APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF MINUTES
There were no Minutes to confirm.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision, or recommendation may be made
in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following requests have been received to address the
meeting:
4.1. CITY NIPPERS EVENT, ST HELIERS BEACH
Mr Avan Polo and Tracey
Williams of Surf Life Saving Northern Region, wish to address the board with
regard to the City Nippers surf lifesaving events to take place at St Heliers
beach.
4.2. MR G PUTT - IN SUPPORT FOR CITY NIPPERS
Mr Gary Putt wishes to address
the board in support of the NZ Life Saving city nippers programme.
4.3. MS S JONAS -
IN SUPPORT FOR CITY NIPPERS
Ms Shelley Jonas wishes to
address the board in support of the NZ Life Saving city nippers programme.
4.4. GINY PERDOK -
TRAFFIC AND BOY RACERS IN ALLUM STREET
Ms Perdok wishes to address
the Board on the issue of traffic and boy racers in Allum Street, Kohimarama and
seeking support to install speed humps. Her letter was accompanied with 9
signatures in support of this initiative.
5. MR AND MRS
BARTLETT - INTERSECTION ALLUM ST AND MELANESIA ROAD, KOHIMARAMA
Mr and Mrs Bartlett wish to
address the Board on the issue of seeking support to install speed humps at the
intersection of Allum St and Melanesia Rd. Kohimarama.
4.6. MR
CHRISTOPHER TANT - RESIDENTS PETITION FOR SPEED HUMPS IN ALLUM STREET
Mr Christopher Tant wishes to
address the Board opposing the petition of Mrs Perdok and others with regard to
installing speed humps in Allum Street, Kohimarama.
4.7. CANENZ
(ASSOCIATION TO CONSERVE AND NURTURE EDUCATION ZONES, INC.)
Mr Charles Lowndes, Chairman
and spokesman for CANENZ wishes to address the Board with regards to the
proposed private plan change at Selwyn College from existing education zoning to
health facility zoning.
APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
The Board is asked to appoint
spokespersons for its various delegated responsibilities as follows:
- Transport
- Liquor licensing
- Parks and recreation
- Events
- Community services
Recommending that the Board appoint spokespersons for its
delegated responsibilities.
Also, attaching a memo from the Team manager city
development dated 14 November 2007 outlining a delay until early 2008 with the
Delegations Register regarding the issue of the planning, signs and tree
spokesperson roles.
APPOINTMENT OF COMMUNITY BOARD LIAISON ROLES
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
The Board is asked to consider its liaison roles and
appoint spokespersons accordingly.
Recommending that the Board appoint spokespersons to the
liaison roles listed in the attached schedule.
NOMINATION OF MAINSTREET REPRESENTATIVES
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
The Board is asked to nominate Mainstreet
representatives. One board member and one councillor are required for the
following Mainstreet:
- St Heliers Bay Village Association
Recommending that the Board appoint one Board member and
one Councillor to the Mainstreet.
2007/2008 SMALL LOCAL IMPROVEMENT PROJECTS SPOKESPERSONS
| Lyz Miller |
|
| SLIPs coordinator |
11 November
2007 |
Attaching a memorandum from the SLIPs coordinator
providing SLIPs programme status updates and requesting the Board to assign
spokespersons to its 2006/2007 and 2007/2008 Small Local Improvement Projects,
as listed in the attached schedule.
Recommending that the memorandum from the SLIPs
coordinator, dated 11 November 2007, be received and that the Board assign a
spokesperson to the Small Local Improvement Projects listed in the attached
schedule.
PROVISION FOR URGENT DECISIONS
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
The Board does not meet again until January 2008. It is
possible that matters may arise between 26 November 2007 and the next Board
meeting which require urgent attention. Any decisions would be reported back to
the Board at its January meeting.
Recommending that the Board makes provision for any
urgent decisions over the summer recess.
SCHEDULE OF MEETINGS 2008 - 2010
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
Attaching a proposed schedule of meetings for 2008
through to 2010.
Recommending that the Board endorse the proposed schedule
of meetings for 2008 through to 2010.
AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
The Board is asked whether it wishes to renew its annual
membership subscription, at $250, to the Auckland Region Community Boards
Association, to be funded from its discretionary funding budget.
Recommending that the Board decide on whether it wishes
to renew its annual membership subscription to the Auckland Region Community
Boards Association.
DISCRETIONARY FUNDING
12.1. REQUEST FOR
DISCRETIONARY FUNDING - U3A ST HELIERS
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
Attaching a Discretionary Funding application from U3A
seeking funding towards the costs of purchasing an Epson EMP-83 entry level
multimedia projector.
Recommending that the Board consider the application.
12.2. REQUEST FOR
DISCRETIONARY FUNDING - EASTERN BAYS HOSPICE
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
The Discretionary Funding application from Eastern Bays
Hospice was unavailable at the time the agenda went to print, and will be
circulated under separate cover.
A covering letter is attached to Councillor Millar's
report at Item 20.1.
LOCAL EVENT FUNDING
13.1. CAROLS BY THE
SEA
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
Attaching a Local Event Funding application from Carols
by the Sea seeking funding towards the cost of holding a free Christmas concert
by local schools, youth groups and others to perform before a public audience at
Selwyn Reserve, Mission Bay.
Recommending that the Board consider the application.
13.2. TEACHERS
EASTERN RUGBY FOOTBALL CLUB
| L Manaia |
|
| Democracy advisor |
20 November
2007 |
Attaching a Local Event Funding application from the
Teachers Eastern Rugby Football Club seeking funding towards a community primary
schools-cultural festival to be held on 19 December 2007.
Recommending that the Board consider the application.
REMUNERATION - ALLOCATION FOR 2007 - 2008
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
Attaching a report prepared by the Deputy Mayor for the
board's consideration.
The Council, at its meeting held on Thursday, 1 November
2007, considered an item regarding "2007 - 2010 Committee Structures and
Regulatory Responsibilities" and resolved inter alia as follows:
- That a working party consisting of the deputy mayor as chair,
Councillor Northey and Councillor Armstrong consider proposed elected member
remuneration set out in 3.4 and appendix one and invite comment on any relevant
issues from the councillors and community board representatives. The deputy
mayor to report back to council following these discussions on the recommended
remuneration structure.
Attached is the report to council for the board's
information.
Recommending that comments on the proposed remuneration
for 2007 - 2008 be sent to the remuneration working party by 3 December 2007.
2007/2008 REMUNERATION RATES
| Lee Manaia |
|
| Democracy advisor |
20
November2007 |
Attaching a City Vision-Labour alternative proposal to
the Deputy Mayor's report at item 13.
Recommending that Board members consider this alternative
proposal in conjunction with the Deputy Mayor's paper at item 14.
EXPENSE POLICY FOR ELECTED REPRESENTATIVES
| M A Skelton |
|
| Support services manager, democracy services |
13 November
2007 |
Providing a report outlining relativities and salary
allocation, accompanied with a companion report on expense policy dealing with
reimbursement and allowance entitlements.
The Board is expected to consider these issues and report
back their view to the Remuneration Working Party by 30 November 2007.
GLEN INNES WALKING AND CYCLING IMPROVEMENTS
| Claire Jephcoate |
|
| Transport planner |
10 October
2007 |
Providing a
report outlining the Glen Innes cycling and walking study, which provides an
opportunity to improve cycling and walking infrastructure and initiatives in the
area. It will assist in promoting development of the town centre and
accessibility to community facilities.
Recommending
that the Board endorse these proposals in principle and for endorsement to
proceed with community consultation on options with a view to refining and
determining preferred options for implementation.
CHAIRPERSON'S REPORT
| Colin Davis |
|
| Chairman |
19 November
2007 |
Providing the Chairperson with an opportunity to update
the Board on the projects and issues he has been involved with since the last
meeting.
Recommending that the report
by the Chairperson dated 19 November 2007 be received, and that a working party
be formed to finalise feedback to the council's Remuneration Working Party, and
submissions to the Remuneration Authority.
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update
the Board on projects and issues they have been involved with since the last
meeting.
This is an information item only and if Board members
wish any action to be taken under this item, a written report must be provided
for inclusion on the agenda.
19.1. HELEN WALLACE
Attached for the Board information is a report from Board
member Helen Wallace dated 19 November 2007 outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report be received.
19.2. DR ADRIANA GUNDER
Attached for the Board information is a report from Board
member Dr Adriana Gunder dated 19 November 2007 outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report be received, and that
council officers investigate the two issues raised in Dr Gunder's report.
19.3. DAVID ROBERTON
Attached for the Board information is a report from Board
member David Roberton dated 18 November 2007 outlining issues he has been
involved in since the Board's last meeting.
Recommending that the report be received, and the
attachments be referred to all community boards for their information.
COUNCILLORS' REPORTS
Providing Councillors with the opportunity to update the
Board on projects and issues they have been involved with since the last
meeting.
This is an information item only and if Councillors wish
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
20.1. COUNCILLOR
MILLAR
Attached for the Boards
information is a report from Councillor Millar outlining issues she has been
involved in since the Board's last meeting, and attaching a letter from the
Eastern Bays Hospice seeking discretionary funding.
Recommending that the report
be received and the letter from the Eastern Bays Hospice be read in relation to
item 12.2.
GROUP ACTIVITY REPORTS
| Lee Manaia |
|
| Democracy advisor |
20 November
2007 |
Attaching activity reports and statistics from various
groups within Auckland City Council for the Board's information.
Recommending that the reports for the month of October
2007 be received.
