I hereby give notice that the inaugural meeting for the 2007 - 2010 term of the

EASTERN BAYS COMMUNITY BOARD

will be held as follows:

Marius Rothmann
DEMOCRACY ADVISOR

Members:

NOTE: The Democracy advisor will chair the meeting for items 1, 2, 3 and 4. From item 5 onwards, the newly elected chairperson will chair the meeting. The Chief executive will administer the member's declarations.

1. APOLOGIES

   Those not attending this meeting are to make their declaration at the next meeting of the Board.

2. DECLARATION BY COMMUNITY BOARD MEMBERS PURSUANT TO SCHEDULE 7, CLAUSE 14, OF THE LOCAL GOVERNMENT ACT 2002

   In accordance with the provisions of the Local Government Act 2002 (Schedule 7, clause 14) the Chief executive is authorised to administer the members' declarations at this meeting.

   The declaration of Community board members will be made and signed by each board member and witnessed by the Chief executive.

   [ATTACHMENT 2]

   Page 1

3. ELECTION OF CHAIRPERSON

   In accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002, the Democracy advisor will call for nominations for the chairperson of the Eastern Bays Community Board.

   The Board must appoint a member to this position in accordance with Schedule 7, clause 25 of the Act, noting that no member has a casting vote.

4. DECLARATION BY CHAIRPERSON PURSUANT TO SCHEDULE 7, CLAUSE 14, OF THE LOCAL GOVERNMENT ACT 2002

   In accordance with the provisions of the Local Government Act 2002 (Schedule 7, clause 14) the Chief executive is authorised to administer the Chairperson's declaration at this meeting.

   The declaration of the Chairperson will be signed by the Chairperson and witnessed by the Chief executive, Mr David Rankin.

   The chairperson will assume the chair for the remainder of the meeting.

   [ATTACHMENT 4]

   Page 2

5. DEPUTY CHAIRPERSON

   M Rothmann
   Democracy advisor	6 November 2007

   The Board is required to appoint a Deputy Chairperson at this meeting.

6. GENERAL EXPLANATION OF LOCAL GOVERNMENT LEGISLATION

   M Rothmann
   Democracy advisor	6 November 2007

   In accordance with the requirements of section 54(2) and clause 21(5)(c) of Schedule 7 to the Local Government Act 2002, a general explanation of certain laws affecting members of the Community board is contained in the attached documentation:

   1. the Local Government Official Information and Meetings Act 1987
   2. the Local Authorities [Members' Interests] Act 1968
   3. sections 99, 105 and 105A of the Crimes Act 1961
   4. the Secret Commissions Act 1910
   5. the Securities Act 1978.

   The Team manager, John Rodger, Democracy services will provide an overview of laws affecting Community Boards.

   Recommending that the general explanation of Local Government Legislation including laws affecting Community boards be noted.

   [ATTACHMENT 6]

   Pages 3 - 12

7. FIRST MEETING OF THE EASTERN BAYS COMMUNITY BOARD

   M Rothmann
   Democracy advisor	6 November 2007

   Pursuant to the requirements of Clauses 21(5)(d) and 22(1)(a) of Schedule 7 of the Local Government Act 2002, a date has to be set for the first meeting of the Eastern Bays Community Board. It is recommended that this meeting is held on Monday, 26 November 2007. As this date does not allow notification in accordance with the provisions of Clause 19 of Schedule 7 of the Local Government Act 2002, this meeting will be an extraordinary meeting.

   Recommending that the first meeting of the Eastern Bays Community Board be held on Monday, 26 November 2007 in the St Ignatius Hall, 12 Kotiri St, St Heliers, commencing at 6:00pm and the general nature of the business to be brought before that meeting will be notified in the agenda.

8. DECLARATION OF RESULTS OF ELECTION

   M Rothmann
   Democracy advisor	6 November 2007

   The Electoral Officer's official Declaration of Results of Election held on 13 October 2007 is attached.

   Confirmation of Ward Councillor appointments to Community boards was made at council's swearing-in meeting on Wednesday, 24 October 2007.

   Recommending that the Electoral Officer's official declaration of Results of Election and the confirmation of Councillor appointments to Community boards be noted.

   [ATTACHMENT 8A and 8B]

   Pages 13 - 16