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MINUTES OF AN EXTRAORDINARY MEETING OF THE
AVONDALE COMMUNITY BOARD

HELD ON TUESDAY, 27 NOVEMBER 2007 AT 6:10PM

PRESENT: Mr Duncan Macdonald, JP [Chairperson]
  Ms Lily Ho [Deputy Chairperson]
  Mrs Kathryn Davie [Left 8.00pm, after item 17.2]
  Mr Paul Davie [Left 8.00pm, after item 17.2]
  Ms Catherine Farmer  
  Deputy Mayor David Hay, JP [From 6.30pm, during item 4.2]
  Cr Noelene Raffills  

Secretarial note: Councillor Raffills provided a reflection on the passing of Linda Leighton, Councillor appointed to the Mt Roskill Community Board.

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Noelene Raffills

    That the apologies from Councillor Mulholland for non-attendance and Councillor Hay for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / Noelene Raffills

    That the minutes of the Avondale Community Board meeting held on Tuesday, 13 November 2007 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. STROKE SURVIVORS FISHING CLUB - SAM BENJAMIN

    Sam Benjamin, President, Stroke Survivors Fishing Club, spoke to the Board in support of his application for discretionary funding.

    Moved: Duncan Macdonald / Catherine Farmer

    That Sam Benjamin, President, Stroke Survivors Fishing Club, be thanked for his presentation and that the Board consider the application at item 12.1.

    CARRIED

    4.2. TREES AT HERON PARK - PETER RALM

    Peter Ralm spoke to the Board about his concerns regarding trees in Heron Park blocking sunlight to his property. Board member Catherine Farmer undertook to make contact with remaining members of the Heron Park Advisory Groups and seek their comments on this matter.

    Moved: Duncan Macdonald / Lily Ho

    That Peter Ralm be thanked for his presentation.

    CARRIED

  5. Top APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS

    Moved: Duncan Macdonald / Noelene Raffills

    That the Avondale Community Board appoint the following spokespersons to its delegated responsibilities for the 2007 - 2010 term:

    Transport

    Paul Davie (alternate Duncan Macdonald)

    Liquor licensing

    Lily Ho

    Parks and recreation

    Kathryn Davie (alternate Paul Davie)

    Events

    Kathryn Davie (alternate Lily Ho)

    Community services

    Duncan Macdonald (alternate Lily Ho)

    Trees

    Catherine Farmer (alternate Kathryn Davie)

    Signs and banners

    Paul Davie (alternate Duncan Macdonald)

    Planning

    Catherine Farmer (alternate Lily Ho)

    CARRIED

  6. Top APPOINTMENT OF COMMUNITY BOARD LIAISON ROLES

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the Avondale Community Board appoint the following spokespersons to its liaison roles for the 2007 - 2010 term:

    Graffiti

    Kathryn Davie

    Youth

    Kathryn Davie

    Auckland and Far North Districts Community Boards Association

    Duncan Macdonald

    Heron Park Advisory Group

    Catherine Farmer

    Project Whau

    Catherine Farmer

    Emergency Management

    Duncan Macdonald

    Avondale College Community Sports Trust

    Kathryn Davie

    Community Safety / Police Liaison

    Noelene Raffills

    Manukau Harbour Coastal Strategy

    Noelene Raffills

    SH20 Waterview Connection, Political Liaison Group

    Kathryn Davie
    Paul Davie
    Duncan Macdonald

    Grants

    Kathryn Davie
    Paul Davie
    Catherine Farmer
    Lily Ho
    Duncan Macdonald

    Blockhouse Bay Community Centre

    Kathryn Davie

    Avondale Network Meetings

    Kathryn Davie

    Walkways

    Catherine Farmer

    Heritage

    Catherine Farmer
    1. That Board member Kathryn Davie investigates the method of operations of the Avondale Community Centre and report back to the Board.

    CARRIED

  7. Top NOMINATION OF MAINSTREET REPRESENTATIVES

    Moved: Duncan Macdonald / Noelene Raffills

    That it be a recommendation to Council that the following Board members and Councillors be appointed as Mainstreet representatives for the 2007 - 2010 term:

    Avondale Business Association

    Councillor Noelene Raffills
    Lily Ho

    Blockhouse Bay Mainstreet Association

    Councillor Noelene Raffills
    Lily Ho

    Rosebank Business Association

    Councillor Noelene Raffills
    Duncan Macdonald

    Board member Paul Davie moved the following amendment, which was seconded by Kathryn Davie:

    Avondale Business Association

    Councillor Noelene Raffills
    Kathryn Davie

    Blockhouse Bay Mainstreet Association

    Councillor Noelene Raffills
    Lily Ho

    Rosebank Business Association

    Councillor Noelene Raffills
    Paul Davie

    A division was called for, voting on which was as follows:

    For the amendment: Against the amendment:
    Mrs Kathryn Davie
    Mr Paul Davie

    		 Ms Lily Ho
    Mr Duncan Macdonald
    Deputy Mayor David Hay
    Cr Noelene Raffills

    Board member Catherine Farmer abstained from voting.

    The amendment was declared LOST by 4 votes to 2, with 1 abstention.

    The Chairperson put the following substantive motion:

    That it be a recommendation to Council that the following Board members and Councillors be appointed as Mainstreet representatives for the 2007 - 2010 term:

    Avondale Business Association

    Councillor Noelene Raffills
    Lily Ho

    Blockhouse Bay Mainstreet Association

    Councillor Noelene Raffills
    Lily Ho

    Rosebank Business Association

    Councillor Noelene Raffills
    Duncan Macdonald

    CARRIED

    Board members Kathryn Davie and Paul Davie requested their votes against the above substantive motion be recorded.

  8. Top 2007/2008 SMALL LOCAL IMPROVEMENTS PROJECTS SPOKESPERSONS

    Moved: Duncan Macdonald / David Hay

    1. That the memorandum from the SLIPs coordinator, dated 11 November 2007, be received.

    2. That the Avondale Community Board assigns the following spokespersons to the Small Local Improvement Projects:

    Project name

    Spokesperson

    Avondale historic walk stage 2

    Catherine Farmer

    Avondale School organic composting initiative

    Kathryn Davie

    Blockhouse Bay historic walk stage 1

    Catherine Farmer

    Craigavon re-vegetation programme stage 1 of 2

    Paul Davie

    Endeavour Street Road Reserve upgrade stage 1 Concept design and consultation

    Paul Davie

    CARRIED

  9. Top PROVISION FOR URGENT DECISIONS

    Moved: Duncan Macdonald / David Hay

    That the Chairperson and Deputy Chairperson be authorised to make urgent decisions over the 2007/2008 summer recess, with any decisions being reported to the Board's 29 January 2008 meeting.

    CARRIED

  10. Top SCHEDULE OF MEETINGS 2008 - 2010

    Moved: Duncan Macdonald / David Hay

    That the Board endorses the proposed schedule of meetings for 2008 through to 2010 starting at 6.30pm.

    CARRIED

  11. Top AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP

    This item was deferred to the 29 January 2008 meeting.

  12. Top REQUESTS FOR DISCRETIONARY FUNDING

    12.1. STROKE SURVIVORS FISHING CLUB

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the Discretionary Funding application from the Stroke Survivors Fishing Club seeking funding towards the cost of stroke members attending the New Zealand Nationals from 16 April 2008 to 20 April 2008, be received

    2. That the Board grants $800 from its 2007/2008 Discretionary Funding budget to the Stroke Survivors Fishing Club towards the cost of stroke members attending the New Zealand Nationals from 16 April 2008 to 20 April 2008.

    3. That payment of the Discretionary Funding grant of $800 be subject to confirmation from the Stroke Survivors Fishing Club that they have raised the balance of the funding.

    CARRIED

    12.2. THE LIONS CLUB OF AVONDALE

    Moved: Duncan Macdonald / Lily Ho

    1. That the Discretionary Funding application from The Lions Club of Avondale seeking funding towards the cost of holding their annual Christmas party for elderly people from Avondale, be received.

    2. That the Board grants $400 from its 2007/2008 Discretionary Funding budget to The Lions Club of Avondale towards the cost of holding their annual Christmas party for elderly people from Avondale.

    3. That The Lions Club of Avondale be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Discretionary Funding grant of $400.

    CARRIED

  13. Top REQUESTS FOR LOCAL EVENT FUNDING

    13.1. BLOCKHOUSE BAY MAINSTREET ASSOCIATION INC

    Moved: Duncan Macdonald / David Hay

    1. That the Local Event Funding application from the Blockhouse Bay Mainstreet Association Inc seeking funding towards the costs of holding a Santa Parade and Street Party on 8 December 2007, be received.

    2. That the Board grants $3000 from its 2007/2008 Local Event Funding budget to the Blockhouse Bay Mainstreet Association Inc towards the costs of holding a Santa Parade and Street Party on 8 December 2007.

    3. That the Blockhouse Bay Mainstreet Association Inc be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Local Event Funding grant of $3000.

    CARRIED

    13.2. AVONDALE UNION PARISH

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the Local Event Funding application from Avondale Union Parish seeking funding towards the costs of holding a community Christmas carol evening on 23 December 2007, be received.

    2. That the Board grants $2000 from its 2007/2008 Local Event Funding budget to Avondale Union Parish towards the costs of holding a community Christmas carol evening on 23 December 2007.

    3. That Avondale Union Parish be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Local Event Funding grant of $2000.

    CARRIED

  14. Top REMUNERATION ALLOCATION FOR 2007 - 2008

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the reports from the Deputy Mayor, dated 9 November 2007 and 29 October 2007, be received.

    2. That Board members comments on the proposed remuneration for 2007 - 2008 be sent to the Remuneration Working Party by 3 December 2007.

    3. That, should any Board members consider their views to be significantly different to their Board's view, the Deputy Mayor has invited them to provide personal written submissions to him via his support person, Mike Giddey.

    Board member Catherine Farmer moved the following amendment, which was seconded by Kathryn Davie:

    1. That the Avondale Community Board recommends that Community Board members remuneration remain at the pre 2007 election rate.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Mrs Kathryn Davie
    Ms Catherine Farmer

    		 Mr Paul Davie
    Ms Lily Ho
    Mr Duncan Macdonald

    Deputy Mayor David Hay and Councillor Noelene Raffills abstained from voting.

    The amendment was declared LOST by 3 votes to 2, with 2 abstentions.

    The Chairperson put the following substantive motion:

    1. That the reports from the Deputy Mayor, dated 9 November 2007 and 29 October 2007, be received.

    2. That Board members comments on the proposed remuneration for 2007 - 2008 be sent to the Remuneration Working Party by 3 December 2007.

    3. That, should any Board members consider their views to be significantly different to their Board's view, the Deputy Mayor has invited them to provide personal written submissions to him via his support person, Mike Giddey.

    CARRIED

    Deputy Mayor David Hay and Councillor Noelene Raffills did not vote on the substantive motion.

    Item 17.2 was taken at this point.

  15. Top 2007/2008 REMUNERATION RATES

    Moved: Duncan Macdonald / Noelene Raffills

    That the memorandum from Councillor Richard Northey, dated 13 November 2007, be received.

    CARRIED

  16. Top AVONDALE SOUTH DOMAIN

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the memorandum from the SLIPs coordinator, dated 1 November 2007, and the response from Mrs Perales and Mrs Allington, dated 27 October 2007, be received.

    2. That officers be informed that any concerns from the residents that are of a standard operational nature to be funded from maintenance budgets should be clearly labelled.

    3. That the Board requests the Manager, Parks services to prepare a SLIPs proposal form for an independent arboricultural assessment to deal with a number of issues raised by Mrs Perales and Mrs Allington and that the Board be asked to consider additional work at the Avondale South Domain from a list of SLIPs projects in April 2008.

    4. That officers be asked to comment on the possibility of residents contributing towards tree removals.

    5. That the Board requests Council to review the process for ecological reviews and pine tree removals in our parks and foreshore reserves.

    CARRIED

  17. Top NOTICES OF MOTION

    17.1. AVONDALE COMMUNITY BOARD MEETING START TIME

    This notice of motion was withdrawn.

    17.2. ELECTION HOARDINGS / SIGNAGE

    Moved: Paul Davie / Kathryn Davie

    1. That the Avondale Community Board recommends Election hoardings/signage be restricted to one double sided hoarding per independent candidate and or affiliate group/party, with a maximum of 2.88m2 on no more than two vertical support posts (back to back), and with at least two metre separation from the next hoarding on approved Auckland City Council sites. No add on signage to be permitted.

    2. That all private election hoarding/signage sites be registered with site owner written approval no later than two weeks prior to the Auckland City Council approved period for erection of election hoardings.

    Community Board members considered the above notice of motion and suggested a revised version.

    Board member Paul Davie moved the following revised notice of motion, which was seconded by Kathryn Davie:

    That the Avondale Community Board requests the appropriate committee to consider a tightening up of the rules around Election hoardings and signage on Council owned sites and that Community Boards be included in any review.

    CARRIED

  18. Top CORRESPONDENCE RECEIVED

    18.1. BLOCKHOUSE BAY COMMUNITY PATROL

    Moved: Duncan Macdonald / David Hay

    That the correspondence from Blockhouse Bay Community Patrol be received.

    CARRIED

    18.2. ST DOMINIC'S PRIMARY SCHOOL

    Moved: Duncan Macdonald / David Hay

    That the correspondence from St Dominic's Primary School be received.

    CARRIED

  19. Top ST NINIANS CHURCH HALL

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the Board requests that a long term plan be developed for the future and long-term sustainability of St Ninians Church Hall and, given its heritage value, officers engage at an early stage with key community stakeholders including the Avondale-Waterview Historical Society Inc.

    2. That the Board requests that a copy of the conservation report be made available to them.

    CARRIED

  20. Top CHAIRPERSON'S REPORT

    The Chairperson had nothing to report.

  21. Top COUNCILLORS' REPORTS

    Deputy Mayor David Hay and Councillor Noelene Raffills had nothing to report.

  22. Top BOARD MEMBERS' REPORTS

    Board members Catherine Farmer and Lily Ho had nothing to report.

  23. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald / Noelene Raffills

    That the group activity reports for the month of October 2007 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:20pm.