APOLOGIES
An
apology has been received from Councillor Armstrong.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Thursday, 20
November 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
COMMUNITY SERVICES
| L Manaia |
|
| Democracy advisor |
14 January 2009 |
Bonnie-Mae Shantz, Place Manager - East will be in attendance to introduce
herself and new staff to the Board.
TAMAKI DRIVE BUS LANE MONITORING UPDATE
| D Newcombe |
|
| Senior transport planner |
13 December 2009 |
Reporting on the results of extensive car and bus travel time surveys carried
out to monitor the performance of the new Tamaki Drive bus lane that has been
operational since October 2007.
Recommending that the Board recognise the positive monitoring results and
endorse the continued operation of the Tamaki Drive bus lane.
MISSION BAY JAZZ AND BLUES STREETFEST 2009
| G Gilmour |
|
| Manager event and film operations |
23 December 2008 |
Outlining how the new owner of the Mission Bay Jazz and Blues streetfest plans
to build on the improvements and deliver the event in 2009.
Recommending that the board approves the event as proposed including the
implementation of a temporary liquor ban, road closure from 4:00pm and
restriction to public access to the fenced area and the application of a $10
event entry fee between the hours of 6pm-11pm.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS REPORT JANUARY 2009
| K Yates |
|
| SLIPs project portfolio leader |
7 January 2009 |
Attaching small local improvement project (SLIPs) proposals for consideration
and decision.
Recommending that the Board recommend which new proposals from stage 1 should
proceed for vetting; allocate a spokesperson to all proposals from stage 1 that
proceed to vetting and Orakei Domain Revegetation Phase1 at stage 3, and notes
the operational expenditure funded projects and the new proposals information
provided.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the information be received.
BOARD MEMBERS' REPORTS
10.1. HELEN WALLACE
Deputy chairperson Helen Wallace had nothing to report this month.
10.2. KATE COOKE
Attaching a report from Board member Kate Cooke dated 12 January 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received and that the "School organic composting
initiative" report prepared for the 2009 Community Board Best Practice Awards be
endorsed.
10.3. ADRIANA GUNDER
Attaching a report from Board member Adriana Gunder dated 13 January 2009
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
10.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 13 January 2009
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLORS REPORTS
COUNCILLOR MILLAR
Councillor Millar will provide at the meeting an update of what she has been
involved in since the Board's last meeting.
Recommending that the report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
14 January 2009 |
Reporting on reports requested/pending and issues as at January 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
14 January 2009 |
Attaching the activity report from the Library group for the month of January
2009 for the Board's information. Other activity reports will be included in
the February agenda.
Recommending that the group activity report from the Library group for the month
of January 2009 be received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
14 January 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2008.
Recommending that the report be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
14 January 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
14 January 2009 |
Attaching correspondence received since the last meeting:
- Kohimarama School - 16/12/2008 - funding accountability form
- The Royal NZ Air Force Assn (Inc) - 21/10/2008 - funding
accountability form
- Mission Bay Business Assn (Inc) - 04/12/2008 -
relocation of carpark gates at Selwyn Reserve
- St Heliers Church & Community Centre - 04/12/2008 - thank you letter
- Mrs PM Nicholas, Kohimarama Senior Citizens Club
- 08/12/2008 - thank you letter
- Auckland Regional Council - 12/12/2008 - Spread
of mangroves in the Auckland Region
- Andrew Stewart Ltd - received 12/12/2008 - Orakei Basin sluice gates
- Christchurch City Council - 19/12/2008 -
Acknowledgement of entry into the Community Boards Best Practice Awards 2009
