APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 16 July
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. MR ROSS DUDER - MAINTENANCE AND IMPROVEMENT OF MISSION BAY FORESHORE
Mr
Duder wishes to address the Board regarding concerns and suggestions for the
upgrade and maintenance of the Mission Bay foreshore. Attached are some
photographs taken at Mission Bay, highlighting some of Mr Duder's concerns.
4.2. MR AVAN POLO - CITY NIPPERS
Mr
Avan Polo, Business Development Manager of Surf Life Saving NZ wishes to address
the Board with regard to discussing dates to hold the City Nippers meetings at
St Heliers Beach during the summer of 2008/2009. He will also give details of
the events held during the last summer season and provide some photographs.
4.3. TONY GALLAGHER - EASTERN SUBURBS AFC
Mr
Tony Gallagher, Senior Chairman of the Under 19 team football team will address
the Board in support of their application for discretionary funds to assist is
sending the Under 19 team to travel to a national tournament being held in
Napier during October 2008 (also see item 5.1 on this agenda).
At
its meeting of 16 July 2008, the Board deferred the discretionary grant
application and requested that a representative attend this meeting.
4.4. MR JOHN HALLY - GLENDOWIE TENNIS CLUB (INC)
Mr
Hally wishes to address the Board in support of a discretionary funding
application to remove a tree deemed to be dangerous on the northern boundary
fence line at the Glendowie Tennis Club (see item 5.2 on this agenda).
DISCRETIONARY FUNDING
5.1. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC)
Providing the Board with the opportunity to consider an application for
discretionary funding from the Eastern Suburbs Association Football Club in the
order of $750.00 for funding to assist the Under 19 team to travel to a national
tournament in Napier in October 2008.
This
item was considered by the Board at its July meeting but was deferred as the
Board requested a representative from the Eastern Suburbs AFC be in attendance
to assist with any questions the Board may have.
5.2. GLENDOWIE TENNIS CLUB (INC)
Providing the Board with the opportunity to consider an application for
discretionary funding from the Glendowie Tennis Club in the order of $1,370
(plus GST) towards the cost of removing a dangerous tree from its northern
boundary fence line adjacent to Churchill Park.
5.3. CAROLS BY CANDLELIGHT
Providing the Board with the opportunity to consider an application for
discretionary funding from the St Heliers - Carols by Candlelight organisation
in the order of $1,800 towards the cost of the annual Carols by Candlelight
event to be held during December 2008.
AUCKLAND CITY PARKING
| Lee Manaia |
|
| Democracy advisor |
14 August 2008 |
The
Delivery planning manager, On-street parking will give a presentation to the
Board about the Parking group's role in Auckland City.
GRANT OF OLD/NEW LEASE, THE SCOUT ASSOCIATION OF NEW ZEALAND - ST CHAD'S SCOUT GROUP
| K O'Neill |
|
| Lease co-ordinator |
25 July 2008 |
Outlining the application of a new lease applied for by St Chad's Scout Group at
Rutherford Reserve, Meadowbank.
Recommending to the Arts, Culture and Recreation Committee that a new lease be
granted to The Scout Association of NZ - St Chad's Scout Group on a 5 year term,
commencing 1 May 2008, with two rights of renewal, at a rent of $250.00 plus GST
per annum.
SLIPS (SMALL LOCAL IMPROVEMENT PROJECTS) PROGRAMME UPDATE
| Helen Alcock |
|
| SLIPs manager |
12 August 2008 |
Providing an update on all Eastern Bays Community Board small local improvement
projects (SLIPs).
Recommending that the memorandum from the SLIPs manager dated 12 August 2008, be
received.
SLIPS (SMALL LOCAL IMPROVEMENT PROJECTS) PROPOSALS AUGUST 2008
| K Yates |
|
| SLIPs portfolio leader |
6 August 2008 |
Providing a spreadsheet and proposal forms for current SLIPs proposals for
consideration.
Recommending that the Board chose which new proposals from stage 1 should
proceed for vetting to stage 2 scoping and allocate a spokesperson to all those
proposals; delegate authority to the spokesperson to provide guidance and advice
to the SLIPs team; consider stage 3 proposals for funding allocation; delete any
proposals that the Board does not intend to take forward.
ST JOHNS BUSH, SLIPS (SMALL LOCAL IMPROVEMENT PROJECTS) UPDATE
| H Alcock |
|
| SLIPs manager |
12 August 2008 |
Providing an update of the project status for St Johns Bush.
Recommending that the final wording of the sign be considered by the project
spokesperson and Ngati Whatua; that the SLIPs team scope the number, placement
and text of educational plan labels, also to be reviewed by the spokesperson, Cr
Toni Millar. Furthermore, that the Board consider the details of an opening
ceremony.
SERVICE LEVELS FEEDBACK RE DRAFT ASSET MANAGEMENT PLANS
| L Manaia |
|
| Democracy advisor |
15 August 2008 |
Providing the opportunity
for community boards to provide feedback to the council's levels of service
provided. Auckland City Council currently has 13 asset management plans that
are reported through to the following committees:
| Finance & Strategy Committee: |
ITC, The Edge, Marina, Property |
| Arts Culture & Recreation Committee: |
Leisure facilities, Open Spaces |
| Transport Committee: |
Transport
|
| Community Services Committee: |
Community facilities, Libraries |
| City Development
Committee: |
Stormwater, closed landfills |
| Art Gallery: |
Art Gallery
|
| Zoo Board: |
Zoo |
Committees will be
approving the draft asset management plans at their September meetings for
inclusion in the Long Term Council Community Plan meeting on 7 October 2008.
Community Boards are requested to make recommendations to Committees before
Tuesday 2 September.
Copies of reports to the
above committees were circulated separately to board members and are available
on Council's website. Due to the volume of various Draft Asset Management
plans, copies can be viewed on Level 14, Auckland City Council Building, 1 Grey
Avenue.
Recommending that community
boards consider providing feedback to Committees on their draft asset management
plans by 2 September 2008.
ELECTION HOARDING SITES
| C Turnbull |
|
| Project manager, Regulatory services |
15 August 2008 |
The Eastern Bays Community
Board considered the election hoarding site matter at its meeting at 16 July and
nominated further sites for officers' consideration. Officers have subsequently
assessed the nominated sites for safety and compliance. The results of the
officers' assessment of sites are attached which detail the final election
hoarding sites for the respective community boards.
Recommending that the Board
receive the information regarding election hoarding sites, noting that
candidates for the 2008 national elections will be notified of the approved
sites and the rules regarding sign size and placement, and that officers will
monitor compliance.
CLIFF ROAD, ST HELIERS - RETAINING WALL STAGE 2
| L Manaia |
|
| Democracy advisor |
14 August 2008 |
At its meeting of 7 August
2008 the Transport Committee resolved as follows:
- That the report from the Construction Project management on Cliff
Road, St Heliers - Stage 2 Retaining wall, dated 30 July , be received.
- That the Transport Committee endorses Option
C - Palisade Retaining Wall as the option for the stabilisation work on Cliff
Road Stage 2.
Recommending that the Board
note the decision of the Transport Committee meeting of 7 August 2008.
PROPOSED ROAD STOPPING - COLLEGE ROAD, MT WELLINGTON
| L Manaia |
|
| Democracy advisor |
14 August 2008 |
At its meeting of 7 August
2008 the Transport Committee resolved as follows:
That pursuant to the
provisions of Section 116 of the Public Works Act 1981 council commences the
stopping of the area of College Road, Mt Wellington shown as Section 1 on Survey
Office Plan 405967 and transfer and amalgamate this with Lot 81 Deposited Plan
386191 owned by Landco Mt Wellington Limited in accordance with the Land
Exchange Agreement dated 26 July 2006.
Recommending that the Board note the decision of the Transport Committee meeting
of 7 August 2008.
TAMAKI INNOVATION PRECINCT PLAN UPDATE
| L Manaia |
|
| Democracy advisor |
14 August 2008 |
At its meeting of 10 July
2008 the City Development Committee resolved as follows:
- That the update on the development of a business precinct plan for
Tamaki be received.
- That it be noted that it is proposed that Tamaki could transition
over time to a higher value business location for manufacturing, high tech and
supporting business activities and become an 'innovation precinct' linked to the
research capabilities of the University of Auckland's Tamaki campus and the
proposed Auckland Innovation Park.
- That it be noted that a catalyst for change is required in the Tamaki
business area and therefore the development of the Tamaki Innovation Precinct is
dependent on the establishment of the Auckland Innovation Park or other
significant catalyst development.
- That the report entitled Tamaki Innovation
Precinct Plan Update be forwarded to the Tamaki and Eastern Bays Community
Boards for their information.
Recommending that the information be received.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to
update the Board on the projects and issues he has been involved with since the
last meeting.
Recommending that the report by the Chairman dated
13 August 2008 be received.
BOARD MEMBERS' REPORTS
17.1. HELEN WALLACE
Attaching a report from
Deputy Chair Helen Wallace dated 11 August 2008 outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report be received.
17.2. KATE COOKE
Attaching a report from
Board member Mrs Kate Cooke dated 13 August 2008 outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report be received.
17.3. DR ADRIANA GUNDER
Attaching a report from
Board member Dr Adriana Gunder dated 13 August 2008 outlining issues she has
been involved in since the Board's last meeting.
Recommending that the report be received, and that council officers attend to
the queries raised.
17.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 12 August 2008
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLORS REPORTS
18.1. COUNCILLOR MILLAR
Attaching for the Board's information a report
outlining issues Councillor Millar has been involved with since the Board's last
meeting.
Recommending that the report be received.
18.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update outlining issues he has been
involved with since the Board's last meeting.
REPORTS REQUESTED/PENDING/ISSUES
| L Manaia |
|
| Democracy advisor |
14 August 2008 |
Reporting on reports requested/pending/issues as at August 2008.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
14 August 2008 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the month of July 2008 be
received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
10 July 2008 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
Attaching correspondence
sent/received since the last meeting:
- Auckland City Council - 31 July 2008
- Mission Bay-Kohimarama Residents Association
Inc - 29 July 2008
- St Heliers/Glendowie Residents' Association
(Inc)
- St Heliers/Glendowie Residents' Association
(Inc) - August 2008
- Orakei School - 23 July 2008
Recommending that the correspondence be received.
GLEN INNES WALKING AND CYCLING IMPROVEMENTS
| C Covacich |
|
| Senior transport planner |
5 August 2008 |
Providing a summary of responses on consultation. undertaken since April 2008 on
the proposed walking and cycling improvements in Glen Innes.
Recommending that the Board receive this information.
