APOLOGIES
An
apology has been received from Councillor Millar for early departure.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 20 August
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. SENIOR SERGEANT GRAEME PORTER AND SERGEANT TIM LOCKWOOD - NZ POLICE
Senior Sergeant Graeme Porter and Sergeant Tim Lockwood will update the Board on
issues and trends in the Eastern Bays ward.
4.2. MR IAN JOSEPH - PARKING IN PEMBROKE CRESCENT, GLENDOWIE
Mr &
Mrs Joseph wish to address the Board with regard to parking issues in Pembroke
Crescent, Glendowie. Attached is a letter containing background information and
some photographs taken supporting his concerns.
4.3. LORNA STANSFIELD - CROSSINGS IN MISSION BAY / KOHIMARAMA
Mrs
Lorna Stansfield wishes to address the Board with regard to traffic issues and
pedestrian crossings in Mission Bay and Kohimarama.
4.4. MRS JILL COULAM - TAMAKI DRIVE PEDESTRIAN CROSSINGS NEAR SAGE ROAD AND AVERILL AVENUE
Mrs
Jill Coulam wishes to address the Board with regard to pedestrian crossings on
Tamaki Drive near Sage Road and Averill Avenue.
4.5. MISSION BAY-KOHIMARAMA RESIDENTS ASSOCIATION INC.
Mr
Ron Hamilton from the Mission Bay-Kohimarama Residents Association wishes to
address the Board with regard to a number of road safety issues in the area,
namely badly sited pedestrian crossings, Melanesia Road and Long Drive (obscured
vision) and Mission Bay domain parking.
DISCRETIONAY FUNDING APPLICATIONS
ST HELIERS TENNIS CLUB
Providing the Board with the opportunity to consider an application for
discretionary funding from the St Heliers Tennis Club in the order of $2,000
towards the cost of additional lighting to courts 1, 2 and 3.
GENERAL BUSINESS
AUCKLAND CITY PARKING
| Lee Manaia |
|
| Democracy advisor |
11 September 2008 |
The
Delivery planning manager, On-street parking will give a presentation to the
Board about the Parking group's role in Auckland City.
This
item was deferred from the August meeting to this meeting as the Delivery
planning manager was unable to attend.
DOG ACCESS TO BEACHES
| C Craig |
|
| Senior planner, Citywide strategy |
4 September 2008 |
During the dog bylaw hearings held in May/June 2008, it was suggested in
submissions that the council should adopt more liberal provisions for dog access
to beaches, especially in summer. The Hearings panel are seeking community
boards input. The existing provisions for beach access are attached for
consideration.
Recommending that the board
make a recommendation to the Dog Policy and Dog Control Bylaw hearings panel by
30 September 2008 as to whether:
- there are any beaches within the area that should be available at
some time during the day during the summer period for off-leash exercise
- there should be a specific dog beach/es on the Isthmus available for
dogs all the time
- there are any other issues the board may have
concerning dogs on beaches.
COMMUNITY BOARD LOCAL FUNDING, 2008
| B Massey |
|
| Programme adviser - funding |
1 September 2008 |
Presenting applications submitted to this year's Community Board Local Funding
round, together with a list of recommended allocations following assessment by
officers and discussion with the Board's grants spokespersons.
Recommending that the Board consider the recommendations and allocate funding
from the allocated Community Board Local Fund totalling $25,000.
2009 COMMUNITY BOARDS' CONFERENCE
| Lee Manaia |
|
| Democracy advisor |
11 September 2008 |
The
next New Zealand Community Boards' conference is scheduled to be held in
Christchurch, from 19 - 21 March 2009.
Recommending that the Board consider whether it wishes to nominate a member or
members to attend the NZ Community Boards conference, noting that the costs
associated will come from the Board's discretionary fund account.
COLIN KAY MEMORIAL
| L Manaia |
|
| Democracy advisor |
11 September 2008 |
His
Worship the Mayor is seeking the Board's support for a memorial to the former
Mayor, Colin Kay. The proposed memorial is a plaque marking the end-point of
the Round the Bays run, to be placed on Vellenoweth Green, St Heliers. The
following is the approved inscription:
"This marks the finish Line of the Round The Bays Fun Run, in memory of Colin
Kay C.B.E. - Mayor of Auckland City 1980-1983, and founder of Round The Bays in
1972."
Recommending that the Board give its support to the proposed memorial to Colin
Kay, former Mayor of Auckland City.
ARTS, CULTURE AND RECREATION COMMITTEE RESOLUTIONS - CHURCHILL PARK DEVELOPMENT
| L Manaia |
|
| Democracy advisor |
11 September 2008 |
At
its meeting of 13 August 2008, the Arts, Culture and Recreation Committee
resolved as follows:
- That the report of the Parks Adviser -
Community, dated 4 July 2008, and the resolutions of the Eastern Bays Community
Board, dated 16 July 2008, be received.
- That the Chairman, Eastern Bays Community
Board, be thanked for his presentation to the Arts, Culture and Recreation
Committee regarding the Churchill Park Development.
- That the Churchill Park Development
Recommendation Report (Revision C - issued in July 2008) be approved for
detailed design and implementation.
- That the Committee endorse the provision of an additional $1.27
million for the Churchill Park Development Project, and that this project be put
forward as a part of the Long Term Council Community Plan review.
- That should the Ministry of Education work in
partnership with council, Priority 5 - Widening of Kinsale Avenue, be brought
forward.
- That the Arts, Culture and Recreation Committee note the Churchill
Park Development plan will be amended to:
- show clearly in signage the off-leash dog exercise areas,
- include all place names for entrances (two have been
omitted), and
- include future planting sites for Trees for Babies.
- That the $300,000 shortfall in funding for
implementation of the Churchill Park Development Recommendation Report be a
first priority for any savings in the Art, Community and Recreation group
budget.
Recommending that the resolution from the Arts, Culture and Recreation Committee
be received.
PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES
| L Manaia |
|
| Democracy advisor |
11 September 2008 |
At
its meeting of 13 August 2008 the Arts, Culture and Recreation Committee
resolved as follows:
- That orderly services be extended to the town centres of Mt Albert, Mt Roskill, Mt Eden and Balmoral, using the criteria of:
- common levels of cleanliness outcomes across all town centres
(noting different cleaning regimes will be required to achieve this),
- the known cleaning demand of the area,
- the presence of existing orderly services,
- the suitability of any existing orderly services in maintaining
service standards, and
- the area has been
identified for growth or intensification.
- That the report of the Manager, street
amenity services, dated 17 July 2008, and the above resolutions be forwarded to
all community boards for their information.
A copy of the report
referred to in resolution B. above is attached for the Board's information.
Recommending that the information be received.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to
update the Board on the projects and issues he has been involved with since the
last meeting.
Recommending that the report by the Chairman dated
10 September 2008 be received and that the feedback provided to committees
relating to the Long-term council community plan be endorsed. Further
recommending that Group activity reports relating to libraries include reference
to the mobile library service, and that the 19 November Board meeting be brought
forward to 12 November 2008.
BOARD MEMBERS' REPORTS
14.1. HELEN WALLACE
Attaching a report from Deputy Chair Helen Wallace dated 9 September 2008
outlining issues she has been involved in since the Board's last meeting.
Recommending that the
report be received and that officers be urged to reprioritise and source
adequate funding to complete the pedestrian refuges at Vellenoweth Green.
14.2. KATE COOKE
Attaching a report from Board member Kate Cooke dated 10 September 2008
outlining issues she has been involved in since the Board's last meeting.
Recommending that the
report be received.
14.3. DR ADRIANA GUNDER
Attaching a report from Board member Dr Adriana Gunder dated 10 September 2008
outlining issues she has been involved in since the Board's last meeting.
Recommending that the
report be received, and that council officers attend to the queries raised.
14.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 9 September 2008
outlining issues he has been involved in since the Board's last meeting.
Recommending that the
report be received.
COUNCILLORS REPORTS
COUNCILLOR MILLAR
Attaching for the Board's information a report
outlining issues Councillor Millar has been involved with since the Board's last
meeting.
Recommending that the report be received.
REPORTS REQUESTED/PENDING/ISSUES
| L Manaia |
|
| Democracy advisor |
11 September 2008 |
Reporting on reports requested/pending/issues as at September 2008.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
11 September 2008 |
Attaching activity reports
and statistics from various groups within Auckland City Council for the Board's
information.
Recommending that the group
activity reports for the month of August 2008 be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
11 September 2008 |
Providing the Board with an
opportunity to submit items arising from agenda reports, Boards' spokesperson
reports and general board activity for inclusion in an Achievements Register. A
list of grants approved has also been attached to the achievements register.
Recommending that the Board
consider what, if any, achievements from the meeting will be included in the
Achievements Register.
CORRESPONDENCE
Attaching correspondence
received since the last meeting:
- Selwyn College
- 15 August 2008
- Auckland City
Council - 18 August 2008
- Selwyn
Community Arts Theatre - Funding Accountability Form
- Glendowie
Bowling Clubs (Inc) - Funding Accountability Form
- Auckland East
Arts Council (Inc) - Funding Accountability Form
Recommending that the correspondence be received.
