Auckland Council website.
This website has changed
This is the former Auckland City Council website, which has some of the information and services you need if you live or do business in the area. Go to the main Auckland Council website to access the complete range of council services.
Skip navigation
Council member and meetings
Avondale Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE AVONDALE COMMUNITY BOARD

HELD ON TUESDAY, 28 OCTOBER 2008 AT 6:35PM

PRESENT: Mr Duncan Macdonald, JP Chairperson
  Ms Lily Ho Deputy Chairperson
  Mrs Kathryn Davie  
  Mr Paul Davie  
  Ms Catherine Farmer  
  Cr Noelene Raffills  

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Lily Ho

    That the apologies from Councillors Mulholland, Hay and Lister for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / Noelene Raffills

    That the minutes of the Avondale Community Board meeting held on Tuesday,
    23 September 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    There were no requests to speak in public forum.

    4.2. BUS TIMETABLES - MICHAEL MANSFIELD

    Moved: Duncan Macdonald / Lily Ho

    1. That Michael Mansfield be thanked for his presentation and that the information be referred to relevant council officers for investigation and response.
    2. That a letter be sent to the relevant authority asking them to install timetables at the requested sites as indicated in the letter from Mr Mansfield.

    CARRIED

    4.3. BLOCKHOUSE BAY COMMUNITY CENTRE REDESIGN - GRAHAM EDWARDS

    Moved: Duncan Macdonald / Kathryn Davie

    1. That Graham Edwards, Co-Manager of the Blockhouse Bay Community Centre be thanked for his presentation.
    2. That officers be requested to provide a status report regarding the Blockhouse Bay Community Centre redesign and that alternate funding options be considered.

    CARRIED

    4.4. HIGHBURY STREET RESERVE - MICHELLE BURSTALL

    Moved: Duncan Macdonald / Kathryn Davie

    1. That Michelle Burstall be thanked for her presentation.
    2. That Paul Davie meet with the residents of Highbury Street to consider resolutions to the problems being experienced with the Avondale College students.
    3. That Kathryn Davie accompany Michelle Burstall when she meets with the Board of Trustees of Avondale College to raise concerns of the residents of Highbury Street.

    CARRIED

    4.5. AVONDALE BAPTIST CHURCH - SHIRLEY FROOM

    Representatives from the Avondale Baptist Church were unable to attend.

    4.6. AVONDALE GARDEN CLUB - VAL MAINS

    Moved: Duncan Macdonald / Noelene Raffills

    That Val Mains, from the Avondale Garden Club, be thanked for her presentation and that the Board consider the application at item 5.2.

    CARRIED

  5. Top REQUEST FOR DISCRETIONARY FUNDING

    5.1. AVONDALE BAPTIST CHURCH

    Secretarial note: The chairperson declared a conflict of interest, being the proprietor of Avondale Appliance Centre Ltd which had provided the quotation to the applicant, and the Deputy Chairperson Lily Ho took the Chair for this item.

    Moved: Lily Ho / Catherine Farmer

    1. That the discretionary funding application from the Avondale Baptist Church, seeking funding towards the cost of replacing a stove in the hall, be received.
    2. That the Board grants $500 from its 2008/2009 discretionary fund budget to the Avondale Baptist Church, seeking funding towards the cost of replacing a stove in the hall.
    3. That the Avondale Baptist Church be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $500.

    CARRIED

    5.2. AVONDALE GARDEN CLUB

    Moved: Catherine Farmer / Kathryn Davie

    1. That the discretionary funding application from the Avondale Garden Club, seeking funding towards the cost of purchasing a speaker system, be received.
    2. That the Board grants $1,450 from its 2008/2009 discretionary fund budget to the Avondale Garden Club, seeking funding towards the cost of purchasing a speaker system.
    3. That the Avondale Garden Club be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1,450.

    CARRIED

  6. Top DELEGATIONS REGISTER REVIEW

    Moved: Duncan Macdonald / Paul Davie

    That the report from Dan McGregor, Project team leader, be received and that the Board provides the following feedback to the delegations review project team:

    1. That Community Board tree representatives be consulted in respect of removals of trees on public land.
    2. That Community Boards should be advised on local urban design protocols.

    CARRIED

  7. Top SLIPS PROGRAMME UPDATE OCTOBER 2008

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the report from the SLIPs programme leader and SLIPs manager, dated 20 October 2008, be received.
    2. That the Board allocate the remaining $28,900 of their Opex budget no later than 24 March 2009 to ensure these projects can be delivered in the 2008/2009 financial year.

    CARRIED

  8. Top COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

    Moved: Duncan Macdonald / Paul Davie

    That the Board provides the following feedback on the Community Assistance Funding Review Update report to the Community Services Committee:

    1. That there should be no minimum level of grants for discretionary and local event funding applications.
    2. That Community Boards should be able to seek advice from officers on problematic funding applications.
    3. That Community Board Local Funding should be added to discretionary funding and administered by the Board.

    CARRIED

  9. Top COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the information regarding the Community Facilities and Libraries Plan be considered.
      Catherine Farmer moved the following amendment, which was seconded by Duncan Macdonald:
    2. That no community centres be sold unless a better alternative facility is available.

    LOST

    Paul Davie moved the following amendment, which was seconded by Kathryn Davie:

    1. That no community centres be sold without consultation with the affected Community Board.

    CARRIED

    The Chairperson put the substantive motion:

    1. That the information regarding the Community Facilities and Libraries Plan be considered.
    2. That no community centres be sold without consultation with the affected Community Board.

    CARRIED

  10. Top STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald / Noelene Raffills

    That the minutes from the Waterview Connection Reference Group meeting of
    28 August 2008 and the report considered by the Transport Committee at its meeting on 2 October 2008 be noted.

    CARRIED

  11. Top CHAIRPERSON'S REPORT

    Moved: Duncan Macdonald / Noelene Raffills

    That the verbal report of the Chairperson regarding the following be received:

    • Transit meetings.

    CARRIED

  12. Top COUNCILLORS' REPORTS

    Moved: Duncan Macdonald / Lily Ho

    That the verbal report of Councillor Noelene Raffills regarding the following be received:

    • Pacific Cooking Demonstration on 29 October 2008.
    • Activities at the Community Centre involving youth.

    CARRIED

  13. Top BOARD MEMBERS' REPORTS

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the verbal report of Board member Catherine Farmer regarding the following be received:
      • Three Guys - traffic lights.
    2. That the tabled report of Board member Kathryn Davie regarding the Spider's Web articles be received.
    3. That the verbal report of Board member Paul Davie regarding the following be received:
      • Spider's Web articles.

    CARRIED

  14. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald / Catherine Farmer

    That the activity reports for the month of September 2008 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:32 pm.