Back to contents

AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

EASTERN BAYS COMMUNITY BOARD

will be held as follows:

'Lee Manaia
DEMOCRACY ADVISOR

Members:

1. APOLOGIES

   An apology has been received from Board member Dr Adriana Gunder.

2. CONFIRMATION OF MINUTES

   The minutes of the Eastern Bays Community Board meeting held on Monday, 26 November 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. DISCRETIONARY FUNDING

   5.1 TEACHERS EASTERN RUGBY FOOTBALL CLUB

   In November 2007 Teachers Eastern Rugby Football Club were granted $1,000 towards a community primary schools cultural festival which was to be held on 19 December 2007. However, we were informed that this event was called off and the promoters were endeavouring to approach some other schools who may be interested in participating at a later date during 2008.

   In light of this information, the cheque was not sent and the funds will be returned to the Discretionary account for re-allocation. Teachers Eastern were advised they would be required to reapply for further funding.

6. 2008/2009 ANNUAL PLAN POLITICAL PROCESS

   Anusha Guler
   Team manager, transport and finance	30 November 2007

   Providing the Board with the opportunity to request any changes to the capital works projects that will be included in the 2008/2009 annual plan.

   Recommending that the Board consider the list of capital works projects included in the 2008/2009 annual plan and advise of any requested changes, with supporting reasons.

7. ACHILLES POINT, ST HELIERS

   Correspondence was received by a concerned citizen with regard to the parking ban, alcohol and nudity in the area of Achilles Point and the immediate surrounds, including Ladies Bay and the public reserve above Achilles Point.

   Recommending that attempts be made to work with the Police to resolve these matters.

8. CHAIRMAN'S REPORT

   Providing the Chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

   Recommending that the report by the Chairperson dated 14 January 2008 be received and that the Board's submission to the council's Remuneration Working Party and to the Remuneration authority be formally endorsed. Furthermore, that officers consider replacing the footpaths and resealing the carriageway in part of Dingle Road which leads to Dingle Dell.

9. BOARD MEMBERS' REPORTS

   Providing the Board members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

   This is an information item only and if Board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

   9.1. HELEN WALLACE

   Attaching a report from the Deputy Chair Board member Helen Wallace dated 16 January 2008 outlining issues she has been involved in since the Board's last meeting.

   Recommending that the report be received.

   9.2. KATE COOKE

   Attaching a report from Board member Mrs Kate Cooke dated 14 January 2008 outlining issues she has been involved in since the Board's last meeting.

   Recommending that the report be received.

   9.3. DR ADRIANA GUNDER

   Attaching a report from Board member Dr Adriana Gunder dated 14 January 2008 outlining issues she has been involved in since the Board's last meeting.

   Recommending that the report be received, and that officers report back on various issues raised.

   9.4. DAVID ROBERTON

   Attaching a report from Board member David Roberton dated 15 January 2008 outlining issues he has been involved in since the Board's last meeting.

   Recommending that the report be received.

10. COUNCILLORS' REPORTS

    Providing the Councillors the opportunity to update the Board on the projects and issues they has been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on this agenda.

    10.1. COUNCILLOR MILLAR

    Attaching for the Board's information a report outlining issues Councillor Millar has been involved with since the Board's last meeting.

    Recommending that the report be received.

    10.2. COUNCILLOR ARMSTRONG

    Councillor Armstrong will give a verbal update outlining issues he has been involved with since the Board's last meeting.

11. UPDATE ON ISSUES

    L Manaia
    Democracy advisor	15 January 2008

    Providing an update on issues that have arisen from previous meetings and matters raised by Board members.

12. REPORTS REQUESTED/PENDING

    L Manaia
    Democracy advisor	17 January 2008

    Reporting on reports requested/pending as at January 2008.

    Recommending that the report be received and updated as appropriate.

13. COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Providing the Board with an opportunity to submit items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in an Achievements Register.

    Recommending that the Board consider what, if any, achievements from the meeting will be included in the Achievements Register.