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Avondale Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
AVONDALE COMMUNITY BOARD
HELD ON TUESDAY, 25 AUGUST 2009 AT 6:40PM
IN THE AVONDALE COMMUNITY CENTRE
99 ROSEBANK RD
AVONDALE

PRESENT: Mr Duncan Macdonald, JP Chairperson
  Ms Lily Ho Deputy Chairperson
  Mrs Kathryn Davie  
  Mr Paul Davie  
  Ms Catherine Farmer  
  Cr Noelene Raffills  

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Lily Ho

    That the apologies from Board member Deputy Mayor David Hay for non attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / Noelene Raffills

    That the minutes of the Avondale Community Board meeting held on Tuesday, 28 July 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald / Kathryn Davie

    That Margi Watson be thanked for her presentation on issues regarding the State Highway 20 Waterview Connection tunnel proposal.

    CARRIED

    4.2. SPORT AUCKLAND - PAULA BROWNING

    Moved: Duncan Macdonald / Lily Ho

    That Paula Browning, Business Manager, Sport Auckland, be thanked for her presentation.

    CARRIED

    4.3. ARTHRITIS CRAFT GROUP - CONNIE SWINKELS

    Connie Swinkels, Arthritis Craft Group, was unable to attend.

    4.4. WATERVIEW KINDERGARTEN - SHELLEY OLSEN

    Shelley Olsen, Waterview Kindergarten, was unable to attend.

    4.5. AVONDALE KINDERGARTEN - SHELLEY OLSEN

    Shelley Olsen, Avondale Kindergarten, was unable to attend.

    4.6. YOGA INSTITUTE OF NEW ZEALAND AUCKLAND - VISHNU KHIRE

    Vishnu Khire, Yoga Institute of New Zealand Auckland, was unable to attend.

  5. Top AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST

    Moved: Duncan Macdonald / Noelene Raffills

    That Bob Cook and Simon Mitchell, of the Auckland Road Maintenance Alliance - West be thanked for their presentation.

    CARRIED

  6. Top CITY EVENTS ANNUAL REPORT

    Moved: Duncan Macdonald / Catherine Farmer

    That the Programme manager leverage and legacy and the Events safety advisor be thanked for their presentation and that the City events annual report from the Manager event and film operations, dated 29 June 2009, be received.

    CARRIED

  7. Top FUTURE PLANNING FRAMEWORK AND AVONDALE BLOCKHOUSE BAY AREA PLAN - KEY THEMES AND CHANGES

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the Heritage manager and the Senior policy analyst be thanked for their presentation and that the Future Planning Framework and Avondale Blockhouse Bay Area Plan - key themes and changes report from the Senior policy analyst, dated 5 August 2009, be received.
    2. That Penny Pirrit, Mark Dendale and Marguerite Quinn be thanked for their responsiveness to issues raised by residents of the Avondale ward regarding Heron Park and their positive consideration of concerns raised.

    CARRIED

  8. Top REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING

    8.1. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - ARTHRITIS CRAFT GROUP

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the Community Board discretionary funding application from the Arthritis Craft Group towards the cost of arranging transport for outings and purchasing of craft materials, be received.
    2. That the Board grants $200 from its 2009/2010 Community Board discretionary fund budget to the Arthritis Craft Group towards the cost of arranging transport for outings and purchasing of craft materials.
    3. That the Arthritis Craft Group be requested to provide an accountability statement to the Board following expenditure of the Community Board discretionary funding grant of $200.

    The motion was declared LOST by 4 votes to 2.

    Catherine Farmer moved an amendment which lapsed through want of a seconder.

    Paul Davie moved an amendment which was seconded by Kathryn Davie:

    That the application from the Arthritis Craft Group towards the cost of arranging transport for outings and purchasing of craft materials, be declined.

    CARRIED

    The chairperson put the substantive motion:

    1. That the Community Board discretionary funding application from the Arthritis Craft Group towards the cost of arranging transport for outings and purchasing of craft materials, be received.
    2. That the application from the Arthritis Craft Group towards the cost of arranging transport for outings and purchasing of craft materials, be declined.

    CARRIED

    8.2. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - WATERVIEW KINDERGARTEN

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the Community Board discretionary funding application from the Waterview Kindergarten towards the cost of purchasing a fridge, resources and equipment to add a new dimension to the teaching of the children at the kindergarten, be received.
    2. That the Board grants $963.89 from its 2009/2010 Community Board discretionary fund budget to the Waterview Kindergarten towards the cost of purchasing a fridge, sewing machine and table to add a new dimension to the teaching of the children at the kindergarten.
    3. That the Waterview Kindergarten be requested to provide an accountability statement to the Board following expenditure of the Community Board discretionary funding grant of $963.89.

    CARRIED

    8.3. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - AVONDALE KINDERGARTEN

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the Community Board discretionary funding application from the Avondale Kindergarten towards the cost of purchasing resources and digital cameras to increase learning opportunities at the kindergarten, be received.
    2. That the Board grants $470.92 from its 2009/2010 Community Board discretionary fund budget to the Avondale Kindergarten towards the cost of purchasing two digital cameras to increase learning opportunities at the kindergarten.
    3. That the Avondale Kindergarten be requested to provide an accountability statement to the Board following expenditure of the Community Board discretionary funding grant of $470.92.

    The motion was declared LOST by 3 votes to 2.

    Lily Ho moved an amendment which was seconded by Kathryn Davie:

    That the Board grants $235.46 from its 2009/2010 Community Board discretionary fund budget to the Avondale Kindergarten towards the cost of purchasing one digital camera to increase learning opportunities at the kindergarten.

    CARRIED

    The chairperson put the substantive motion:

    1. That the Community Board discretionary funding application from the Avondale Kindergarten towards the cost of purchasing resources and digital cameras to increase learning opportunities at the kindergarten, be received.
    2. That the Board grants $235.46 from its 2009/2010 Community Board discretionary fund budget to the Avondale Kindergarten towards the cost of purchasing one digital camera to increase learning opportunities at the kindergarten.
    3. That the Avondale Kindergarten be requested to provide an accountability statement to the Board following expenditure of the Community Board discretionary funding grant of $235.46.

    CARRIED

    8.4. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - YOGA INSTITUTE OF NEW ZEALAND AUCKLAND

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the Community Board discretionary funding application from the Yoga Institute of New Zealand Auckland towards the cost of running free yoga classes for the community, be received.
    2. That the Board grants $420.00 from its 2009/2010 Community Board discretionary fund budget to the Yoga Institute of New Zealand Auckland towards the cost of the hall hire as per the quote received from the Blockhouse Bay Community Centre, dated 13 July 2009, for running free yoga classes for the community. The funds are granted on the proviso that the Blockhouse Bay Community Centre provides the Board with a brief report on attendance of the yoga classes.
    3. That the Yoga Institute of New Zealand Auckland be requested to provide an accountability statement to the Board following expenditure of the Community Board discretionary funding grant of $420.00.

    CARRIED

  9. Top CONSULTATION ON CHANGES TO THE DOG BYLAW

    Moved: Duncan Macdonald / Kathryn Davie

    That the memorandum from the Democracy advisor, regarding extension of the consultation on changes to the Dog Bylaw, dated 31 July 2009, be noted.

    CARRIED

  10. Top SLIPS DECISION REPORT

    Moved: Duncan Macdonald / Kathryn Davie

    1. That the memorandum of the SLIPs Project Portfolio Leader, dated
      11 August be received.
    2. That the board recommend Terry Street and Rathlin Street Car Park Security proceed for vetting by relevant Council officers.
    3. That the board nominates Paul Davie as the spokesperson to the Terry Street and Rathlin Street Car Park Security that will proceed to vetting.
    4. That the board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    5. That the board allocates the indicative scoping cost of up to $1,000 to the Terry Street and Rathlin Street Car Park Security proposal on the stage 2 scoping list so that proposals can proceed to be scoped.
    6. That the board note the pending project proposals and their status when allocating funding.
    7. That the board delete any proposals that it does not intend to take forward.
    8. That the board allocate the budget of $32,395 (capex) for implementation of Blockhouse Bay Recreation Reserve Footpath Repairs/Upgrade proposal as a contribution project.
    9. That the board allocate the $76,843 (capex) and $2,280 (opex) for implementation of the Endeavour Street Road Reserve Upgrade - Phase 2 (implementation) proposal.
    10. That the board allocate the budget of $17,283 (capex) and $1,300 (opex) for implementation of the Tait Street Bank Upgrade proposal.
    11. That the board delete the Trent Street Graffiti Mural proposal.
    12. That the board approve the implementation of the JJ's Takeaway Anti Graffiti Mural proposal utilising $10,000 accrued from its 2008/09 opex budget and $1,684 from its 2009/10 opex budget.

    CARRIED

  11. Top SLIPS PROGRAMME UPDATE AUGUST 2009

    Moved: Duncan Macdonald / Catherine Farmer

    That the SLIPs programme update August 2009 report from the SLIPs programme leader, dated 10 August 2009, be received and that the Board notes the information provided therein.

    CARRIED

  12. Top STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald / Noelene Raffills

    That the Project Reference Group - 30 July 2009 report and a report regarding the Extended Role of the Project Reference Group, and the minutes from the Waterview Connection Reference Group meeting of 26 November 2008, be received.

    CARRIED

  13. Top CORRESPONDENCE RECEIVED - AVONDALE CHRISTIAN CENTRE

    Moved: Duncan Macdonald / Lily Ho

    That the correspondence from the Avondale Christian Centre thanking the Board for its 2008/2009 and 2009/2010 Community Board Discretionary Funding grant of $2,600 towards the cost of organising a Light Party to be held at the Rosebank Primary School, on 31 October from 4 pm to 8 pm, be received.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    Moved: Duncan Macdonald / Noelene Raffills

    That the verbal report of the Chairperson regarding the following be received:

    • Transport Committee Meeting

    CARRIED

  15. Top COUNCILLORS' REPORTS

    Moved: Duncan Macdonald / Lily Ho

    That the verbal report of Councillor Noelene Raffills regarding the following be received:

    • Heron Park - events

    CARRIED

  16. Top BOARD MEMBERS' REPORTS

    Moved: Duncan Macdonald / Lily Ho

    1. That the verbal report of Board member Kathryn Davie regarding the following be received:
      • Hollywood Cinema
      • Garden Planting demonstrations
    2. That the verbal report of Board member Paul Davie regarding the following be received:
      • Discontent that the State Highway 20 tunnel only option was not reflected in the Transport Committee resolutions
    3. That the verbal report of Board member Catherine Farmer regarding the following be received:
      • Transport Committee
      • Hollywood Cinema

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald / Kathryn Davie

    That the group activity reports for the month of July 2009, be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 21.40 pm.