APOLOGIES
At
the close of the agenda apologies had been received from Councillor Armstrong
for non-attendance, and Councillor Millar for lateness.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 16 April
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. SIMON PETERSON, SPORT AUCKLAND
Simon Peterson, Chief Executive Officer for Sport Auckland wishes to address the
Eastern Bays Community Board to provide an update on Sport Auckland and
programmes being run in the Eastern Bays area.
4.2. ORAKEI BASIN PROTECTION GROUP - CORALIE BECKHAM
Ms
Coralie Beckham wishes to address the Board with regards to the Waiatarua
Reserve and the management plan for the Orakei Basin creek.
4.3. MR A MINSON - KOHIMARAMA BEACH BOARDWALK
Mr
Minson wishes to address the Board with regards to the boardwalk at Kohimarama
beach, in particular the scope of the project.
4.4. DR CRAIG FRASER - ST IGNATIUS CHURCH
Dr
Craig Fraser, Pastoral Parish Council Chairman of the St Ignatius Catholic
Parish Church wishes to address the Board in support of his request for
discretionary funding towards the re-roofing of the St Ignatius Church and
community hall (see Item 5.1).
DISCRETIONARY FUNDING
ST IGNATIUS CATHOLIC CHURCH
Providing the Board with the opportunity to consider an application for
Discretionary Funding from the St Ignatius Catholic Church in the order of
$3,000 to assist in the cost of re-roofing the church and the community hall.
AUCKLAND REGIONAL COUNCIL CONSULTATION - DRAFT AUCKLAND REGIONAL PARKING STRATEGY
| L Manaia |
|
| Democracy advisor |
14 May 2008 |
Providing a copy of the Auckland Regional Council's consultation package for the
draft Auckland Regional Parking Strategy and advising that submissions must be
received no later that Friday, 4 July 2008.
Recommending that the Board form a working party to prepare a submission to the
Auckland Regional Council on its draft Auckland Regional Parking Strategy by the
specified date, if it desires.
223 KOHIMARAMA RD AND 7 JOHN RYMER PLACE, KOHIMARAMA - PROPOSED PLAN MODIFICATION 219 - PRIVATE PLAN CHANCE
| L Manaia |
|
| Democracy advisor |
14 May 2008 |
Providing a copy of proposed plan modification 219 at 223 Kohimarama Rd and 7
John Rymer Place, and a copy of the public notice that appeared in the City
Scene on Sunday, 4 May 2008.
Recommending that the Board form a working party to prepare a submission to the
Auckland City Council on proposed plan modification 219.
ABBOTTS WAY STORMWATER UPGRADE
| G Ockleston |
|
| Manager water and landfill operations |
29 April 2008 |
Providing information on a major stormwater upgrade occurring in Abbotts Way,
Remuera which is commencing in May and expected to continue through to December
2008, reducing flood risk in the Ellerslie - Waiatarua stormwater catchment.
Recommending that the report be received.
FOOTPATHS ON KEPA ROAD
| R Megaw |
|
| Assets engineer, transport, safety assets and
operations |
1 May 2008 |
This
matter was raised at the Eastern Bays Community Board meeting on 23 January
2008, and now advising that planning is currently underway to complete the
missing section of footpath on the southern side of Kepa Road, programmed to
take place in 2008/2009, once resource consent has been obtained.
Recommending that the report of the Assets engineer be received.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROJECT UPDATE
| D Bardsley |
|
| SLIPS co-ordinator |
9 May 2008 |
Providing a spreadsheet with all current SLIPs projects and their status as at 6
May 2008.
That
the memorandum of the SLIPs co-ordinator dated 8 May 2008 be received.
EASTERN BAYS COMMUNITY BOARD SUBMISSIONS TO BYLAWS
| L Manaia |
|
| Democracy advisor |
15 May 2008 |
Attaching a copy of the
Eastern Bays Community Board submissions to the Dog Control Bylaw, which closed
on 2 May, and the Environmental Protection and the Stormwater Management bylaws,
which closed on 16 May 2008.
Recommending that the
submissions be received.
PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES
| L Manaia |
|
| Democracy advisor |
15 May 2008 |
Attaching a report considered by the Arts, Culture and Recreation Committee at
its 9 April 2008 meeting, reporting on the council resolution from the 12
February 2008 Annual Plan Direction Setting meeting requesting further
consideration of a proposal to extend the scale of street cleaning orderly
services. Furthermore, attaching the resolutions passed by the Arts, Culture
and Recreation Committee.
Recommending that the resolutions of the Arts, Culture and Recreation Committee
meeting dated 9 April 2008 and the report from the Manager, street amenity
services, dated 28 March 2008, be noted.
EVENTS IN EASTERN BAYS
| G Gilmour |
|
| Manager event and film operations |
14 May 2008 |
Providing the Board with a list of events that will be declined the use of
Tamaki Drive (road) for 2009, along with a list of events that will proceed.
Recommending that the information of the Event and Film Operations manager,
dated 14 May 2008 be received.
SEMINAR DATES FOR COMMUNITY BOARD LOCAL FUNDING
| L Manaia |
|
| Democracy advisor |
15 May 2008 |
Applications for Community Board Local Funding (CBLF) will open on 9 June, and
applications must be received by 11 July 2008. There will be a number of free
information sessions for public to attend, a programme of which is attached.
Furthermore, community boards will meet to discuss applications in August and
will allocate in September.
Recommending that this information be received.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the report by the Chairman dated 12 May 2008 be received, and
the Board's submission on the Royal Commission on Auckland Governance be
formally endorsed.
BOARD MEMBERS' REPORTS
16.1. HELEN WALLACE
Attaching a report from the Deputy Chair Board member Helen Wallace dated 13 May
2008 outlining issues she has been involved in since the Board's last meeting.
Recommending that officers describe the way in which a road closure request is
costed, processed and assessed for its accuracy; that if necessary, budget be
allocated to fund the clean up and maintenance of the Glen Oaks gully; and that
officers advise the Board why it was not informed about the imminent
construction of the Churchill Park carpark and the subsequent advice to
residents.
16.2. KATE COOKE
Attaching a report from Board member Mrs Kate Cooke dated 13 May 2008 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
16.3. DR ADRIANA GUNDER
Attaching a report from Board member Dr Adriana Gunder dated 13 May 2008
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
16.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 13 May 2008 outlining
issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLORS REPORTS
17.1. COUNCILLOR MILLAR
Attaching for the Board's information a report
outlining issues Councillor Millar has been involved with since the Board's last
meeting.
Recommending that the
report be received.
REPORTS REQUESTED/PENDING/ISSUES
| L Manaia |
|
| Democracy advisor |
15 May 2008 |
Reporting on reports requested/pending/issues as at May 2008.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
15 May 2008 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the month of April 2008 be
received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
15 May 2008 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
Attaching correspondence received since the last meeting:
-
St Heliers Bay Village Association Inc. - 11 April 2008
