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Avondale Community Board
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MINUTES OF A MEETING OF THE
AVONDALE COMMUNITY BOARD
HELD ON TUESDAY, 24 MARCH 2009 AT 6:35PM
IN THE AVONDALE COMMUNITY CENTRE
99 ROSEBANK RD
AVONDALE

PRESENT: Mr Duncan Macdonald, JP Chairperson
  Ms Lily Ho Deputy Chairperson
  Mrs Kathryn Davie  
  Mr Paul Davie  
  Ms Catherine Farmer  
  Deputy Mayor David Hay, JP [from 6.45 pm]  
  Cr Noelene Raffills  

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Lily Ho

    That the apology from Councillor Graeme Mulholland for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / Noelene Raffills

    That the minutes of the Avondale Community Board meeting held on Tuesday,
    24 February 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    There were no requests to speak in public forum on this matter.

    4.2. AVONDALE COMMUNITY PRE-SCHOOL SOCIETY INCORPORATED - ERIN BURR

    Moved: Duncan Macdonald / Kathryn Davie

    That Erin Burr, Avondale Community Pre-School Society Incorporated be thanked for her presentation and that the Board consider the application at item 5.1.

    CARRIED

    4.3. AVONDALE COMMUNITY CENTRE - SUSAN ROPATI

    Moved: Duncan Macdonald / Kathryn Davie

    That Susan Ropati and Moana Hoff Avondale Community Centre be thanked for their presentation and that the Board consider the application at item 5.2.

    CARRIED

    4.4. AUCKLAND CITY LIBRARIES - KAREN KALOPULU

    Moved: Duncan Macdonald / Lily Ho

    That Karen Kalopulu, Family History Librarian, Sarah Boyd-Bell, Customer services librarian, Auckland City Libraries and Manjula Patel, Community Librarian, Avondale Library, be thanked for their presentation and that the Board consider the application at item 5.3.

    CARRIED

    4.5. AVONDALE CHRISTIAN CENTRE - MARYANNE SCHWENKE

    Moved: Duncan Macdonald / Kathryn Davie

    That MaryAnne Schwenke, Avondale Christian Centre be thanked for her presentation and that the Board consider the application at item 5.4.

    CARRIED

  5. Top REQUEST FOR DISCRETIONARY FUNDING

    5.1. AVONDALE COMMUNITY PRE-SCHOOL SOCIETY INCORPORATED

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the discretionary funding application from the Avondale Community Pre-School Society Incorporated, seeking funding towards the cost of developing a vegetable garden, worm farm and compost station, be received.
    2. That the Board grants $1,097 from its 2008/2009 discretionary fund budget to the Avondale Community Pre-School Society Incorporated, seeking funding towards the cost of developing a vegetable garden, worm farm and compost station.
    3. That the Avondale Community Pre-School Society Incorporated be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1,097.

    CARRIED

    5.2. AVONDALE COMMUNITY CENTRE

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the discretionary funding application from the Avondale Community Centre, seeking funding towards the cost of organising a free event to celebrate the diverse cultures and communities that make up Avondale's Community, be received.

    CARRIED

    Moved: Noelene Raffills / Kathryn Davie

    1. That the Board grants $780 from its 2008/2009 discretionary fund budget to the Avondale Community Centre, seeking funding towards the cost of organising a free event to celebrate the diverse cultures and communities that make up Avondale's Community.
    2. That the Avondale Community Centre be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $780.

    CARRIED

    5.3. AUCKLAND CITY LIBRARIES

    Moved: Duncan Macdonald / Lily Ho

    1. That the discretionary funding application from the Auckland City Libraries, seeking funding towards the cost of organising a family story writing competition in thirteen secondary schools in the Auckland area from June to mid September 2009, be received.

    CARRIED

    Moved: Catherine Farmer / Duncan Macdonald

    1. That the Board grants $800 from its 2008/2009 discretionary fund budget to the Auckland City Libraries, seeking funding towards the cost of organising a family story writing competition in thirteen secondary schools in the Auckland area from June to mid September 2009.

    LOST

    Moved: Kathryn Davie / Lily Ho

    1. That the Board grants $400 from its 2008/2009 discretionary fund budget to the Auckland City Libraries, seeking funding towards the cost of organising a family story writing competition in thirteen secondary schools in the Auckland area from June to mid September 2009.
    2. That the Auckland City Libraries be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $400.

    CARRIED

    5.4. AVONDALE CHRISTIAN CENTRE

    Moved: Duncan Macdonald / Lily Ho

    1. That the discretionary funding application from the Avondale Christian Centre, seeking funding towards the cost of organising a light party to be held at the Rosebank Primary School on 31 October 2009 from 4pm to 8pm, be received.

    CARRIED

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the Board grants $1,300 from its 2009/2010 discretionary fund budget to the Avondale Christian Centre, seeking funding towards the cost of organising a light party to be held at the Rosebank Primary School on 31 October 2009 from 4pm to 8pm.
    2. That the Avondale Christian Centre be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1,300.

    CARRIED

  6. Top SLIPS DECISION REPORT MARCH 2009

    Moved: Duncan Macdonald / Noelene Rafills

    1. That the memorandum of the SLIPs Project Portfolio Leader, dated
      11 March 2009, be received.
    2. That the board recommends the following new proposals from stage 1 which should proceed for vetting by relevant Council officers and allocate the named spokespersons to those proposals:
    Project Name Spokesperson
    Trent Street Graffiti mural Kathryn Davie
    Wingate Street Graffiti mural Kathryn Davie
    1. That the board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    2. That the board allocates a scoping budget to the following proposal on the stage 2 scoping list so that the proposal can proceed to be scoped:
    Project Name Indicative Scoping Cost
    Oakley Creek Walkway Volunteer Revegetation Project - Phase 2 $500
    1. That the board notes the projects pending proposals and their status when allocating funding.
    2. That the board deletes any proposals that it does not intend to take forward.
    3. That the board assigns Catherine Farmer as spokesperson for the Blockhouse Bay Recreation Reserve Footpath Repairs/Upgrade project.
    4. That the board allocates the budget of $15,000 for implementation of the Heron Park Landscape Development proposal.
    5. That the board allocates the budget of $9,910 for implementation of the Avondale Community Centre courtyard and front of centre upgrade contribution proposal.
    6. That the board allocates the budget of $34,481 for implementation of the Lighting in Blockhouse Bay proposal.
    7. That the board resolves to return the $800 scoping allocation for the Avondale Community Centre Courtyard Upgrade Stage 1 Concept Design project.
    8. That the board allocates a scoping budget of $1,500 for the Trent Street Graffiti mural proposal.
    9. That the board allocates a scoping budget of $1,500 for the Wingate Street Graffiti mural proposal.
    10. That the board notes the Opex Funded Projects and New Proposals information provided.

    CARRIED

  7. Top SLIPS PROGRAMME UPDATE MARCH 2009

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the memorandum of the SLIPs Programme Leader, dated 12 March 2009, be received.
    2. That the board considers allocating the remaining $27,112 opex funding on Stage 2 scoping allocations and Stage 3 projects in the SLIPs Decision Report to ensure these projects can be delivered within the 2008/2009 financial year, which ends on 30 June 2009.

    CARRIED

  8. Top STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald / Noelene Raffills

    That the information be received.

    CARRIED

  9. Top REMUNERATION POOL 2009/2010 EXPENSE AND REIMBURSEMENT POLICY

    Moved: Duncan Macdonald / Lily Ho

    That the Board receives the Remuneration Working Party report.

    CARRIED

  10. Top DRAFT COMMUNITY BOARD CODE OF CONDUCT

    Moved: Duncan Macdonald / Catherine Farmer

    That the Board supports a Code of Conduct and the Chairperson will work with the Community Board Chairs Forum to finalise a document for the Board's approval.

    Voting on the motion was TIED with 3 votes for and 3 against. The Chairperson exercised his casting vote in favour of the motion. The motion was declared CARRIED by 4 votes to 3.

    Board member Kathryn Davie requested that her vote against the above resolution be recorded.

  11. Top LONG TERM COUNCIL COMMUNITY PLAN

    Moved: Duncan Macdonald / Noelene Raffills

    That the Avondale Community Board will not be making a submission on the LTCCP and that individual Board members make submissions to the LTCCP in their private capacity.

    CARRIED

  12. Top CHAIRPERSON'S REPORT

    Moved: Duncan Macdonald / Catherine Farmer

    That the verbal report of the Chairperson regarding the following be received:

    • Avondale Market Day proved very popular
    • State Highway 20 (SH20) meetings
    • Possible Notice of Motion regarding leases for buildings at Avondale Netball Courts and St Ninians Church Hall

    CARRIED

  13. Top COUNCILLORS' REPORTS

    Moved: Duncan Macdonald / Noelene Raffills

    That the verbal report of Councillor Noelene Raffills regarding the following be received:

    • Extracts from the CEO's report to Council

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    Moved: Duncan Macdonald / Noelene Raffills

    That the verbal report of Board member Catherine Farmer regarding the following be received:

    • Lions Club function attended
    • Avondale Market Day attended
    • RMA Amendments Briefing attended

    CARRIED

  15. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald / Lily Ho

    That the activity reports for the month of February 2009 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8.40 pm.