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Avondale Community Board
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MINUTES OF A MEETING OF THE
AVONDALE COMMUNITY BOARD
HELD ON TUESDAY, 28 JULY 2009 AT 6:35PM
IN THE AVONDALE COMMUNITY CENTRE99 ROSEBANK RD
AVONDALE

PRESENT: Mr Duncan Macdonald, JP Chairperson
  Ms Lily Ho Deputy Chairperson
  Mrs Kathryn Davie  
  Mr Paul Davie  
  Ms Catherine Farmer  
  Cr Noelene Raffills  

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Noelene Raffills

    That the apologies from Board Member Councillor David Hay, Councillor John Lister and Councillor Graeme Mulholland for non attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / Lily Ho

    That the minutes of the Avondale Community Board meeting held on Tuesday,
    23 June 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    The chairperson of the Avondale Community Board sought leave to introduce an extraordinary item of business i.e. Avondale Community Board's submission to New Zealand Transport Agency regarding State Highway 20.

    That the item "Avondale Community Board's Submission to New Zealand Transport Agency Regarding State Highway 20" be considered as extraordinary business at item 16 for the reason that the submissions to the New Zealand Transport Agency are due by 31 July 2009, which is prior to the next Board meeting.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Noelene Raffills / Paul Davie

    1. That Hiltrud Gruger and Elisabeth van Alkemade be thanked for their respective presentations on issues regarding the State Highway 20 Waterview connection tunnel proposal.
    2. That their presentations be forwarded to council officers for consideration.

    CARRIED

    Item 4.4 was taken at this stage.

    4.2. SRI OM INCORPORATED - SRIVIDYA ARUNACHALAM

    Moved: Duncan Macdonald / Noelene Raffills

    That Mr N Sankar, Aaron Arunachalam and Srividya Arunachalam, Sri Om Incorporated, be thanked for their presentation and that the Board consider the application at item 6.1.

    CARRIED

    4.3. ST JUDE'S ANGLICAN CHURCH - JANE HAMMOND

    Moved: Duncan Macdonald / Kathryn Davie

    That Jane Hammond, Lisa Truttman and Christine Russell, St Jude's Anglican Church, be thanked for their presentation and that the Board consider the application at item 6.2.

    CARRIED

    4.4. MR LAL

    Moved: Duncan Macdonald / Kathryn Davie

    That Danny Cox, Koleti Fitzgerald, Mr Prema and Mr Lal be thanked for their presentation.

    CARRIED

    4.5. SHIRLEY UPTON

    Moved: Duncan Macdonald / Lily Ho

    That Shirley Upton be thanked for her presentation.

    CARRIED

  5. Top FINANCIAL CONTRIBUTIONS UPDATE

    Moved: Duncan Macdonald / Noelene Raffills

    That the information memorandum from the Contributions co-ordinator dated 8 July 2009, on the Financial Contributions Update, be received.

    CARRIED

  6. Top REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING

    6.1. SRI OM INCORPORATED

    Moved: Noelene Raffills / Kathryn Davie

    That the application from Sri Om Incorporated towards the cost of holding a free culture evening, featuring young local artist, be declined.

    The motion was declared LOST by 4 votes to 2.

    Lily Ho moved an amendment which was seconded by Paul Davie:

    1. That the Community Board discretionary funding application from Sri Om Incorporated towards the cost of holding a free culture evening, featuring young local artists, to be held on 30 August 2009 be received.
    2. That the Board grants $600 from its 2009/2010 Community Board discretionary fund budget to Sri Om Incorporated towards the cost of holding a free culture evening, featuring young local artists, to be held on 30 August 2009.
    3. That Sri Om Incorporated be requested to provide an accountability statement to the Board following expenditure of the Community Board discretionary funding grant of $600.

    CARRIED

    The chairperson put the substantive motion:

    1. That the Community Board discretionary funding application from Sri Om Incorporated towards the cost of holding a free culture evening, featuring young local artists, to be held on 30 August 2009 be received.
    2. That the Board grants $600 from its 2009/2010 Community Board discretionary fund budget to Sri Om Incorporated towards the cost of holding a free culture evening, featuring young local artists, to be held on 30 August 2009.
    3. That Sri Om Incorporated be requested to provide an accountability statement to the Board following expenditure of the Community Board discretionary funding grant of $600.

    CARRIED

    6.2. ST JUDE'S ANGLICAN CHURCH

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the Community Board discretionary funding application from St Jude's Anglican Church towards the cost of arranging a photographic exhibition of the Avondale area, historic to present day, to be held on 19 and 20 September 2009 be received.
    2. That the Board grants $1,749 from its 2009/2010 Community Board discretionary fund budget to St Judge's Anglican Church towards the cost of arranging a photographic exhibition of the Avondale area, historic to present day, to be held on 19 and 20 September 2009.
    3. That St Jude's Anglican Church be requested to provide an accountability statement to the Board following expenditure of the Community Board discretionary funding grant of $1,749.

    CARRIED

  7. Top EXTRACT FROM THE MINUTES OF THE WESTERN BAYS COMMUNITY BOARD MEETING

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the Board receive the extract from the Western Bays Community Board meeting.

    CARRIED

    Duncan Macdonald moved the following item B which lapsed through want of a seconder:

    1. That the Board agrees with the utilisation of SLIPs money to fund additional human resource personnel.

    Paul Davie moved an amendment which was seconded by Kathryn Davie

    1. That the Board disagrees with the utilisation of SLIPs money to fund additional human resource personnel.

    CARRIED

    The chairperson put the substantive motion:

    1. That the Board receive the extract from the Western Bays Community Board meeting.
    2. That the Board disagrees with the utilisation of SLIPs money to fund additional human resource personnel.

    CARRIED

  8. Top TRAFINZ 2009 CONFERENCE

    Moved: Noelene Raffills / Kathryn Davie

    1. That the Trafinz 2009 Conference documentation, registration form and Leadership Awards entry details for the Board's information, noting that Earlybird registrations are due by 30 July 2009, be received.
    2. That the Board does not nominate a delegate to attend the Trafinz 2009 Conference.

    CARRIED

  9. Top CORRESPONDENCE RECEIVED - AVONDALE RETURNED SERVICES ASSOCIATION

    Moved: Duncan Macdonald / Kathryn Davie

    That the correspondence from the Avondale Returned Services Association, thanking the Board for its 2008/2009 Local Event funding grant of $2,400 towards the cost of covering this year's ANZAC day celebrations, be received.

    CARRIED

  10. Top CHAIRPERSON'S REPORT

    Moved: Duncan Macdonald / Catherine Farmer

    That the verbal report of the Chairperson regarding the following be received:

    • Budget for Community Board Discretionary Fund
    • Strata title meeting with NZTA

    CARRIED

  11. Top COUNCILLORS' REPORTS

    Moved: Duncan Macdonald / Catherine Farmer

    That the verbal report of Councillor Noelene Raffills regarding the following be received:

    • Terry Street

    CARRIED

  12. Top BOARD MEMBERS' REPORTS

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the verbal report of Board member Kathryn Davie regarding the following be received:
      • Dickey Street Reserve
      • State Highway 20 submissions
    2. That the verbal report of Board member Catherine Farmer regarding the following be received:
      • Waterview residents and State Highway 20
      • Community Network Meetings

    CARRIED

  13. Top NOTICE OF MOTION

    Moved: Catherine Farmer / Kathryn Davie

    1. That the Avondale Community Board does not support any investigations into any additional interchanges to the proposed SH20 Waterview connection
    2. That this resolution be forwarded to the Auckland City Council Transport Committee for their consideration.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Mrs Kathryn Davie

    Mr Paul Davie

    Ms Catherine Farmer

    		 Ms Lily Ho

    Cr N Raffills

    Mr Duncan Macdonald


    Deputy Mayor David Hay was absent.

    Voting in the division was TIED with 3 votes for and against. The Chairperson exercised his casting vote against the motion. The motion was declared LOST by 4 votes to 3.

  14. Top NOTICE OF MOTION

    Catherine Farmer moved the following Notice of Motion which lapsed through want of a seconder:

    1. That the Avondale Community Board notes that a request has been made for the use of Heron Park as the venue for the Auckland Disc Golf Championships in September.
    2. That this request is put to the Heron Park Advisory Group and immediate neighbours for their information and response before any decision is made.

  15. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald / Paul Davie

    That the activity reports for the month of June 2009 be received.

    CARRIED

  16. Top AVONDALE COMMUNITY BOARD'S SUBMISSION TO NEW ZEALAND TRANSPORT AGENCY REGARDING STATE HIGHWAY 20

    Moved: Paul Davie / Catherine Farmer

    1. That the Avondale Community Board does not support the completion of State Highway 20.
    2. That if the completion of State Highway 20 is required that the Avondale Community Board prefers the twin-bored tunnel option from Maiora Street to the Waterview Interchange.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Mrs Kathryn Davie

    Mr Paul Davie

    Ms Catherine Farmer

    Ms Lily Ho

    Mr Duncan Macdonald

    		 Cr N Raffills


    Deputy Mayor David Hay was absent.

    The motion was declared CARRIED by 5 votes to 1.

    Board member Noelene Raffills requested that her vote against the above resolution be recorded.

    There being no further business the Chairperson declared the meeting closed at 21.35 pm.