services Committee at its 1 October 2008 meeting, which sought feedback on the development of the Community Facilities and Libraries Plan.

   The committee resolved:

   1. That the Community Services Committee notes that a Community Facilities and Libraries Plan will be developed, and that the Group Manager, Arts Community and Recreation Policy will report back to the Committee in early 2009 with an update on the project.
   2. That the report of the Senior Policy Analyst, dated 25 September 2008, be forwarded to all community boards for their information and feedback.
   3. That the Community Services Committee notes that disposal of existing assets would only be considered if a better local option, such as extension to a local library, was practicable and likely to deliver better results to local communities.
   4. That further reports provide more information on community offices, such as those in the Onehunga Community Centre, in Mt Roskill near the Fickling Centre, Artworks, CAB offices, and the potential use of 254 Ponsonby Road and other appropriate Council owned properties.

   Recommending that the information be considered.

10. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Mike Giddey
    Democracy advisor	21 October 2008

    Providing Board members and Councillors with the opportunity to update the Board on issues regarding the State Highway 20 Waterview Connection tunnel proposal.

    Attaching a copy of the minutes from the Waterview Connection Reference Group meeting of 28 August 2008.

    Attaching a report considered by the Transport Committee at its 2 October 2008 meeting, for the Board's information.

    The committee resolved:

    1. That Council officers continue to work closely with NZTA to achieve the mitigation and enhancement measures sought in the committee's April 2008 resolution, to contribute to or facilitate the strategic outcomes of the city, namely:
       1. That the tunnel air emissions are cleaned and filtered prior to being discharged through the ventilation stacks which will not be located adjacent to schools.
       2. That appropriate urban form and land uses are provided for around the interchanges:
          • At Maioro St providing for a continuous built edge along Richardson Rd
          • At Waterview and Maioro St providing for upgraded local road, pedestrian, cyclist and passenger transport facilities on the approaches and through the interchanges.
       3. That motorway tunnel management systems such as pricing and ramp signalling include mitigation against the potential negative impacts on the local transport network.
       4. That Transit NZ work with Auckland City Council to seek an increase in funding subsidies from LTNZ or alternative funding sources to implement a package of transport measures that are required to accompany the motorway project.
    2. That the Committee request that the report be provided to the Avondale, Mt. Roskill, Western Bays and Eden Albert community boards for their October meetings.

    Recommending that the minutes from the Waterview Connection Reference Group meeting of 28 August 2008 and the report considered by the Transport Committee at its meeting on 2 October 2008 be noted.

11. CHAIRPERSON'S REPORT

    Providing the Chairperson with the opportunity to update the Board on projects and issues he has been involved with since the last meeting.

    This is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

12. COUNCILLORS' REPORTS

    Providing Councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

13. BOARD MEMBERS' REPORTS

    Providing Board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if Board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. GROUP ACTIVITY REPORTS

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the activity reports for the month of September 2008 be received.