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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

EASTERN BAYS COMMUNITY BOARD

will be held as follows:

Lee Manaia
DEMOCRACY ADVISOR

Members:

1. APOLOGIES

   An apology has been received from Board member Helen Wallace.

2. CONFIRMATION OF MINUTES

   The minutes of the Eastern Bays Community Board meeting held on Wednesday, 23 January 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. UPDATE FROM POLICE - SENIOR SERGEANT GRAEME PALMER

   Senior Sergeant Graeme Palmer will be in attendance to address the Board. He is keen to develop a strong relationship and listen to any concerns the Board may have.

   Recommending that Senior Sergeant Graeme Palmer be thanked for his attendance.

   LOCAL EVENT FUNDING

6. ST HELIERS BAY VILLAGE ASSOCIATION

   Providing the Board with the opportunity to consider an application for Local Event Funding from the St Heliers Bay Village Association in the order of $3,740 to assist in the cost of holding the annual St Heliers Bay Festival on Saturday, 5 April 2008.

   GENERAL BUSINESS

7. DOG BYLAW SUBMISSION

   Lee Manaia
   Democracy advisor	14 February 2008

   Attaching a report that was considered by the City Development committee at its meeting held on 14 February 2008. Also attached is a statement of proposal relating to the dog policy and dog control bylaw, together with a copy of the dog control bylaw. The Local Government Act requires that Council follow the special consultative procedure in making, amending or revoking bylaws. It is expected that the submission period will be from 17 March through to 18 April and hearings will commence in mid-May. This matter is also referenced in the Chairman's report - please refer to the relevant attachments at item 9.

   Recommending that the Board appoint a working party to prepare the Board's submission to the dog control bylaw review.

8. ROYAL COMMISSION - REGIONAL GOVERNANCE

   L Manaia
   Democracy advisor	14 February 2008

   The terms or reference for the Royal Commission on Auckland Governance requires the commission to consult widely with the community. The commission has publicly stated that they are particularly interested in the public's view on how local government should be structured in Auckland, and the governance and representation arrangements needed to provide effective leadership and adequate representation for the various communities within the Auckland region.

   Auckland city council recently met with the Royal Commission informally and were advised that the commission will be releasing an information/discussion paper which will:

   • provide further details on the commission's submission process and timing
   • provide explanatory information on the commission's terms of reference
   • pose a series of questions around the terms of reference to assist people's thinking and ability to make relevant submissions.

   A public hearing process will be convened by the Commission in May/June 2008 across the Auckland region. The commission wants to ensure that the hearing's are informal and that people feel comfortable in providing information to the Commission. The Commission will determine who it wishes to hear from through the hearing process.

   This matter was also considered by the Eden/Albert and Maungakiekie Community Boards at their meetings held on 23 January 2008, where they both resolved to establish working parties to consider and/or prepare their submissions to the Royal Commission (extracts of the Boards resolutions are attached). The Chairman's report also makes mention of this item (refer item 9).

   Recommending that the Eastern Bays Community Board form a working party to prepare a submission to the Royal Commission on Auckland Governance, and to report back to the Board.

9. CHAIRMAN'S REPORT

   Providing the Chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

   Recommending that the report by the Chairperson dated 12 February 2008 be received, and that the Board:

   • confirm there be three Board spokespersons for trees, planning and bylaws
   • agree to host an event to seek community input into the District Plan review
   • send its compliments to the Small Local Improvements Projects (SLIPs) team on the positive proposals to increase the efficiency and effectiveness of the SLIPs process.

10. BOARD MEMBERS REPORTS

    Providing the Board members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if Board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    10.1. HELEN WALLACE

    Attaching a report from the Deputy Chair Board member Helen Wallace dated 16 January 2008 outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received and that council's Traffic safety engineers investigate the traffic issues raised by a resident in Taranaki Road, Kohimarama.

    10.2. KATE COOKE

    Attaching a report from Board member Mrs Kate Cooke dated 14 January 2008 outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    10.3. DAVID ROBERTON

    Attaching a report from Board member David Roberton dated 12 February 2008 outlining issues he has been involved in since the Board's last meeting.

    Recommending that the report be received and a copy of the recent article on Tamaki Estuary Pollution be sent to both the Auckland Regional Council and the Tamaki Community Board for comment and response.

11. COUNCILLORS' REPORTS

    Providing the councillors the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if Board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    11.1. COUNCILLOR MILLAR

    Attaching for the Board's information a report outlining issues Councillor Millar has been involved with since the Board's last meeting.

    Recommending that the report be received and that a formal opening of the St Johns Bush reserve be held with the mayor officiating (if available), with the Eastern Bays Community Board and Friends of St Johns Bush.

    11.2. COUNCILLOR ARMSTRONG

    Councillor Armstrong will give a verbal update outlining issues he has been involved with since the Board's last meeting.

12. UPDATE ON ISSUES

    L Manaia
    Democracy advisor	14 February 2008

    Providing an update on issues that have arisen from previous meetings and matters raised by Board members.

    Recommending that the report by the Democracy advisor be received, and any actions be taken as necessary.

13. REPORTS REQUESTED/PENDING

    L Manaia
    Democracy advisor	14 February 2008

    Reporting on reports requested/pending as at February 2008.

    Recommending that the report be received and updated as appropriate.

14. GROUP ACTIVITY REPORTS

    L Manaia
    Democracy advisor	14 February 2008

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the group activity reports for the month of January 2008 be received.

15. CORRESPONDENCE RECEIVED

    L Manaia
    Democracy advisor	14 February 2008

    Attaching correspondence received since the last meeting:

    1. Eastern Bays Hospice - 31 January 2008

16. COMMUNITY BOARD ACHIEVEMENTS REGISTER

    L Manaia
    Democracy advisor	14 February 2008

    Providing the Board with an opportunity to submit items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in an Achievements Register.

    Recommending that the Board consider what, if any, achievements from the meeting will be included in the Achievements Register.