APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 17
September 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
DISCRETIONARY FUNDING
APPLICATIONS
KOHIMARAMA SENIOR CITIZENS CLUB
Providing the Board with the opportunity to consider an application for
discretionary funding from the Kohimarama Senior Citizens Club in the order of
$750 towards the cost of hiring buses for club outings.
SLIPS PROGRAMME UPDATE OCTOBER 2008
| H Alcock |
|
| SLIPs manager |
29 September 2008 |
The
Board currently has four projects in vetting, and seven projects in
scoping/planning. If funding is allocated to all of the projects currently in
scoping/planning, approximately $79,100 of the annual Operating expenditure
budget and $180,000 of the 3-year Capital expenditure budget will be spent.
Recommending that the Board note the remaining $55,000 of operating expenditure
budget must be allocated no later than 18 March 2009 to ensure the projects can
be delivered in the 2008/2009 financial year, which ends on 30 June 2009. As
advised by memo on 27 September 2008, a more detailed report with decision
making points will be presented to the board in November 2008.
As
advised by memo on 27 September 2008, a more detailed report with decision
making points will be presented to the board in November 2008.
DELEGATIONS REGISTER REVIEW
| D McGregor |
|
| Project team leader |
26 September 2008 |
Seeking feedback on the community board delegations for the 2007-2010 triennium,
also giving community boards an opportunity to comment on current delegations
and inviting feedback on other issues relating to community board delegations.
Recommending that the Board provide feedback to the delegations review project
team by 31 October 2008 on current community board delegations as passed by
council on 28 February 2008 and any issues relating to delegations not affected
by the 28 February changes.
COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE
| L Manaia |
|
| Democracy advisor |
9 October 2008 |
Attaching a report considered by the Community Services Committee at its 1
October 2008 meeting, which sought feedback on recommended changes to council's
community group assistance policy and mechanisms.
The
committee resolved:
- That the report of the Policy Analyst and the Senior Policy Analyst,
dated 25 September 2008, be forwarded to community boards for their comment for
inclusion in the final report.
- That the Community Services Committee notes that officers will report
back with a draft Community Group AssistancePolicy in December 2008 for
endorsement.
- That the Community Services Committee provides feedback on the
recommendations outlined in the report as follows:
- that officers be requested to provide information regarding the
administrative costs of the community assistance funds programme prior to the 18
November 2008 Annual Plan Direction Setting meeting; and
- that the Committee asks staff to consider how greater authority can
be given to community boards in community assistance funding decision-making in
order to reduce administrative costs and to benefit from their local knowledge,
and report back to a working party consisting of community board chairs,
Councillors Easte, Raffills, and the Chairperson, Community Services Committee
before reporting back to the Community Services Committee.
- That the Community Services Committee notes the feedback from
Councillor Northey as follows:
- that no minimum level of grants be set;
- that decisions on the citywide accommodation fund should be made
by this committee to ensure coordinationwith the citywide grant fund;
- that the reinstatement of separate key categories of grants not
be accepted; and
- that the Committee agree that recommended funding be presented to
councillors for feedback before the final decisions are made by the committee.
A
meeting of the working party [as resolved in resolution C(ii)] has been
scheduled in November.
Recommending that the Board provide feedback to the working party via the Board
Chairman by 3 November 2008.
COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE
| L Manaia |
|
| Democracy advisor |
9 October 2008 |
Attaching a report considered by the Community Services Committee at its 1
October 2008 meeting, which sought feedback on the development of the Community
Facilities and Libraries Plan.
The
committee resolved:
- That the Community Services Committee notes
that a Community Facilities and Libraries Plan will be developed, and that the
Group Manager, Arts Community and Recreation Policy will report back to the
Committee in early 2009 with an update on the project.
- That the report of the Senior Policy Analyst,
dated 25 September 2008, be forwarded to all community boards for their
information and feedback.
- That the Community Services Committee notes
that disposal of existing assets would only be considered if a better local
option, such as extension to a local library, was practicable and likely to
deliver better results to local communities.
- That further reports provide more information
on community offices, such as those in the Onehunga Community Centre, in Mt
Roskill near the Fickling Centre, Artworks, CAB offices, and the potential use
of 254 Ponsonby Road and other appropriate Council owned properties.
Recommending that the information be considered.
NOTICE OF MOTION - 2009 COMMUNITY BOARDS' CONFERENCE
| K Cooke |
|
| Board member |
8 October 2008 |
Requesting that the Board reconsider the decision made at the 17 September
Community board meeting regarding a Board member attending the 2009 Community
Boards' Conference being held in Christchurch between 19-21 March 2009.
MAUNGAKIEKIE COMMUNITY BOARD - LUNN AVE
| L Manaia |
|
| Democracy advisor |
8 October 2008 |
At its meeting of 21 August
2008 the Maungakiekie Community Board resolved, inter alia:
- That the Maungakiekie Community Board requests
that the transport officers report to the Board's 18 September 2008 meeting on
traffic management plans for development in Lunn Ave and that the information
also be reported to the Tamaki and Eastern Bays Community Boards for their
information.
A
copy of the report that went to the Maungakiekie Community Board is attached.
Recommending that the information be considered.
CHAIRMAN'S REPORT
Providing the
Chairman with an opportunity to update the Board on the projects and issues he
has been involved with since the last meeting.
Recommending that the
report by the Chairman dated 6 October 2008 be received, and that a working
party be formed consisting of the Chairman and Deputy Chair to make submissions
to the Council's Remuneration working party and to the Remuneration Authority.
Further recommending that the Board's submission on trees recommended for
inclusion in the Schedule of Notable Trees, as part of the review of the Isthmus
District Plan, be formally endorsed.
BOARD MEMBERS' REPORTS
13.1. HELEN WALLACE
Attaching a report from
Deputy Chair Helen Wallace dated 7 October 2008 outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report be received.
13.2. KATE COOKE
Attaching a report from
Board member Kate Cooke dated 8 October 2008 outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report be received.
13.3. DR ADRIANA GUNDER
Attaching a report from
Board member Dr Adriana Gunder dated 13 October 2008 outlining issues she has
been involved in since the Board's last meeting.
Recommending that the report be received, and that council officers attend to
the queries raised.
13.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 8 October 2008
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLORS REPORTS
14.1. COUNCILLOR MILLAR
Attaching for the
Board's information a report outlining issues Councillor Millar has been
involved with since the Board's last meeting.
Recommending that the report be received.
14.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal report of
what he has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
REPORTS REQUESTED/PENDING/ISSUES
| L Manaia |
|
| Democracy advisor |
8 October 2008 |
Reporting on reports requested/pending/issues as at October 2008.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
8 October 2008 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group
activity reports for the month of September 2008 be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
8 October 2008 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register. A list of grants approved has also been attached to
the achievements register.
Recommending that the Board
consider what, if any, achievements from the meeting will be included in the
Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
8 October 2008 |
Attaching correspondence
received since the last meeting:
- St Heliers
Bowling Club - Funding Accountability Form
Recommending that the correspondence be received.
