APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 21 May
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. MS WILSON AND MS MURPHY - ST IGNATIUS PRIMARY SCHOOL FUNDING
Ms
Anne Wilson and Ms Hillary Murphy, representing the St Ignatius Primary School,
wish to address the Board regarding their application for discretionary funding,
item 5.1 on this agenda.
4.2. MS G MAJOR - ST HELIERS BAY PONY CLUB
Ms
Giselle Major, representing the St Heliers Bay Pony Club, wish to address the
Board regarding their application for discretionary funding, item 5.2 on this
agenda.
4.3. MS M YEE - FLOODING IN RARANGI RD & CLARENDON RD
Ms
Melva Yee wishes to address the Board regarding flooding issues occurring at
properties in and around Rarangi Road and Clarendon Road, St Heliers.
4.4. MRS F BLAKE - FLOODING IN RARANGI RD & CLARENDON RD
Mrs
Fiona Blake wishes to address the Board regarding flooding issues occurring at
properties in and around Rarangi Road and Clarendon Road, St Heliers. Mrs Blake
is concerned that a letter she received from the Manager, Water and landfill
operations didn't address the issues raised.
4.5. MS J RENWICK - SELWYN COMMUNITY ARTS THEATRE (SCATS)
Ms
June Renwick and Ms Margaret Stewart representing the Selwyn Community Arts
Theatre, wish to address the Board regarding their application for discretionary
funding, item 5.4 on this agenda.
4.6. GLENDOWIE BOWLING CLUBS (INC)
Mrs
Twiname and Ms D Ley representing the Glendowie Bowling Clubs (Inc) wish to
address the Board regarding the application for discretionary funding, item 5.3
on this agenda.
DISCRETIONARY FUNDING
5.1. ST IGNATIUS PRIMARY SCHOOL
Providing the Board with the opportunity to consider an application for
Discretionary Funding from the St Ignatius Primary School in the order of
$716.45 to assist in upgrading the school netball posts and safety pads.
5.2. ST HELIERS BAY PONY CLUB
Providing the Board with the opportunity to consider an application for
Discretionary Funding from the St Heliers Bay Pony Club in the order of $2,000
to assist in building the cavalettes for the children to learn to jump.
5.3. GLENDOWIE BOWLING CLUB (INC)
Providing the Board with the opportunity to consider an application for
Discretionary Funding from the Glendowie Bowling Club (Inc) in the order of
$1,089 to enable the club to purchase a new multi function oven.
5.4. SELWYN COMMUNITY ARTS THEATRE (SCAT)
Providing the Board with the opportunity to consider an application for
Discretionary Funding from the Selwyn Community Arts Theatre in the order of
$1,000 to assist in the production of the musical "The Boy Friend" to be held
during July 2008.
5.5. AUCKLAND EAST ARTS COUNCIL (INC)
Providing the Board with the opportunity to consider an application for
Discretionary Funding from the Auckland East Arts Council (Inc) in the order of
$500 to assist in the funding of holding a workshop in Mission Bay in August
2008, for young folk to develop their artistic skills.
5.6. PAQUENOS LATINOS
Providing the Board with the opportunity to consider an application for
Discretionary Funding from the Paquenos Latinos group in the order of $500 to
assist in the funding towards toys, supplies and stationery for their group.
FIREWORKS BAN RECOMMENDATION
| D Barker |
|
| Parks adviser (community) |
28 April 2008 |
Summarising the issues and
costs relating to implementation of the fireworks ban and raising factors to be
considered should a ban be recommended for 2008.
Recommending to the Ngati
Whatua O Orakei Reserves Board and the City Development Committee that a
fireworks ban be imposed for 3 November to 6 November 2008, 2009 and 2010 within
the following areas:
- Watene Reserve
- Orakei Domain
- Whenua Rangatira (including Okahu
Bay)
- Okahu Landing and Tamaki Drive,
from Mechanics Bay to Achilles Point
- Michael Joseph Savage Memorial
Gardens
- Selwyn Domain (Mission Bay)
- Kohimarama Beach Reserve
- Vellenoweth Green
- St Heliers Bay Beach Reserve
- Ladies Bay Beach
- Achilles Point Reserve
- Glover Park
- Madills Farm
- Tahuna Torea Nature Reserve
SLIPS PROJECT PROPOSALS 2008/2009
| K Yates |
|
| SLIPs Portfolio leader |
9 June 2008 |
Providing a spreadsheet
with all current small local improvement project (SLIPS) proposals for
consideration by the Board.
Recommending that the memorandum by the SLIPs portfolio leader, dated 9 June
2008 be received, and that the Board recommend which new projects from stage 1
be vetted by council officers to proceed to stage 2 scoping.
ESTABLISHMENT BOARD OF TRUSTEES FOR THE MT WELLINGTON QUARRY SCHOOL
| L Manaia |
|
| Democracy advisor |
13 June 2008 |
The Board have been invited
to consider and nominate people willing to be appointed by the Minister of
Education to the establishment board for the proposed primary school at the Mt
Wellington Quarry in the Stonefields development.
Recommending that the Board make a nomination and advise the Minister of
Education by the end of July 2008.
PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES
| L Manaia |
|
| Democracy advisor |
13 June 2008 |
Attaching for the Board's
information a report considered by the Arts, Culture and Recreation Committee at
its 11 June 2008 meeting, regarding the final list of town centres to receive
the enhanced street cleaning orderly services. Furthermore, attaching the
resolutions passed by the Arts, Culture and Recreation Committee.
Recommending that the resolutions of the Arts, Culture and Recreation Committee
meeting dated 11 June 2008 and the report from the Manager, street amenity
services, dated 27 May 2008, be noted.
EASTERN BAYS COMMUNITY BOARD ANNUAL PLAN SUBMISSION
| L Manaia |
|
| Democracy advisor |
13 June 2008 |
Providing a copy of the Board's submission put forward to the Auckland City
Council's draft Annual Plan 2008/2009.
Recommending that the Board's submission be endorsed.
EASTERN BAYS COMMUNITY BOARD SUBMISSION TO PROPOSED PLAN MODIFICATION 219 - PRIVATE PLAN CHANGE - 223 KOHIMARAMA RD AND 7 JOHN RYMER PLACE
| L Manaia |
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| Democracy advisor |
13 June 2008 |
Providing a copy of the Board's submission to the Auckland City Council District
Plan: Isthmus Section (Operative 1999) Propose Plan Modification 219 - private
plan change.
Recommending that the Board's submission be endorsed.
EASTERN BAYS COMMUNITY BOARD SUBMISSIONS TO BYLAWS
| L Manaia |
|
| Democracy advisor |
13 June 2008 |
Attaching a copy of the
Eastern Bays Community Board submissions to the Water Supply, Wharves, and
Public Domain-related Bylaw reviews, which closed on 4 June 2008.
Recommending that the
submissions be endorsed.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the report by the Chairman dated 9 June 2008 be received, and
that officers be asked to renovate the bench seats currently in storage at
Madills Farm, and relocate them in suitable reserves in the Eastern Bays ward.
BOARD MEMBERS' REPORTS
14.1. HELEN WALLACE
Attaching a report from the Deputy Chair Board member Helen Wallace dated 10
June 2008 outlining issues she has been involved in since the Board's last
meeting.
Recommending that the report be received.
14.2. KATE COOKE
Attaching a report from Board member Mrs Kate Cooke dated 11 June 2008 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
14.3. DR ADRIANA GUNDER
Attaching a report from Board member Dr Adriana Gunder dated 11 June 2008
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
14.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 9 June 2008 outlining
issues he has been involved in since the Board's last meeting.
Recommending that the report be received, that the Bylaws submissions be
endorsed by the Board, and a letter be sent to the St Heliers Kiwanis Club
congratulating them on their 40th anniversary.
COUNCILLORS REPORTS
15.1. COUNCILLOR MILLAR
Attaching for the Board's information a report
outlining issues Councillor Millar has been involved with since the Board's last
meeting.
Recommending that the report be received.
15.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update outlining issues he has been
involved with since the Board's last meeting.
REPORTS REQUESTED/PENDING/ISSUES
| L Manaia |
|
| Democracy advisor |
12 June 2008 |
Reporting on reports requested/pending/issues as at June 2008.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
12 June 2008 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the month of May 2008 be
received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
12 June 2008 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
