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Avondale Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
AVONDALE COMMUNITY BOARD
HELD ON TUESDAY, 24 NOVEMBER 2009 AT 6:35PM
IN THE AVONDALE COMMUNITY CENTRE
99 ROSEBANK RD
AVONDALE

PRESENT: Mr Duncan Macdonald, JP Chairperson
  Ms Lily Ho Deputy Chairperson
  Mrs Kathryn Davie  
  Mr Paul Davie  
  Ms Catherine Farmer  
  Deputy Mayor David Hay, JP [until 9.30 pm, item 11]
  Cr Noelene Raffills [until 9.30 pm, item 11 - from 9.45 pm, item 15]

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Kathryn Davie

    That the apologies from Councillors Graeme Mulholland and John Lister for non attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / Noelene Raffills

    That the minutes of the Avondale Community Board meeting held on Tuesday, 27 October 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald / Paul Davie

    That Margi Watson be thanked for her presentation on issues regarding the State Highway 20 Waterview connection tunnel proposal.

    CARRIED

    Item 4.3 was taken at this stage.

    4.2. UPDATE ON FRIENDS OF OAKLEY CREEK - WENDY JOHN

    Moved: Duncan Macdonald / Kathryn Davie

    That Wendy John, Friends of Oakley Creek, be thanked for her presentation.

    CARRIED

    4.3. AVONDALE BUSINESS ASSOCIATION - ALISON TURNER

    Moved: Duncan Macdonald / Lily Ho

    That Alison Turner and Bernadette Thomsen, Avondale Business Association, be thanked for their presentation and that the Board consider the application at item 9.1.

    CARRIED

    4.4. WATERVIEW COMMUNITY GARDEN - JUSTIN NEWCOMBE

    Moved: Duncan Macdonald / Noelene Raffills

    That Justin Newcombe, Waterview Community Garden, be thanked for his presentation and that the Board consider the application at item 9.2.

    CARRIED

    4.5. AVONDALE COMMUNITY PRE-SCHOOL - ERIN BURR

    Moved: Duncan Macdonald / Kathryn Davie

    That Erin Burr, Avondale Community Pre-School, be thanked for her presentation and that the Board consider the application at item 9.3.

    CARRIED

    4.6. DISC GOLF IN HERON PARK - JOHN MORRIS

    Moved: Duncan Macdonald / Kathryn Davie

    That John Morris be thanked for his presentation.

    CARRIED

  5. Top PETITION ON DISC GOLF AT HERON PARK

    Moved: Catherine Farmer / David Hay

    That the petition containing approximately 460 signatures, received from Board member Catherine Farmer, the prayer of which reads:

    We do not support a Disc Golf Course at Heron Park and request that the Park continues to be an informal recreation area as outlined in the Heron Park Management Plan, be received.

    CARRIED

    Paul Davie moved an amendment which was seconded by Kathryn Davie:

    1. That the petition containing approximately 460 signatures, received from Board member Catherine Farmer, the prayer of which reads:

      We do not support a Disc Golf Course at Heron Park and request that the Park continues to be an informal recreation area as outlined in the Heron Park Management Plan, be received.

    2. That the petition be forwarded to officers for investigation as to the validity of the petition.

    The motion was declared LOST by 3 votes to 4.

    The chairperson put the substantive motion:

    That the petition containing approximately 460 signatures, received from Board member Catherine Farmer, the prayer of which reads:

    We do not support a Disc Golf Course at Heron Park and request that the Park continues to be an informal recreation area as outlined in the Heron Park Management Plan, be received.

    CARRIED

  6. Top VERBAL UPDATE ON PROGRESS OF STATE HIGHWAY 20 - DANIEL NEWCOMBE

    Moved: Duncan Macdonald / Noelene Raffills

    That Daniel Newcombe, be thanked for his verbal presentation on issues regarding the State Highway 20 project.

    CARRIED

  7. Top SIX MONTHLY REPORT WEST PLACE TEAM

    Moved: Duncan Macdonald / Kathryn Davie

    That the Six Monthly Report West Place Team from the Place manager, dated 30 October 2009, be received.

    CARRIED

  8. Top TEMPORARY DISC GOLF COURSE AT HERON PARK

    Moved: David Hay / Kathryn Davie

    1. That it be a recommendation to the Arts, Culture and Recreation Committee that a temporary six month trial for establishing a disc-golf course at Heron Park be granted to New Zealand Flying Disc Association, in line with the general terms and conditions as listed below, and that the Chairperson, Duncan Macdonald and Councillor Noelene Raffills be delegated to finalise and firm up the wording of the terms and conditions together with council officers.
      • Limited to 12 events during the period of the agreement - no more than six to be held during the weekend and six during the week.
      • One approved course layout (that is to be kept clear of the proposed location for the Heron Park playground) to be used throughout the period of the agreement.
      • All disc-golf events to be booked through the Auckland City Council events booking system.
      • Formally advertised/organised events with more than 40 participants will require an 'event permit'.
      • Any event does not occur for more than a total of three days and the cumulative duration of the activity does not exceed eight hours per day.
      • Any structures associated with the activity (including the removable baskets) do not occupy the site for more than three days, inclusive of time required for establishing and removing all structures associated with the activity.
      • Associated structures such as marquees are to be approved on a case by case basis.
      • Any associated amplified entertainment shall start no earlier than 9.00am and shall finish no later than 8.00pm.
      • Vehicle access onto the site for purposes of setting up the baskets and associated structures will be limited to two utility vehicles/small trucks.
      • No vehicles to be parked on the reserve.
      • Any damage caused by vehicle access or by event activities to be repaired at the cost of the organisers.
      • No materials to be stored on site between events.
      • Vegetation to be left undamaged (i.e. all trees/shrubs and associated roots).
      • A code of conduct, which focuses on minimising any potential conflict/negative impacts on existing users/visitors, to be drafted by the Association and approved by council.
      • The Association to keep detailed records (events, numbers of participants, incidents etc.) and for all these records to be submitted to the council at the end of the trial period.
      • The Association to advertise at least one 'have a go day' for the local community and to invite by flyer all neighbouring property owners plus community board members and relevant council officers.
    2. That this report be referred to the Arts, Culture and Recreation Committee, as requested at their 11 November 2009 meeting.

    CARRIED

    Board member Catherine Farmer requested that her vote against the above resolutions be recorded.

  9. Top REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING

    9.1. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - AVONDALE BUSINESS ASSOCIATION

    Moved: Paul Davie / David Hay

    1. That the community board discretionary funding application from the Avondale Business Association, towards the cost of arranging the Avondale Fun Day on Saturday, 13 March 2010, be received.
    2. That the Avondale Community Board grants the amount of $2,250.00. from its 2009/2010 community board discretionary fund budget, to the Avondale Business Association, towards the cost of arranging the Avondale Fun Day on Saturday, 13 March 2010.
    3. That the Avondale Business Association be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $2,250.00.

    CARRIED

    9.2. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - WATERVIEW COMMUNITY GARDEN

    Moved: Catherine Farmer / Kathryn Davie

    Duncan Macdonald moved the following which lapsed through want of a seconder:

    1. That the community board discretionary funding application from the Waterview Community Garden, towards the cost of establishing an organic, spray-free community garden at Waterview Primary School that will be utilized by the immediate community, be received.
    2. That the Avondale Community Board grants the amount of $5,912.85 from its 2009/2010 community board discretionary fund budget, to the Waterview Community Garden, towards the cost of establishing an organic, spray-free community garden at Waterview Primary School that will be utilized by the immediate community.
    3. That the Waterview Community Garden be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $5,912.85.

    Catherine Farmer moved an amendment which was seconded by Kathryn Davie:

    1. That the community board discretionary funding application from the Waterview Community Garden, towards the cost of establishing an organic, spray-free community garden at Waterview Primary School that will be utilized by the immediate community, be received.
    2. That the Avondale Community Board grants the amount of $3,000.00 from its 2009/2010 community board discretionary fund budget, to the Waterview Community Garden, towards the cost of establishing an organic, spray-free community garden at Waterview Primary School that will be utilized by the immediate community.
    3. That the Waterview Community Garden be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $3,000.00.

    CARRIED

    The chairperson put the substantive motion:

    1. That the community board discretionary funding application from the Waterview Community Garden, towards the cost of establishing an organic, spray-free community garden at Waterview Primary School that will be utilized by the immediate community, be received.
    2. That the Avondale Community Board grants the amount of $3,000.00 from its 2009/2010 community board discretionary fund budget, to the Waterview Community Garden, towards the cost of establishing an organic, spray-free community garden at Waterview Primary School that will be utilized by the immediate community.
    3. That the Waterview Community Garden be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $3,000.00.

    CARRIED

    9.3. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - AVONDALE COMMUNITY PRE-SCHOOL

    Moved: Duncan Macdonald / Catherine Farmer

    1. That the community board discretionary funding application from the Avondale Community Pre-School, towards the cost of replacing the existing old and worn sandpit cover, be received.
    2. That the Avondale Community Board grants the amount of $723.00 from its 2009/2010 community board discretionary fund budget, to the Avondale Community Pre-School, towards the cost of replacing the existing old and worn sandpit cover.
    3. That the Avondale Community Pre-School be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $723.00.

    CARRIED

  10. Top SLIPS PROGRAMME UPDATE NOVEMBER 2009

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the SLIPs Programme Update November 2009 report from the SLIPs programme leader, dated 10 November 2009, be received.
    2. That the Board notes the deadline for scoping of 09/10 opex projects in February 2010 to ensure delivery by 30 June 2010.
    3. That the Board allocates funding to new opex projects for 2010/2011 financial year, preferably by April 2010.
    4. That the Board removes, from the programme, any pending projects it does not wish to implement.

    CARRIED

  11. Top SLIPS DECISION REPORT

    Moved: Catherine Farmer / Kathryn Davie

    Duncan Macdonald moved the following which was seconded by Paul Davie:

    1. That the memorandum of the SLIPs Project portfolio leader, dated
      12 November, be received.
    2. That the Board recommends the following new proposals from stage 2 proceed for vetting by relevant Council officers and allocate the scoping budgets to those proposals:
    Project Name Indicative Scoping Cost
    Blockhouse History Sign Up to $1,000
    Blockhouse Bay Historic Walk Signage Phase 2 Up to $1,000
    Endeavour Street Pine Tree Removal Stage 3 - physical works Up to $1,000

    1. That the Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the Board, to be exercised together, to make additional funding decisions where a variation to a project scope in needed due to unforeseen circumstances.
    2. That the Board notes the pending project proposals and their status when allocating funding.
    3. That the Board deletes any proposals that it does not intend to take forward.

    The motion was declared LOST by 2 votes to 4.

    Catherine Farmer moved an amendment which was seconded by Kathryn Davie:

    1. That the memorandum of the SLIPs Project portfolio leader, dated
      12 November, be received.
    2. That the Board recommends the following new proposals from stage 2 proceed for vetting by relevant Council officers and allocate the scoping budgets to those proposals:
    Project Name Indicative Scoping Cost
    Blockhouse History Sign Up to $1,000
    Blockhouse Bay Historic Walk Signage Phase 2 Up to $1,000

    1. That the Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the Board, to be exercised together, to make additional funding decisions where a variation to a project scope in needed due to unforeseen circumstances.
    2. That the Board notes the pending project proposals and their status when allocating funding.
    3. That the Board deletes any proposals that it does not intend to take forward.

    CARRIED

    The chairperson put the substantive motion:

    1. That the memorandum of the SLIPs Project portfolio leader, dated 12 November, be received.
    2. That the Board recommends the following new proposals from stage 2 proceed for vetting by relevant Council officers and allocate the scoping budgets to those proposals:
    Project Name Indicative Scoping Cost
    Blockhouse History Sign Up to $1,000
    Blockhouse Bay Historic Walk Signage Phase 2 Up to $1,000

    1. That the Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the Board, to be exercised together, to make additional funding decisions where a variation to a project scope in needed due to unforeseen circumstances.
    2. That the Board notes the pending project proposals and their status when allocating funding.
    3. That the Board deletes any proposals that it does not intend to take forward.

    CARRIED

  12. Top DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION DOCUMENTS

    Moved: Duncan Macdonald / Paul Davie

    That the Avondale Community Board receive the Draft Auckland Regional Land Transport Strategy Consultation document.

    CARRIED

  13. Top STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald / Paul Davie

    That the information be received.

    CARRIED

  14. Top CORRESPONDENCE RECEIVED - ST DOMINIC'S PRIMARY SCHOOL

    Moved: Duncan Macdonald / Kathryn Davie

    That the correspondence from St Dominic's Primary School thanking the Board for its 2008/2009 Community Board Discretionary Funding grant of $242.00 towards the cost of purchasing of medals for the South West Cluster of Schools' Gymnastic competition held on 11th September 2009, be received.

    CARRIED

  15. Top CHAIRPERSON'S REPORT

    Moved: Duncan Macdonald / Lily Ho

    That the written report of the Chairperson and the verbal report regarding the following, be received:

    • Board members' interaction with council officers

    CARRIED

  16. Top COUNCILLORS' REPORTS

    There were no Councillors' reports.

  17. Top BOARD MEMBERS' REPORTS

    Moved: Duncan Macdonald / Lily Ho

    1. That the verbal report from Board member Paul Davie, regarding the following, be received:
      • Bus services
    2. That the verbal report from Board member Lily Ho, regarding the following, be received:
      • Living History
      • Chinese Association

    CARRIED

    17.1. BOARD MEMBERS' REPORTS - CATHERINE FARMER

    Moved: Duncan Macdonald / Lily Ho

    That the written report from Board member Catherine Farmer and the verbal report regarding the following, be received:

    • Living History
    • Avondale Gardens

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald / Kathryn Davie

    That the activity reports for the month of October 2009 be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9.55 pm.