APOLOGIES
An
apology has been received from Board member Helen Wallace.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 18 June
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The following requests have
been received to address the meeting:
4.1. ORAKEI PENINSULA - COUNCILLOR AARON BHATNAGAR
Councillor Bhatnagar wishes
to address the Board regarding the redevelopment of Orakei Peninsula, in
particular the traffic impacts and effects on view/aesthetics on many Orakei
residents.
4.2. MR MAURICE TWOMEY - ST HELIERS/GLENDOWIE RESIDENTS' ASSOCIATION
Mr Twomey, representing the
St Heliers/Glendowie Residents' Association, wishes to address the Board in
relation to their organisations' application for discretionary funding, item 5.1
on this agenda.
DISCRETIONARY FUNDING
5.1. ST HELIERS/GLENDOWIE RESIDENTS' ASSOCIATION (INC)
Providing the Board with
the opportunity to consider an application for discretionary funding from the St
Heliers/Glendowie Residents' Association (Inc) in the order of $1,000 to assist
in the funding of advertising, running an Annual general meeting, preparing and
distributing newsletters and other activities.
5.2. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC)
Providing the Board with
the opportunity to consider an application for discretionary funding from the
Eastern Suburbs Association Football Club in the order of $750.00 for funding to
assist the Under 19 team to travel to a national tournament in Napier in October
2008.
5.3. THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION - AUCKLAND BRANCH
Providing the Board with
the opportunity to consider an application for discretionary funding from the
Royal New Zealand Air Force Association Auckland Branch in the order of $300 to
assist in the funding of holding an Air Force Commemoration Day (formerly Battle
of Britain) parade at the Auckland Memorial Museum during September 2008.
ALLOCATION OF REMAINING DISCRETIONARY FUND MONEY
| L Manaia |
|
| Democracy advisor |
10 July 2008 |
At its meeting of 18 June
2008 the Eastern Bays Community Board delegated authority to the Chairman and
Board member Kate Cooke to allocate the remaining discretionary grant funds.
Five applications were received and the remaining funds were allocated as set
out in the attached memo by the Democracy advisor dated 27 June 2008.
Recommending that the discretionary funding decisions contained in the report by
the Democracy advisor be noted.
CHURCHILL PARK DEVELOPMENT
| D Barker |
|
| Parks adviser (community) |
4 July 2008 |
Outlining the proposed development of Churchill Park, seeking the Board's
endorsement of the staged programme of works set out in the Churchill Park
Development Recommendation Report - Revision C.
Recommending that the Board recommends to the Arts, Culture and Recreation
Committee that the Churchill Park Development Recommendation Report (revision C)
be approved for detailed design and implementation. Furthermore, that the Board
endorse the provision of an additional $1.27 million for the Churchill Park
Development project and that this be put forward as part of the Long-term
council community plan review.
SMALL LOCAL IMPROVIVEMENT PROJECT (SLIPS) PROJECT PROPOSALS
| K Yates |
|
| SLIPs Portfolio leader |
7 July 2008 |
Providing a spreadsheet with all current small local improvement project (SLIPS)
proposals for consideration by the Board.
Recommending that the memorandum by the SLIPs portfolio leader, dated 7 July
2008 be received, and that the Board confirm which new projects from stage 1 be
vetted by council officers to proceed to stage 2 scoping, that scoping budgets
be allocated to the projects on the stage 2 scoping list, and allocate a
spokesperson to all approved proposals from stages 1 and 2 projects.
Furthermore, that the Board delete any projects that it does not intend to take
forward.
ELECTION HOARDING SITES AND COMPLIANCE MONITORING PROCESS
| C Watson |
|
| Group manager democracy services |
4 July 2008 |
Requesting
that community boards confirm the attached sites for election hoardings in their
areas as the general election will be held later this year.
Recommending that the Eastern Bays Community Board revoke previously approved
election hoarding sites and confirm the following sites:
- South side of Kepa Road, opposite Nehu St to Orakei Rd
- Glendowie Park, Riddell Road, between St Andrews Home and Roberta Avenue
- Road Reserve, corner of Reihana Street
- Ngahue Drive (formerly College Road)
TRAFINZ CONFERENCE
| L Manaia |
|
| Democracy advisor |
10 July 2008 |
Advising that the annual Trafinz Conference is scheduled to be held in
Christchurch from 7-10 September 2008. The theme of this year's conference is
"Celebrating the past, gearing up for the future". Attached is a copy of the
programme.
Recommending that the Board consider whether it wishes to send a member or
members to this conference, noting that the costs associated will come from the
Board's discretionary funding.
SCHEDULING OF TREES IN THE EDEN/ALBERT WARD
| L Manaia |
|
| Democracy advisor |
10 July 2008 |
The
Eden/Albert Community Board at its meeting held on 25 June 2008 considered a
Notice of motion - Scheduling of trees in the Eden/Albert Ward, and resolved as
follows:
- That the map of scheduled trees in the
Eden/Albert ward as at 17 June 2008 be received.
- That community board members send suggestions
through to the Heritage Section of City Planning on any additional trees that
could be suitable for scheduling in the isthmus district plan review.
- That the above resolutions be forwarded to all
community boards for their information.
The
resolutions are placed on the agenda for the Board's information. In
particular, attention is drawn to resolution B and whether the Eastern Bays
Community Board wish to take similar action.
CLIFF ROAD, ST HELIERS - RETAINING WALL STAGE 2
| L Manaia |
|
| Democracy advisor |
10 July 2008 |
This
item was considered by the Transport Committee meeting on 12 June 2008, where it
was resolved:
- That the Transport Committee endorses the use
of the emergency provisions under the Resource Management Act and the Public
Works Act, enabling remedial measures to proceed.
- That the General Manager Transport be
delegated the authority to procure the resources necessary to enable these
emergency works to be undertaken.
- That it be recommended to Council that an
approval be given for emergency ground stability works to proceed at Cliff Road
up to a value of $4M. A report with funding options will be provided to the
August meeting of the Transport Committee.
Resolution C. was considered by Council at its meeting held on 26 June 2008,
where it was resolved:
That council approves the emergency ground stability works to proceed at Cliff
Road, St Heliers up to a value of $4.0 million. A report with funding options
will be provided to the August meeting of the Transport Committee.
Recommending that the Board note the resolutions of the Transport Committee and
Council.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to
update the Board on the projects and issues he has been involved with since the
last meeting.
Recommending that the report by the Chairman dated
7 July 2008 be received.
BOARD MEMBERS' REPORTS
14.1. KATE COOKE
Attaching a report from Board member Mrs Kate Cooke dated 9 July 2008 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
14.2. DR ADRIANA GUNDER
Attaching a report from Board member Dr Adriana Gunder dated 6 July 2008
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
14.3. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 7 July 2008 outlining
issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLORS REPORTS
15.1. COUNCILLOR MILLAR
A report outlining issues Councillor Millar has
been involved with since the Board's last meeting will be tabled at the meeting.
15.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update outlining issues he has been
involved with since the Board's last meeting.
REPORTS REQUESTED/PENDING/ISSUES
| L Manaia |
|
| Democracy advisor |
10 July 2008 |
Reporting on reports requested/pending/issues as at July 2008.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
10 July 2008 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the month of June 2008 be
received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
10 July 2008 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
Attaching correspondence sent/received since the last meeting:
- Selwyn Community Education - 30 June 2008
- Glen Innes Christian Community Cooks - 8 July 2008
- St Heliers Catholic Parish - 4 July 2008
- Mr Graham Mathieson, St Heliers Kiwanis Club -
9 July 2008
Recommending that the correspondence be received.
