Back to contents

AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

EASTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Eastern Bays Community Board meeting held on Wednesday, 19 March 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. NAMING OF A ROAD IN THE MT WELLINGTON QUARRY TO SAMUEL PLACE

   O Richards
   Data steward	10 March 2008

   Recommending the naming of a new public road in the Mt Wellington Quarry to "Samuel Place".

   Recommending that the Board approves the name "Samuel Place" for Road 29 in the Mt Wellington Quarry.

6. GLEN INNES WALKING & CYCLING IMPROVEMENTS

   C Covacich
   Transport planner	2 April 2008

   Reporting on the results of the public consultation on the Glen Innes walking and cycling study which was carried out in February-March 2008.

   Recommending that the Board endorse the preferred options for further investigation and design, including investigation of ways to address the issues that arose during public consultation.

7. CONSULTATION POLICY - COMMUNITY BOARD FEEDBACK

   T O'Connor
   Acting research and consultation manager	1 April 2008

   Attaching a report considered by the 19 March 2008 meeting of the Finance and Strategy Committee, together with a draft consultation policy designed to guide consultation for Council decision-making. The committee resolved that comment be sought from elected representatives. A community board workshop will be held on 14 April in order to provide additional information on the draft policy.

   Recommending that the Board provide feedback on the draft consultation policy to the Democracy advisor by Friday, 2 May 2008.

8. CLIFF ROAD PALISADE WALL AND STORMWATER IMPROVEMENT PROJECT

   N Griffith
   Project manager	7 April 2008

   Providing a summary of the consultation undertaken to date in relation to the Cliff Road palisade wall and stormwater improvement project. Also attaching a frequently asked question sheet.

   Recommending that the information be received.

9. 2008/2009 DRAFT ANNUAL PLAN

   L Manaia
   Democracy advisor	10 April 2008

   Council's draft annual plan will be available from Friday, 18 April. Submissions close at 5pm on Tuesday, 20 May 2008.

   Recommending that the Board form a working party to prepare its submission to Council's Draft 2008/2009 Annual Plan.

10. CHAIRMAN'S REPORT

    Providing the Chairman with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    Recommending that the report by the Chairman dated 7 April 2008 be received.

11. BOARD MEMBERS' REPORTS

    11.1. HELEN WALLACE

    Attaching a report from the Deputy Chair Board member Helen Wallace dated 9 April 2008 outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    11.2. KATE COOKE

    Attaching a report from Board member Mrs Kate Cooke dated 9 April 2008 outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    11.3. DR ADRIANA GUNDER

    Attaching a report from Board member Dr Adriana Gunder dated 8 April 2008 outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    11.4. DAVID ROBERTON

    Attaching a report from Board member David Roberton dated 6 April 2008 outlining issues he has been involved in since the Board's last meeting.

    Recommending that the report be received.

12. COUNCILLORS REPORTS

    12.1. COUNCILLOR MILLAR

    Attaching for the Board's information a report outlining issues Councillor Millar has been involved with since the Board's last meeting.

    Recommending that the report be received.

    12.2. COUNCILLOR ARMSTRONG

    Councillor Armstrong will give a verbal update outlining issues he has been involved with since the Board's last meeting.

13. REPORTS REQUESTED/PENDING/ISSUES

    L Manaia
    Democracy advisor	10 April 2008

    Reporting on reports requested/pending/issues as at April 2008.

    Recommending that the report be received and updated as appropriate.

14. GROUP ACTIVITY REPORTS

    L Manaia
    Democracy advisor	10 April 2008

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the group activity reports for the month of March 2008 be received.

15. COMMUNITY BOARD ACHIEVEMENTS REGISTER

    L Manaia
    Democracy advisor	10 April 2008

    Providing the Board with an opportunity to submit items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in an Achievements Register.

    Recommending that the Board consider what, if any, achievements from the meeting will be included in the Achievements Register.