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Avondale Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
AVONDALE COMMUNITY BOARD
HELD ON TUESDAY, 23 FEBRUARY 2010 AT 6:30PM
IN THE AVONDALE COMMUNITY CENTRE
99 ROSEBANK RD
AVONDALE

PRESENT: Mr Duncan Macdonald, JP Chairperson
  Ms Lily Ho Deputy Chairperson
  Mrs Kathryn Davie  
  Mr Paul Davie  
  Ms Catherine Farmer  
  Deputy Mayor David Hay, JP [From 6.47pm, item 4.4;
Until 8.58pm, item 15]
  Cr Noelene Raffills  

  1. Top APOLOGIES

    Moved: Duncan Macdonald / Noelene Raffills

    That the apologies from Councillors Graeme Mulholland and John Lister for non attendance and Deputy Mayor David Hay for lateness, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Duncan Macdonald / Noelene Raffills

    That the minutes of the Avondale Community Board meeting held on Tuesday, 24 November 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    There were no requests to speak in public forum on this matter.

    4.2. TREES FOR BABY PROJECT - KEVIN HEALY AND GIN FONG

    Moved: Duncan Macdonald / Kathryn. Davie

    [ATTACHMENT 4.2A & B]

    That Kevin Healy and Gin Fong, Keep Waitakere Beautiful Trust, be thanked for their presentation to the Avondale Community Board regarding their Trees for Baby project.

    CARRIED

    Items 4.4 - 4.8 were taken at this point.

    4.3. THE WURLITZER ORGAN TRUST OF AUCKLAND - JAMES DUNCAN AND JOHN PALMER

    Moved: Duncan Macdonald / Kathryn Davie

    That James Duncan and John Palmer, The Wurlitzer Organ Trust of Auckland, be thanked for their presentation to the Avondale Community Board regarding their discretionary funding application and that the application be considered at item 5.1.

    CARRIED

    4.4. ROSEBANK SCHOOL - LUISA TOHI AND HEATHER BELL

    Moved: Duncan Macdonald / Lily Ho

    [ATTACHMENT 4.4]

    That Luisa Tohi and Heather Bell, Rosebank School, be thanked for their presentation to the Avondale Community Board regarding their discretionary funding application and that the application be considered at item 5.2.

    CARRIED

    4.5. HERON PARK - SHIRLEY UPTON

    Moved: David Hay / Paul Davie

    [ATTACHMENT 4.5]

    That Shirley Upton be thanked for her presentation to the Avondale Community Board regarding Heron Park and that her report be received.

    CARRIED

    4.6. ST NINIANS - LISA TRUTTMAN

    Moved: Duncan Macdonald / Noelene Raffills

    That Lisa Truttman be thanked for her presentation to the Avondale Community Board regarding the 150th celebrations of St Ninians Church.

    CARRIED

    4.7. AVONDALE GATEWAY SIGNAGE - ALBY WOOD

    Moved: Duncan Macdonald / Paul Davie

    That Alby Wood be thanked for his presentation to the Avondale Community Board regarding Avondale gateway signage.

    CARRIED

  5. Top REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING

    5.1. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - THE WURLITZER ORGAN TRUST OF AUCKLAND

    Moved: Duncan Macdonald / Kathryn Davie

    1. That the community board discretionary funding application from The Wurlitzer Organ Trust of Auckland towards an "Under-writing Fund" for the Wurlitzer shows, be received.
    2. That the Avondale Community Board grants the amount of $3,000 from its 2009/2010 community board discretionary fund budget, to The Wurlitzer Organ Trust of Auckland towards an "Under-writing Fund" for the Wurlitzer shows, and to create a production fund. Should there be any profits from performances, the Trust is encouraged to give free tickets to those who otherwise would not be able to attend.
    3. That The Wurlitzer Organ Trust of Auckland be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $3,000.

    CARRIED

    5.2. REQUEST FOR COMMUNITY BOARD DISCRETIONARY FUNDING - THE ROSEBANK SCHOOL

    Moved: Catherine Farmer / Noelene Raffills

    1. That the community board discretionary funding application from the Rosebank School towards the cost of a series of four Home School Partnership meetings, be received.
    2. That the Avondale Community Board grants the amount of $2,000 from its 2009/2010 community board discretionary fund budget, to the Rosebank School towards the cost of a series of four Home School Partnership meetings.
    3. That the Rosebank School be requested to provide an accountability statement to the Avondale Community Board following expenditure of the Community Board discretionary funding grant of $2,000.

    CARRIED

  6. Top IMPLEMENTATION OF THE SIGNS BYLAW FOR PUBLIC POSTER SITES

    Moved: Duncan Macdonald / Lily Ho

    1. That the memorandum of the Manager service requests, dated 23 December 2009, be received.
    2. That Community Boards be asked to determine the need for public poster bollards in their respective communities and to identify suitable locations.
      This input should be provided by 16th April 2010.
    3. That, if poster sites are to be established, then Community Boards be asked to provide input to ACRS and ACE on:
      • The design criteria and type of bollard;
      • The assessment and approval process to be adopted;
      • The standard service agreement/contract document for the management of the poster sites.
      This input should be provided by 30th April 2010.
    4. That the Avondale Community Board seeks comment regarding the implementation of the Signs Bylaw for Public Poster Sites from the Mainstreet Business Associations in Avondale and Blockhouse Bay, and reports back to the Avondale Community Board meeting in March 2010.

    CARRIED

  7. Top ANZAC DAY SERVICE

    Moved: Noelene Raffills / Catherine Farmer

    That the Avondale Community Board allocates up to $2,500 for delivery of the Anzac Day service, and that a letter from the Avondale Returned Services Association (R.S.A) be forwarded to the Board, requesting discretionary funding for this event, in place of a discretionary funding application.

    CARRIED

    Secretarial note: Chairperson Macdonald, Board members Paul Davie and Kathryn Davie, declared a conflict of interest in this item, and did not vote during the motion.

  8. Top WESTERN RING ROUTE - SH20 WATERVIEW AND SH16 UPDATE

    Moved: Duncan Macdonald / Noelene Raffills

    1. That the report and resolutions from the Transport Committee meeting of 4 February 2010 be received.

    Moved: Paul Davie / Kathryn Davie

    1. That the Avondale Community Board requests that the New Zealand Transport Agency (NZTA) includes Waterview as an open day venue.

    CARRIED

  9. Top SLIPS PROGRAMME UPDATE FEBRUARY 2010

    Moved: Duncan Macdonald / Lily Ho

    1. That the memorandum of the SLIPs programme leader, dated 9 February 2010, be received.
    2. That the Avondale Community Board notes the 3-year capex is in deficit of $29,607. The Portfolio leader will be working closely with the Board to manage the deficit.
    3. That the Avondale Community Board notes the balance of 2009/2010 opex budget is $90,416.
    4. That the Avondale Community Board approves funding for the 2009/2010 opex projects during the Febraury 2010 meeting, to ensure delivery by 30 June 2010.
    5. That the Avondale Community Board seeks and approves one opex project which can be delivered and funded across the two financial years. This will ensure that the opex budget for 2009/2010 is fully utilised for the Avondale community.
    6. That the Avondale Community Board seeks and allocates funding to new opex projects for the 2010/2011 financial year, preferably by April 2010.
    7. That the Avondale Community Board removes from the programme any pending projects it does not wish to implement.

    CARRIED

  10. Top SLIPS DECISION REPORT FEBRUARY 2010

    Moved: Duncan Macdonald / Catherine Farmer

    Eleanor Mayer and Julie Hooper were in attendance to speak in support of the Heron Park Heritage Orchard initiative as a SLIPs project.

    1. That the memorandum of the SLIPs project team member, dated
      10 February 2010 be received.
    2. That the Avondale Community Board deletes any proposals that it does not intend to take forward.
    3. That the Avondale Community Board allocates the scoping budgets to the following new proposals in stage 2 and that the Board nominates a spokesperson to all stage 2 projects where a scoping budget is allocated:
       
      Project Name Indicative Scoping Cost Spokesperson
      Arawhata Reserve Community Re-vegetation Stage 3 of 3 Up to $1,000 Catherine Farmer
      Avondale Racecourse Cricket Nets $1,000 - $2,000 Catherine Farmer
      Avondale South Domain community restoration project Up to $1,000 Lily Ho
      Endeavour Street Pine Tree Removal Stage 3 Physical Works Up to $1,000 Duncan Macdonald
      George Maxwell Memorial Cemetery Interpretive Panel $1,000 - $2,000 Duncan Macdonald
      Heron Park community planting project Up to $1,000 Catherine Farmer & Kathryn Davie
      Heron Park Heritage Orchard Up to $1,000 Catherine Farmer & Kathryn Davie
      Heron Park Pathways Up to $1,000 Paul Davie
      Kurt Brehmer Walkway (Community Planting) Stage 3 of 3 Up to $1,000 Catherine Farmer
      St Ninians Commemorative Sign Up to $1,000 Duncan Macdonald & Catherine Farmer

    4. That the Avondale Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    5. That the Avondale Community Board notes the pending project proposals and their status when allocating funding.
    6. That the Avondale Community Board allocates $1,636 to the Avondale Local History Cabinet contribution project.
    7. That the Avondale Community Board supports an increase in the indicative budget for delivery of the Heron Park Landscape Development project to $350,000.
    8. That officers meet with the Chairperson and Board member Paul Davie, the Avondale Community Board signage spokesperson, regarding the Avondale ward gateway signage project.
    9. That the Avondale Community Board supplies the SLIPs project team member with further opex project proposals.
    10. That the Avondale Community Board receives the supplementary memorandum of the SLIPs project team member, dated 10 February 2010.
    11. That the Avondale Community Board allocates $192,646 to the Dickey Reserve Upgrade Stage 2 of 2 Implementation project, with an additional $7,000 for the implementation of a spring seesaw. This is conditional to officers discussing the project with Board member Kathryn Davie and reporting back to the Avondale Community Board. Officers are to ensure that some apparatus is made suitable for toddlers.
    12. That the Avondale Community Board allocates $26,642 to the Oakley Creek Walkway Volunteer revegetation Project - Phase 2 project.

    CARRIED

  11. Top STATE HIGHWAY 20 (SH20) WATERVIEW CONNECTION

    Moved: Duncan Macdonald / Lily Ho

    That the information be received.

    CARRIED

  12. Top NOTICE OF MOTION - TEMPORARY USE OF HERON PARK AS A DISC GOLF COURSE

    Moved: Catherine Farmer / Duncan Macdonald

    1. The Avondale Community Board requests that the revised terms and conditions for NZ Flying Disc Association use of Heron Park as temporary disc golf course, when finalised, be made available to all board members and households abutting the park.
    2. That the approved layout plan for the temporary disc golf course, once finalised, be made available to all board members and households abutting the park.
    3. That the start date for the temporary disc golf trial is notified to all board members and households abutting the park.

    CARRIED

  13. Top CHAIRPERSON'S REPORT

    Moved: Duncan Macdonald / Lily Ho

    1. That the Avondale Community Board thanks Tony Goodwin, Eileen Lane and Thelma Pemberton for their correspondence.
    2. That officers be requested to prepare a report to the 23 March 2010 meeting of the Avondale Community Board, regarding planned parking around the new Avondale Station.
    3. That officers be requested to prepare a report to the 23 March 2010 meeting of the Avondale Community Board, regarding the management of traffic flow on Great North and New Windsor Roads as a consequence of the new motorway.

    CARRIED

  14. Top COUNCILLORS' REPORTS

    Moved: Duncan Macdonald / Kathryn Davie

    That the verbal report from Councillor David Hay, regarding the Waterfront development, be received.

    CARRIED

  15. Top BOARD MEMBERS' REPORTS

    Moved: Duncan Macdonald / Lily Ho

    1. That the verbal report from Board member Kathryn Davie, regarding the following, be received:
      • Chalmers Street traffic issues
    2. That the verbal report from Board member Paul Davie, regarding the following, be received:
      • Community Board transport spokesperson forum held Monday, 22 February 2010 - Maioro and Terry Streets traffic issues, New North Road and Blockhouse Bay Road intersection lane swapping - review underway.
    3. That the verbal report from Board member Catherine Farmer, regarding the following, be received:
      • Avondale Community Gardeners projects
      • Submissions closed for Third (Auckland Law Reform) Bill, attended workshops
      • Community Network

    CARRIED

  16. Top GROUP ACTIVITY REPORTS

    Moved: Duncan Macdonald / Noelene Raffills

    That the activity reports for the months of November 2009, December 2009 and January 2010, be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:05 pm.