APOLOGIES
An apology has been received
from Board member Dr Adriana Gunder.
CONFIRMATION OF
MINUTES
The minutes of the Eastern Bays Community Board meeting
held on Monday, 26 November 2007 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision, or recommendation may be made
in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
At the close of the
agenda no requests to speak had been received.
DISCRETIONARY FUNDING
5.1 TEACHERS EASTERN RUGBY FOOTBALL CLUB
In November 2007 Teachers
Eastern Rugby Football Club were granted $1,000 towards a community primary
schools cultural festival which was to be held on 19 December 2007. However, we
were informed that this event was called off and the promoters were endeavouring
to approach some other schools who may be interested in participating at a later
date during 2008.
In light of this information,
the cheque was not sent and the funds will be returned to the Discretionary
account for re-allocation. Teachers Eastern were advised they would be required
to reapply for further funding.
2008/2009
ANNUAL PLAN POLITICAL PROCESS
| Anusha Guler |
|
| Team manager, transport and finance |
30 November
2007 |
Providing the Board with the opportunity to request any
changes to the capital works projects that will be included in the 2008/2009
annual plan.
Recommending that the Board consider the list of capital
works projects included in the 2008/2009 annual plan and advise of any requested
changes, with supporting reasons.
ACHILLES
POINT, ST HELIERS
Correspondence was received by a concerned citizen with
regard to the parking ban, alcohol and nudity in the area of Achilles Point and
the immediate surrounds, including Ladies Bay and the public reserve above
Achilles Point.
Recommending that attempts be made to work with the
Police to resolve these matters.
CHAIRMAN'S
REPORT
Providing the Chairperson with an opportunity to update
the Board on the projects and issues he has been involved with since the last
meeting.
Recommending that the report by the Chairperson dated 14
January 2008 be received and that the Board's submission to the council's
Remuneration Working Party and to the Remuneration authority be formally
endorsed. Furthermore, that officers consider replacing the footpaths and
resealing the carriageway in part of Dingle Road which leads to Dingle Dell.
BOARD
MEMBERS' REPORTS
Providing the Board members with an opportunity to update
the Board on the projects and issues they have been involved with since the last
meeting.
This is an information item
only and if Board members wish any action to be taken under this item, a written
report must be provided for inclusion on the agenda.
9.1. HELEN WALLACE
Attaching a report from the
Deputy Chair Board member Helen Wallace dated 16 January 2008 outlining issues
she has been involved in since the Board's last meeting.
Recommending that the report
be received.
9.2. KATE COOKE
Attaching a report from Board
member Mrs Kate Cooke dated 14 January 2008 outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report
be received.
9.3. DR ADRIANA GUNDER
Attaching a report from Board
member Dr Adriana Gunder dated 14 January 2008 outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report
be received, and that officers report back on various issues raised.
9.4. DAVID ROBERTON
Attaching a report from Board
member David Roberton dated 15 January 2008 outlining issues he has been
involved in since the Board's last meeting.
Recommending that the report
be received.
COUNCILLORS' REPORTS
Providing the Councillors the opportunity to update the
Board on the projects and issues they has been involved with since the last
meeting.
This is an information item only and if councillors wish
any action to be taken under this item, a written report must be provided for
inclusion on this agenda.
10.1. COUNCILLOR
MILLAR
Attaching for the Board's
information a report outlining issues Councillor Millar has been involved with
since the Board's last meeting.
Recommending that the report
be received.
10.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give
a verbal update outlining issues he has been involved with since the Board's
last meeting.
UPDATE ON
ISSUES
| L Manaia |
|
| Democracy advisor |
15 January
2008 |
Providing an update on issues that have arisen from
previous meetings and matters raised by Board members.
REPORTS
REQUESTED/PENDING
| L Manaia |
|
| Democracy advisor |
17 January
2008 |
Reporting on reports requested/pending as at January
2008.
Recommending that the report be received and updated as
appropriate.
COMMUNITY
BOARD ACHIEVEMENTS REGISTER
Providing the Board with an opportunity to submit items
arising from agenda reports, Boards' spokesperson reports and general board
activity for inclusion in an Achievements Register.
Recommending that the Board consider what, if any,
achievements from the meeting will be included in the Achievements Register.
