APOLOGIES
Moved: Duncan Macdonald/David Hay
That the
apologies from Councillors Noelene Raffills and John Lister and Board member
Lily Ho for non attendance be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Duncan Macdonald/Kathryn Davie
That the minutes of the Avondale Community Board meeting held on Tuesday, 22
July 2008 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION
There were no requests to speak in public forum on this matter.
4.2. ROSEBANK CHURCH OUTREACH - REV VAITUULALA NGAHE
Rev
Vaituulala Ngahe and Pam Anderson introduced the Rosebank Church and outlined
their activities.
Moved: Duncan Macdonald/Kathryn Davie
- That Rev Vaituulala Ngahe and
Pam Anderson, from the Rosebank Church, be thanked for their presentations.
- That the Democracy advisor contact Rev. Vaituulala Ngahe for the outcome of the meeting with the Portage Trust and
inform the Chairperson.
CARRIED
INTRODUCTION OF AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST
In
attendance from Auckland Road Maintenance Alliance - West was Neill Forgie,
Lawrence Butcher, Simon Mitchell and Bob Cook. A joint presentation was given.
Moved: Duncan Macdonald/Paul Davie
- That the officers of the
Auckland Road Maintenance Alliance - West be thanked for their introduction,
presentation and the information provided.
- That the Auckland Road Maintenance Alliance -
West be requested to provide performance indicators relating to the project and
an indication of work that is to take place in the Avondale Community Board area
in advance.
CARRIED
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)
6.1. SLIPS PROJECT PROPOSALS
Moved: Duncan Macdonald/David Hay
- That the memorandum of the SLIPs (Small
Local Improvement Projects) portfolio leader, dated 13 August 2008, be received.
- That the following new proposals from stage 1 proceed for vetting by
relevant council officers to stage 2 scoping:
| New Stage 1
proposals to proceed for vetting by officers to stage 2 scoping |
Indicative
maximum cost |
CAPEX value
|
OPEX value
|
| Avondale Community
Centre Courtyard Upgrade Stage 1 Concept Design |
10,000 |
|
10,000 |
| Tait Street Bank
Upgrade |
50,000 |
50,000 |
|
- That the following spokespersons be allocated to the stage 1 proposals
that are proceeding to vetting by relevant Council officers to stage 2 scoping:
| Stage 1 Project |
Community Board
Spokesperson |
| Avondale Community
Centre Courtyard Upgrade Stage 1 Concept Design |
Duncan Macdonald |
| Tait Street Bank
Upgrade |
Kathryn Davie |
- That the Avondale Community Board
delegates authority:
- to the Board's small local improvement projects (SLIPs) spokesperson
to provide guidance and advice to the SLIPs team regarding the Board's allocated
SLIPs proposals;
- to the Board's
small local improvement projects (SLIPs) spokesperson and the Board Chairperson,
to be exercised together, to make additional funding decisions where a variation
to project scope is needed urgently due to unforeseen circumstances.
- That the following
scoping budgets be allocated to the proposals on the stage 2 scoping list:
| Stage 2 scoping
project list |
Indicative
scoping cost |
Board's
Comments |
| Lighting in
Blockhouse Bay |
3,000 |
|
| Blockhouse Bay
Shopping Centre Rubbish Bin Refurbishment/ Replacement |
500 |
Decision deferred
until more information is provided about total cost and funding by
Council. |
| Solar Lighting on
"Spirit of Blockhouse Bay sculpture" Stage 1 lighting design |
500 |
Decision deferred
until other viable and more cost effective options have been identified. |
| Avondale Ward
Gateway Signage Stage 1 |
3,000 |
Additional quotes
for stoned carved signs requested. |
| Stage 2 scoping
project list |
Indicative
scoping cost |
Board's
Comments |
| Blockhouse Bay
Beach Reserve Historic public toilet upgrade |
0 |
Officers be asked
why additional resource consent is needed. |
| Blockhouse Bay Rec
Reserve - install litter bins around fields 3 and 4 |
500 |
Decision deferred.
Further information requested from officers whether Council has budget
for this project. |
| Blockhouse Bay Rec
Reserve fence and gate Exminster St car park |
500 |
|
| Blockhouse Bay Rec
Reserve Training lights on field 3 Stage 1 design and consents |
1,500 |
Decision deferred
until it has been identified whether officers have spoken to all parties
involved and what the outcome was of those discussions. |
| Blockhouse Bay
Recreation Reserve Footpath Repairs/Upgrade |
1,500 |
Decision deferred.
Information requested regarding overall requirements. Asked that
officers investigate whether Parks budget should be used to fund the
project. |
| Cradock Street
Walkway Renewal |
500 |
|
|
Dickey St Reserve
upgrade Stage 1 of 2 Consultation and Design |
500 |
|
| Heron Park
Development Stage 1 design |
1,500 |
|
| Oakley Creek - Te
Auaunga Waterfall Area Upgrade |
3,000 |
|
| Oakley Creek / Te
Auaunga Walkway Signage Stage 1 |
500 |
|
| Waterview Park
Maintenance |
1,500 |
Cr Hay requested a
schedule of costs and reduced scope and maximum of $500 be scoped.
Budget was agreed. Catherine Farmer to
meet officers to discuss the best way to spend the indicative $20,000
budget. |
- That the following pending project proposals be noted when
allocating funding:
| Pending |
Indicative
Total Budget |
Indicative
CAPEX value |
Indicative OPEX
value |
| Endeavour Street
Road Reserve Upgrade Stage 2 Implementation |
50,000 |
50,000 |
|
| Arawhata Reserve
Community Re-vegetation State 2 of 3 |
20,000 |
|
20,000 |
| Kurt Brehmer
Walkway community revegetation project - Stage 2 of 3 |
20,000 |
|
20,000 |
| Oakley Creek
Walkway Volunteer Revegetation Project |
20,000 |
|
20,000 |
| Avondale Ward
Gateway Signage Stage 2 |
20,000 |
20,000 |
|
| Blockhouse Bay Rec
Reserve Training lights on field 3 Stage 2 installation |
150,000 |
150,000 |
|
| Dickey St Reserve
Upgrade Stage 2 of 2 Physical Works |
150,000 |
150,000 |
|
| Heron Park
Development Stage 2 physical works |
50,000 |
50,000 |
|
| Oakley Creek / Te
Auaunga Walkway Signage Stage 2 |
20,000 |
20,000 |
|
| Solar Lighting on
'Spirit of Blockhouse Bay sculpture' Stage 2 physical works |
20,000 |
20,000 |
|
- That the Board notes the following proposals which officers have
recommended to be deleted:
| New Stage 1
proposals to proceed for vetting by officers to stage 2 scoping |
Board's Comments |
| 1823 Gt North Rd
Reserve Space Enhancement Stage 1 |
Accepted |
| 1823 Gt North Rd
Reserve Space Enhancement Stage 2 |
Accepted |
| Tait Street and
Vegetation Trimming |
Accepted |
- That the Board
requests officers to investigate their reasons for proposing to delete the
'Seating and rubbish bins at Eastdale Reserve' proposal and report back to the
Board in September.
CARRIED
6.2. SLIPS PROGRAMME UPDATE AUGUST 2008
Moved: Duncan Macdonald/Paul Davie
That the memorandum of the SLIPs Manager, dated 13 August
2008, be received.
CARRIED
Item 8 was taken at this stage.
REQUESTS FOR DISCRETIONARY FUNDING
7.1. ETHIOPIAN SPORT & CULTURAL CLUB
Moved: Duncan Macdonald/Kathryn Davie
That the Discretionary funding application from the Ethiopian
Sport & Cultural Club seeking funding towards the petrol costs for soccer
players and volunteers, be received and declined.
CARRIED
Board member Catherine Farmer requested that her vote against the above
resolution be recorded.
SELECTIVE CLOSURE OF PEDESTRIAN ACCESS WAY NEAR FOODTOWN, BLOCKHOUSE BAY
Moved: David Hay/Paul Davie
That the Avondale Community Board grants $1,500 from its
2008/2009 Discretionary Funding budget, with the Chairperson and Board member
Kathryn Davie being given the authority to increase the grant by a further $500
at their discretion, following the completion of all relevant documentation.
CARRIED
LOAN APPLICATION FOR BAY ROSKILL SPORTS CLUB
Moved: Duncan Macdonald/Kathryn Davie
That the Avondale Community Board recommends to the Community
Services Committee that the Bay Roskill Sports Club Incorporated be granted an
Auckland City Council community loan of $48,000 at 4.5% interest per annum with
a ten year repayment term to refinance an existing debt that was used for the
commencement of the club's facility development and which will support the
sustainability of the club.
CARRIED
ELECTION HOARDING SITES
Moved: Duncan Macdonald/David Hay
- That the report of the Project
manager, Regulatory Services, dated 15 August 2008, be received.
- That candidates for the 2008 national elections are notified of the
following approved sites for the Avondale Community Board's area and of the
rules regarding the size and placement of signs at these sites:
- Terry Street Reserve
- Heron Park
- Riversdale Reserve
- Corner Gilfillan and Endeavour Streets
- Corner Rosebank and Eastdale Roads
- Waterview Straight
- Corner of Ash Street and Great North Road
- That Council monitors the erection of election
hoardings to ensure that they comply with site requirements and rules.
CARRIED
NOTICES OF MOTION
11.1. STOP SIGN AT INTERSECTION ROSEBANK AND BLOCKHOUSE BAY ROADS
Moved: Duncan Macdonald/David Hay
That officers be asked to reconsider that they change the
intersection of Rosebank and Blockhouse Bay Roads from a give way control to a
stop control intersection.
CARRIED
11.2. FOOTPATH BETWEEN LAYARD AND BLOCKHOUSE BAY ROADS ON ROSEBANK ROAD
Moved: Duncan Macdonald/David Hay
That officers be requested to include the North side Rosebank
Road footpath, between Layard Street and Blockhouse Bay Road, on the footpath
upgrade schedule in the soonest possible financial year.
CARRIED
2009 COMMUNITY BOARDS' CONFERENCE
Moved: Duncan Macdonald/David Hay
That the Avondale Community Board agrees that no board member
will attend the 2009 Community Boards' Conference.
CARRIED
SERVICE LEVELS FEEDBACK RE DRAFT ASSET MANAGEMENT PLANS
Moved: David Hay/Duncan Macdonald.
That any Community board member wishing to make a submission to
a Committee on their draft asset management plans, provide the details to the
Chairperson by 2 September 2008.
CARRIED
STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION
Moved: Duncan Macdonald/David Hay
That the minutes from the Waterview Connection Reference Group
meeting of 26 June 2008 be noted.
CARRIED
CORRESPONDENCE RECEIVED
15.1. AVONDALE BUSINESS ASSOCIATION
Moved: Duncan Macdonald/David Hay
- That the correspondence from
the Avondale Business Association regarding veranda damage, be received.
- That the correspondence be referred to
Officers for investigation and feedback.
CARRIED
15.2. LIONS CLUB OF AVONDALE
Moved: Duncan Macdonald/David Hay
That the correspondence from the Avondale Lions Club thanking
the Board for its 2007/2008 discretionary funding grant of $600 towards having a
dishwasher installed at the hall, be received.
CARRIED
15.3. ROSEBANK SCHOOL
Moved: Duncan Macdonald/David Hay
That the copy of the internal newsletter from Rosebank School
thanking the Board for its 2008/2009 discretionary funding grant of $1000
towards the cost of the production of The Magic Flute, be received.
CARRIED
15.4. TE RIRI O TE O DANCE GROUP
Moved: Duncan Macdonald/David Hay
That the correspondence from Te Riri O Te O Dance Group
thanking the Board and in particular the Chairperson for assisting the group
with funding and promoting their Cook Island heritage, be received.
CARRIED
CHAIRPERSON'S REPORT
The
Chairperson had nothing to report.
COUNCILLORS' REPORTS
Moved: David Hay/Duncan Macdonald.
That the verbal report of Councillor David Hay be received.
CARRIED
BOARD MEMBERS' REPORTS
Moved: Duncan Macdonald/Catherine Farmer
- That the verbal report of Board
member Paul Davie regarding the following be received:
- Officers have been requested to investigate the safety of the
surfaces at the Avondale netball courts.
- That the verbal report of Board member Kathryn
Davie regarding the following be received:
- Youth
Council - the deputy chair Kathryn Russell was introduced.
- Attendance at network meeting - concerns about youth and youth activities were
raised.
- Library - concern about security guards at the library.
- Sponsorship - Ray White will sponsor the Community Constable's Newsletter.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Duncan Macdonald/Paul Davie
That the activity reports for the month of July 2008 be
received.
CARRIED
There being no further business the Chairperson declared
the meeting closed at 8:50 pm.
