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Avondale Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
AVONDALE COMMUNITY BOARD
HELD ON TUESDAY, 27 OCTOBER 2009 AT 6:35PM
IN THE AVONDALE COMMUNITY CENTRE
99 ROSEBANK RD
AVONDALE

PRESENT: Mr Duncan Macdonald, JP Chairperson
  Ms Lily Ho Deputy Chairperson
  Ms Catherine Farmer  
  Deputy Mayor David Hay, JP  
  Cr Noelene Raffills  

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Catherine Farmer

    That apologies from Councillor Graeme Mulholland and Councillor John Lister for non attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / Noelene Raffills

    That the minutes of the Avondale Community Board meeting held on Tuesday, 22 September 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald / Lily Ho

    That Margi Watson be thanked for her presentation on issues regarding the State Highway 20 Waterview connection tunnel proposal.

    4.2. AVONDALE UNION PARISH - PAM ANDERTON

    Moved: Duncan Macdonald / Noelene Raffills

    That Pam Anderton, Avondale Union Parish, be thanked for her presentation and that the Board consider the application at item 8.1.

    CARRIED

    4.3. TE RIRI O TE O DANCE GROUP - CHRIS DESSA (JNR) AND APII CUMMINGS

    Moved: Duncan Macdonald / Lily Ho

    That Chris Dessa (Jnr) and Apii Cummings, Te Riri O Te O Dance Group, be thanked for their presentation and that the Board consider the application at item 8.2.

    CARRIED

    4.4. WEST AUCKLAND COMMUNITY TOY LIBRARY - ADRIENE SUTTON AND SHELBY COWLEY

    Moved: Duncan Macdonald / Catherine Farmer

    That Adriene Sutton and Shelby Cowley, West Auckland Community Toy Library, be thanked for their presentation and that the Board consider the application at item 8.3.

    CARRIED

    4.5. ROSEBANK SCHOOL TE WHANAU BI-LINGUAL UNIT - AGGIE HYLAND, CINDY TUPOU

    Moved: Duncan Macdonald / Lily Ho

    That Aggie Hyland, Cindy Tupou and Loni Tupou, Rosebank School Te Whanau Bi-Lingual Unit, be thanked for their presentation and that the Board consider the application at item 8.4.

    CARRIED

    4.6. THE AUCKLAND ASTHMA SOCIETY - LINDA THOMPSON

    Linda Thompson, The Auckland Asthma Society, was unable to attend.

    4.7. FRIENDS OF THE WHAU - GILBERT BRAKEY

    Moved: Duncan Macdonald / Catherine Farmer

    That Gilbert Brakey, Friends of the Whau, be thanked for his presentation and that the matter be discussed at item 14, Board members' reports, under Catherine Farmers report.

    CARRIED

  5. Top GYPSY FAIR EVENTS HERON PARK AND CRAIGAVON PARK NOVEMBER 2009

    Moved: Duncan Macdonald / Lily Ho

    That the Avondale Community Board gives permission for the residents of up to 22 house trucks to camp at Heron Park from November 20 to November 23 and at Craigavon Park from November 27 to November 30, 2009.

    CARRIED

  6. Top NAMING OF A NEW PUBLIC ROAD OFF ROSEBANK ROAD - PAUL ARNESEN, JOHN MCKEARNEY, MARK MCKEARNEY

    Moved: David Hay / Noelene Raffills

    That the Avondale Community Board approves "Jomac Place" as a non-duplicated name for the proposed public road at 317 to 321 Rosebank Road, Avondale, as proposed by the developer Jomac Construction Ltd.

    CARRIED

  7. Top RE-NAMING OF AVONDALE SOUTH DOMAIN

    Moved: Duncan Macdonald / Noelene Raffills

    That the Avondale Community Board recommends to the Chairperson of the Arts, Culture and Recreation Committee that the Avondale South Domain be renamed to Gittos Domain.

    CARRIED

  8. Top REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING

    8.1. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - AVONDALE UNION PARISH

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the Community Board discretionary funding application from the Avondale Union Parish, towards the cost of holding a Christmas Carol evening on Sunday 20 December at Rosebank Peninsula Church, 212 Rosebank Road, be received.
    2. That the Avondale Community Board grants the amount of $2,629.38 from its 2009/2010 community board discretionary fund budget to the Avondale Union Parish, towards the cost of holding a Christmas Carol evening on Sunday 20 December at Rosebank Peninsula Church, 212 Rosebank Road.
    3. That the Avondale Union Parish be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $2,629.38.

    CARRIED

    8.2. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - TE RIRI O TE O DANCE GROUP

    Moved: Duncan Macdonald / Lily Ho

    1. That the Community Board discretionary funding application from the Te Riri O Te O Dance Group, towards the cost of 44 weeks hireage of the Avondale Community Hall for their Cook Island cultural group, be received.
    2. That the Avondale Community Board grants the amount of $4,048.00 from its 2009/2010 Community Board discretionary fund budget, to the Te Riri O Te O Dance Group, towards the cost of 44 weeks hireage of the Avondale Community Hall for their Cook Island cultural group.
    3. That the Te Riri O Te O Dance Group be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $4,048.00.

    CARRIED

    8.3. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - WEST AUCKLAND COMMUNITY TOY LIBRARY

    Moved: Councillor Noelene Raffills / Lily Ho

    1. That the Community Board discretionary funding application from the West Auckland Community Toy Library towards the cost of purchasing a security alarm for their building and to cover monitoring costs for a 24 month period, be received.
    2. That Avondale Community the Board grants the amount of $500.00 from its 2009/2010 Community Board discretionary fund budget, to the West Auckland Community Toy Library towards the cost of purchasing a security alarm for their building and to cover monitoring costs for a 24 month period.
    3. That the West Auckland Community Toy Library be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $500.00

    CARRIED

    8.4. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - ROSEBANK SCHOOL TE WHANAU BI-LINGUAL UNIT

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the Community Board discretionary funding application from the Rosebank School Te Whanau Bi-Lingual Unit, towards transportation costs for an event to be held 16 - 20 November 2009 at Waima, Northland, be received.
    2. That Avondale Community the Board grants the amount of $600.00 from its 2009/2010 Community Board discretionary fund budget, to the Rosebank School Te Whanau Bi-Lingual Unit, towards transportation costs for an event to be held 16 - 20 November 2009 at Waima, Northland.
    3. That the Rosebank School Te Whanau Bi-Lingual Unit be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $600.00.

    CARRIED

    8.5. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - THE AUCKLAND ASTHMA SOCIETY INC

    Moved: Duncan Macdonald / Noelene Raffills

    That the community board discretionary funding application from the Auckland Asthma Society Inc., towards the cost of hosting a charity Golf day on November 6th 2009 at Redwood Park Golf Club. This event is to raise awareness and funds to continue free asthma education to the Auckland community, be declined.

  9. Top SLIPS DECISION REPORT

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the memorandum of the SLIPs Project portfolio leader, dated
      14 October 2009, be received.
    2. That the Avondale Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals, and delegates authority to the spokesperson and Chairman of the Avondale Community Board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    3. That the Avondale Community Board notes the pending project proposals and their status when allocating funding.
    4. That the Avondale Community Board allocates the budget of $20,017 for implementation of the Oakley Creek / Te Auaunga Walkway Signage (Stage 2 - installation) proposal.

    CARRIED

  10. Top COMMUNITY BOARD CHRISTMAS FUNCTION

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the Avondale Community Board notes that all Community Boards will hold individual Christmas functions this year (2009) and that the Auckland City Council will contribute $35 per person for elected representatives only.
    2. That Duncan Macdonald and Councillor Noelene Raffills arrange the Avondale Community Board Christmas function and advise the Board of the arrangements once finalised.

    CARRIED

  11. Top URGENT DECISION PROCESS

    Moved: Duncan Macdonald / Noelene Raffills

    That the Chairperson and Deputy Chairperson, and in the absence of either, Board Member Catherine Farmer, be delegated to make urgent decisions over the 2009/2010 summer recess, with any decisions being reported to the Avondale Community Board's February 2010 meeting.

    CARRIED

  12. Top CHAIRPERSON'S REPORT

    Moved: David Hay / Duncan Macdonald

    1. That the Avondale Community Board receive the Chairperson's report.
    2. That the Avondale Community Board approves, in principle, a trial period of up to 6 months of Discgolf, with removable baskets, in Heron Park. This is subject to terms and conditions to be approved by the Board at the next Avondale Community Board meeting on 24 November 2009.
    3. That officers prepare a report on the implications of implementing Discgolf in Heron Park, after consultation with stakeholder groups - Heron Park Advisory Group and Waterview Environment Society, and taking the management plan of Heron Park into consideration.

    CARRIED

  13. Top COUNCILLORS' REPORTS

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the verbal report from Councillor Noelene Raffills, regarding the following, be received:
      • State Highway 20
    2. That the verbal report from Councillor David Hay, regarding the following, be received:
      • Governance
      • Councillor Sam Lotu-Iiga resignation

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    14.1. BOARD MEMBERS' REPORTS - CATHERINE FARMER

    Moved: Catherine Farmer / Duncan Macdonald

    1. That the written report of Catherine Farmer be received.
    2. That the Annual Report of the Friends of the Whau 2008-2009 be received.
    3. That the Avondale Community Board allocates $30,000 SLIPS funding from the 2009/2010 budget.
    4. That the Avondale Community Board adds $30,000 SLIPS application to the 2010/2011 list pending approval.

    CARRIED

  15. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald / Councillor Noelene Raffills

    That the activity reports for the month of September 2009 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:20 pm.