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Avondale Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
AVONDALE COMMUNITY BOARD
HELD ON TUESDAY, 26 MAY 2009 AT 6:30PM
IN THE AVONDALE COMMUNITY CENTRE
99 ROSEBANK RD
AVONDALE

PRESENT: Mr Duncan Macdonald, JP Chairperson
  Ms Lily Ho Deputy Chairperson [Until 10.36 pm, item 12]
  Mrs Kathryn Davie  
  Mr Paul Davie [Until 10.08 pm, item 8, from 10.18 pm item 8]
  Ms Catherine Farmer  
  Deputy Mayor David Hay, JP [Until 10.03 pm, item 8]
ALSO PRESENT: Councillor John Lister [Until 10.10 pm, item 8]

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Lily Ho

    That the apology from Councillor Noelene Raffills for non attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / David Hay

    That the minutes of the Avondale Community Board meeting held on Tuesday, 28 April 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    Items 4.3 and 4.4 were taken at this time followed directly by item 5.

    4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald/Catherine Farmer

    That the following members of the public be thanked for their presentations on issues regarding the State Highway 20 Waterview connection tunnel proposal:

    Margi Watson

    Marianne Riley

    CARRIED

    4.2. MT ROSKILL COMMUNITY BOARD - SUE MULRENNAN AND Josh Taylor

    Moved: Duncan Macdonald/Catherine Farmer

    That Sue Mulrennan and Josh Taylor, Mt Roskill Community board members, be thanked for their presentation.

    CARRIED

    Board member Paul Davie requested that his vote against the above resolution be recorded.

    4.3. ATUPENUPENU ASSOCIATION AUCKLAND INCORPORATED - TAONE FALESIMA

    Moved: Duncan Macdonald/Lily Ho

    That Taone Falesima, Atupenupenu Association Auckland Incorporated be thanked for her presentation and that the Board consider the application at item 9.

    CARRIED

    4.4. INVITATION FOR THE AVONDALE COMMUNITY BOARD TO ATTEND A YOUTH EVENT - CATHERINE TAMASEU-RUSSELL

    Moved: Duncan Macdonald/Catherine Farmer

    That Catherine Tamaseu-Russell, Chairperson of the Auckland City Youth Council be thanked for her presentation.

    CARRIED

  5. Top PRESENTATION BY NEW ZEALAND TRANSPORT AGENCY ON STATE HIGHWAY 20 WATERVIEW CONNECTION

    Moved: Duncan Macdonald/Catherine Farmer

    That Carol Greensmith, Communication Manager and Clive Fuhr, Principal Project Manager, New Zealand Transport Agency, be thanked for their presentation.

    CARRIED

  6. Top STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald/Catherine Farmer

    That the media briefing material from the New Zealand Transport Agency released on 13 May 2009, be noted.

    CARRIED

  7. Top URBAN DESIGN

    Moved: Duncan Macdonald/Lily Ho

    That Ludo Campbell-Reid, Group manager Urban design, be thanked for his presentation.

    CARRIED

  8. Top WEST PLACE TEAM SIX MONTHLY REPORT

    Moved: Duncan Macdonald/Lily Ho

    That the West place team six monthly report of the Place manager, Arts, community and recreation services, dated 1 May 2009, be received and that Helen Price-Maplesden and Gail Fotheringham, Community services adviser be thanked for their presentation.

    CARRIED

  9. Top REQUEST FOR DISCRETIONARY FUNDING - ATUPENUPENU ASSOCIATION AUCKLAND INCORPORATED

    Moved: Duncan Macdonald/ Catherine Farmer

    1. That the discretionary funding application from Atupenupenu Association Auckland Incorporated, seeking funding towards the cost of purchasing materials for craftwork and assisting with transport costs for group outings, be received.
    2. That the Board grants $1525 from its 2008/2009 discretionary fund budget to Atupenupenu Association Auckland Incorporated, seeking funding towards the cost of purchasing materials for craftwork and assisting with transport costs for group outings.
    3. That Atupenupenu Association Auckland Incorporated be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1525.

    Paul Davie moved an amendment which was seconded by Kathryn Davie:

    1. That the Board grants $1025 from its 2008/2009 discretionary fund budget to Atupenupenu Association Auckland Incorporated, seeking funding towards the cost of purchasing materials for craftwork and assisting with transport costs for group outings.
    2. That Atupenupenu Association Auckland Incorporated be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1025.

    CARRIED

    The chairperson put the substantive motion:

    1. That the discretionary funding application from Atupenupenu Association Auckland Incorporated, seeking funding towards the cost of purchasing materials for craftwork and assisting with transport costs for group outings, be received.
    2. That the Board grants $1025 from its 2008/2009 discretionary fund budget to Atupenupenu Association Auckland Incorporated, seeking funding towards the cost of purchasing materials for craftwork and assisting with transport costs for group outings.
    3. That Atupenupenu Association Auckland Incorporated be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1025.

    CARRIED

  10. Top SLIPS DECISION REPORT MAY 2009

    Moved: Duncan Macdonald/ Kathryn Davie

    1. That the report of the SLIPs Project Portfolio Leader, dated 13 May 2009 be received.
    2. That the board recommends the following new proposal from stage 1 which should proceed for vetting by relevant Council officers and allocate the named spokesperson to this proposal:
      Project Name Spokesperson
      JJ's Takeaway Anti graffiti Mural Kathryn Davie

    3. That the board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    4. That the board notes the pending project proposals and their status when allocating funding.
    5. That the board deletes the following proposals that it does not intend to take forward:

      Project Name
      Endeavour Street Road Reserve Upgrade Stage 3 Implementation
      Solar lighting on 'Spirit of Blockhouse Bay sculpture' Stage 2 physical works
      Blockhouse Bay Rec Reserve Training lights on field 3 Stage 1 design and consents and Stage 2 installation

    6. That the board allocates the budget of $2,191 (Capex) for implementation of the Park Bench on Elm Street proposal.
    7. That the board allocates the budget of $12,327 (Opex) for implementation of the Wingate Street Mural proposal.
    8. That the board allocates the budget of $32,674 (Capex) for implementation of the Blockhouse Bay Community Centre - Curtains for the building proposal.
    9. That the board notes the Opex Funding, Indicative Budgets and Proposals information provided.

    CARRIED

  11. Top SLIPS PROGRAMME UPDATE MAY 2009

    Moved: Duncan Macdonald/ Kathryn Davie

    1. That the report of the SLIPs programme leader, dated 12 May 2009, be received.
    2. That the board notes the Opex budget for 2008/2009 has been fully committed.
    3. That the board notes the balance of the 3 year Capex budget is reported as $26,163.
    4. That the board prioritises the projects and deletes the projects that it does not intend to implement.

    CARRIED

  12. Top NEW DOG POLICY AND DOG CONTROL BYLAW

    Moved: Duncan Macdonald/Paul Davie

    That the board notes the resolutions of the Council meeting held on Thursday, 23 April 2009, regarding a new dog control bylaw and dog policy.

    CARRIED

  13. Top PETITION HERON PARK

    Moved: Catherine Farmer/Paul Davie

    That it be a recommendation to the City Development Committee:

    1. That the petition from the local Avondale community against the extension of Cadman Avenue through and into Heron Park, be received.
    2. That the Avondale Community Board supports consultation with the local residents regarding including an additional car park in Heron Park, at Saltaire Street.
    3. That the Avondale Community Board does not support the plans to build a road though Heron Park from Saltaire Street to Cadman Avenue.

    CARRIED

  14. Top CORRESPONDENCE RECEIVED - AVONDALE BAPTIST CHURCH

    Moved: Duncan Macdonald/ Kathryn Davie

    That the correspondence from the Avondale Baptist Church, thanking the Board for its 2008/2009 discretionary funding grant of $500 towards the cost of replacing a stove in the hall, be received.

    CARRIED

  15. Top CHAIRPERSON'S REPORT

    Moved: Duncan Macdonald/ Paul Davie

    1. That the written report of the Chairperson be received and that officers be requested to provide a report on the water filtering ponds and the effect of the extra water going into the Oakley Creek as a result of the motorway construction.
    2. That the verbal report of the Chairperson regarding the Street Trading Policy be received.

    CARRIED

  16. Top COUNCILLORS' REPORTS

    There were no Councillors' reports.

  17. Top BOARD MEMBERS' REPORTS

    There were no Community board members' reports.

  18. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald/Paul Davie

    That the activity reports for the month of April 2009 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 11:05 pm.