APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 15
October 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - ST HELIERS BOAT RAMP, MR ANTON LUSH
Mr
Lush wishes to address the Board with regard to an alternative option for the
location of the St Heliers boat ramp.
Recommending that Mr Lush be thanked for his presentation.
4.2. PUBLIC FORUM - A HISTORY OF REMUERA / MEADOWBANK, JENNY CARLYON
Jenny Carlyon wishes to speak in support of her application for discretionary
funding.
Recommending the Jenny Carlyon be thanked for her presentation and information
received be taken note of when considering the funding application at item 5.1.
DISCRETIONARY FUNDING - JENNY CARLYON AND DI MORROW
Attaching a Discretionary Funding application from Jenny Carlyon and Di Morrow
seeking funding towards the cost of publishing a book on the local history of
Remuera and Meadowbank, to be published in early 2010.
Recommending that the Board consider the application.
MAINTENANCE AND IMPROVEMENT OF MISSION BAY FORESHORE
| D Barker |
|
| Parks adviser (community) |
5 November 2008 |
At
its meeting of 20 August 2008, the Board resolved under item 4.1 B as follows:
"That Mr Duder's submission be referred to the Group Manager Arts, Community and
Recreation Services for report back to the Board."
Attaching a report by the Parks adviser (community) in response to the above.
Recommending that the Board consider commissioning a soft landscape design that
addresses the redesign, and potential re-siting, of existing garden beds as well
as the introduction of new picnic tables at Selwyn Domain as a small local
improvement project (SLIP).
UPGRADE OF FOOTPATHS IN CHURCHILL PARK
| D Barker |
|
| Parks adviser (community) |
5 November 2008 |
At
its meeting of 17 September 2008, the Board resolved under item 4.6 B as
follows:
"That the Group Manager Arts, Community and Recreation Services and the Traffic
safety engineer be requested to investigate the issues raised in Ms Watson and
Ms Gunn's presentation, and in the letter dated 17 September 2008 from the
Churchill Park Travelwise Project Group, for report back to a future meeting of
the Eastern Bays Community Board."
Attaching a report by the Parks adviser (community) in response to the above.
Recommending that the Board consider allocating small local improvement projects
(SLIPs) funding for the design, consultation and costing of lighting for the
parks section of Kinsale Avenue, Glendowie.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME SCHEDULE AND FUNDING ALLOCATION
| Helen Alcock |
|
| SLIPs manager |
3 November 2008 |
Providing an overview report attaching the planned delivery dates for the small
local improvement projects (SLIPs) for the 10 Community Boards.
Recommending that the report from Helen Alcock, SLIPs manager, dated 3 November
2008, be received and that the Board consider the need for a meeting in January
2009.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS NOVEMBER 2008
| Karen Yates |
|
| SLIPs portfolio leader |
5 November 2008 |
Attaching a spreadsheet and associated small local improvement projects (SLIPs)
forms for proposed projects.
Recommending that the spreadsheet and associated SLIPs proposal forms from the
SLIPs portfolio leader, dated 5 November 2008, be received and that the
information therein be considered.
WAITANGI DAY FESTIVAL 2009 PAID PARKING
| G Gilmour |
|
| Manager, event and film operations, City Events |
6 November 2009 |
Ngati Whatua o Orakei are requesting the Board's endorsement to utilise the
Teachers Eastern fields at Orakei Domain for paid event parking for the annual
Waitangi Day Festival to be held on 6 February 2009. Parks staff have been
consulted and consented to the proposal.
Recommending that the Board approve Ngati Whatua o Orakei's request to use
Orakei Domain for public parking during the Waitangi Day Festival 2009.
PROVISION FOR URGENT DECISIONS
| Lee Manaia |
|
| Democracy advisor |
13 November 2008 |
The
Board does not meet again until 21 January 2009. It is possible that matters
may arise between 20 November 2008 and the next Board meeting which require
urgent attention. Any decisions would be reported back to the Board at its
January 2009 meeting.
Recommending that the Board makes provision for any urgent decisions over the
summer recess.
DELEGATIONS REGISTER REVIEW
| L Manaia |
|
| Democracy advisor |
13 November 2008 |
At
its meeting of 15 October 2008 the Eastern Bays Community Board resolved the
following:
"That a working party be
established, consisting off Chairman, Deputy Chair and Board member Adriana
Gunder to formulate the Eastern Bays Community Board feedback to the delegations
review project team, no later than 31 October 2008, regarding:
- the current community board delegations as passed by Council at its
meeting held on 28 February 2008;
- any issues relating to delegations not
affected by the 28 February 2008 changes."
Recommending that the Board endorse the Delegations register review submission.
FEEDBACK ON RECOMMENDATIONS - COMMUNITY GROUP ASSISTANCE POLICY, FUNDING, GRANTS, SUBSIDIES
| L Manaia |
|
| Democracy advisor |
13 November 2008 |
At
its meeting of 15 October 2008 the Eastern Bays Community Board resolved, inter
alia, as follows:
- "That a working party be established,
consisting of Chairman, Deputy Chair, Board members Cooke, Gunder and Roberton
to formulate the Eastern Bays Community Board feedback to the council working
party considering how greater authority can be given to community boards in
community assistance funding decision-making, noting feedback is required no
later than 3 November 2008."
Recommending that the Board endorse the Community Group Assistance Policy,
funding, grants, subsidies submission.
TAMAKI EDGE AREA STRATEGY
| L Manaia |
|
| Democracy advisor |
13 November 2008 |
In
2006 the Board was given an opportunity to be involved in the consultation
process to develop an area strategy for the Tamaki Area on the projected
increases in numbers of school-age students. Attaching a brochure from the
Ministry of Education regarding the strategy.
Recommending that the information be received.
COMMUNITY BOARD CHAIRS' FORUM 6 NOVEMBER 2008 - INFORMATION FOR AGENDAS
| L Manaia |
|
| Democracy advisor |
13 November 2008 |
Attaching responses raised and copies of the presentations given regarding the
regulatory review and community engagement items that were presented to the
Community Board Chairs forum on 6 November 2008.
Recommending that the information be received.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to
update the Board on the projects and issues he has been involved with since the
last meeting.
Recommending that the report by the Chairman dated
11 November 2008 be received.
BOARD MEMBERS' REPORTS
17.1. HELEN WALLACE
Attaching a report from Deputy Chair Helen Wallace dated 11 November 2008
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
17.2. KATE COOKE
Attaching a report from Board member Kate Cooke dated 12 November 2008 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
17.3. DR ADRIANA GUNDER
Attaching a report from Board member Dr Adriana Gunder dated 11 November 2008
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
17.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 10 November 2008
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received, and that a copy of this report with
reference to mangroves at Item (3) be forwarded to other Auckland City community
boards for comment.
COUNCILLORS REPORTS
18.1. COUNCILLOR MILLAR
At the time the agenda went to print this report
was not available, therefore it will be circulated at the meeting.
Recommending that the report be received.
18.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal report of
what he has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
REPORTS REQUESTED/PENDING/ISSUES
| L Manaia |
|
| Democracy advisor |
13 November 2008 |
Reporting on reports requested/pending/issues as at November 2008.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
13 November 2008 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the month of October 2008 be
received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| Lee Manaia |
|
| Democracy advisor |
13 November 2008 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2008.
Recommending that the report be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
13 November 2008 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register. A list of grants approved has also been attached
to the achievements register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
13 November 2008 |
Attaching correspondence
received since the last meeting:
- Funding accountability form from the Glendowie Tennis Club (Inc) - received 3
November 2008
- Thank you letter from East Auckland Home and Budget Service - dated
29 October 2008.
Recommending that the
correspondence be received.
