APOLOGIES
Apologies have been received from Councillor Toni Millar for lateness and Deputy
Chair Helen Wallace for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 21
January 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting
of the local authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - RESITING OF THE ST HELIER'S BAY BOAT RAMP - MR ANTON LUSH
Mr
Lush wishes to address the Board with regard to an alternative option for the
location of the St Heliers boat ramp.
Recommending that Mr Lush be thanked for his presentation.
4.2. PUBLIC FORUM - HOPKINS CRESCENT - DRS LAWRENCE AND CYNTHIA JENSEN
Drs
Lawrence and Cynthia Jensen wish to address the Board regarding noise and
regular anti-social behaviour matters in Hopkins Crescent, Kohimarama.
4.3. PUBLIC FORUM - ST HELIERS-GLENDOWIE SCOUT GROUP - JANET ANDERSON
Mrs
Janet Anderson, Group leader of the St Heliers-Glendowie Scout Group wishes to
address the Board in support of a request for funding towards the 2009 ANZAC
Parade (see item 5.2 of this agenda).
LOCAL EVENT FUNDING
5.1. ST HELIERS VILLAGE COMMUNITY FESTIVAL
Providing the Board with the opportunity to consider an application for Local
Event Funding by the St Heliers Bay Village Association Inc. in the order of
$4,065 to assist in the funding of the annual St Heliers Village Community
Festival to be held in April 2009.
5.2. ST HELIERS-GLENDOWIE SCOUT GROUP - ANZAC DAY PARADE
Providing the Board with the opportunity to consider an application for Local
Event Funding from Janet Anderson, Group Leader of the St Heliers-Glendowie
Scout Group seeking funding towards the cost of holding the 2009 ANZAC Parade
taking place on Saturday, 4 April 2009.
Recommending that the Board consider the application.
UPDATE ON POLICING ISSUES IN THE EASTERN BAYS WARD
Senior Sergeant Porter from the New Zealand Police will give the Board an update
on issues in and around the Eastern Bays ward.
Recommending that Senior Sergeant Porter be thanked for his attendance and
update to the Board.
CHURCHILL PARK DEVELOPMENT
| D Barker |
|
| Parks adviser (community) |
10 February 2009 |
Outlining the development of Churchill Park in alignment with the new revised
budget and as determined by the priorities set out in the Churchill Park Long
Term Landscape Concept Plan (revision M).
Recommending that the Board endorses works at Churchill Park over the next two
financial years on: footpath upgrades; new signage at all park entrances; and
pedestrian amenities (seating and rubbish bins) funded from the $500,000
allocation from the draft Long-term Council Community plan.
SMALL LOCAL IMPROVEMENT PROJECT - MISSION BAY GARDEN BEDS
| L Manaia |
|
| Democracy advisor |
11 February 2009 |
Attaching a small local improvement project (SLIPs) proposal with regard to the
Mission Bay garden beds at Selwyn Reserve for consideration and decision.
Recommending that the Board consider forwarding the application to officers for
vetting as the next stage of the small local improvements projects process.
NATIONAL-LED GOVERNMENT REFORM OF THE RESOURCE MANAGEMENT ACT
| L Manaia |
|
| Democracy advisor |
12 February 2009 |
Providing information on the recent proposed changes to the Resource Management
Act. This matter was discussed at the Community Board Chair's Forum held in
early February.
Recommending that the information be noted.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the Chairman's submission on behalf of the Board to the Notice
of Requirement for a Designation in respect of council's roads, be endorsed;
that the Board resolve to make a submission to the Auckland Regional Council
(ARC) supporting the Council's resource consent application to construct the
boat ramp at St Heliers beach; and that an officer contact the ARC requesting
why they have erected two signs on St Heliers beach telling people to swim in a
small designated area of sea fronting St Heliers beach.
BOARD MEMBERS' REPORTS
11.1. HELEN WALLACE
Attaching a report from the Deputy chairperson Helen Wallace dated 2 February
2009 outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received and that a Council officer be requested
to inspect the reserve at Karaka Bay with a view to arranging the removal of
accumulated rubbish.
11.2. KATE COOKE
Attaching a report from Board member Kate Cook dated 9 February 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
11.3. ADRIANA GUNDER
Attaching a report from Board member Adriana Gunder dated 10 February 2009
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
11.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 10 February 2009
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLORS' REPORTS
12.1. COUNCILLOR MILLAR
Attaching a report from Councillor Millar dated 13
February 2009 outlining issues she has been involved in since the Board's last
meeting.
Recommending that officers specifically inform the
Councillors and Community Board members of any emergencies in their Ward as soon
as possible after the event; that a submission be made on the St Heliers Bay
Boat Ramp; that a précis of Board members' report be included in the Board
minutes that are viewable online and that RSVPs and attendances for all Board
members be put through the Democracy advisor and administrator as well as to
whom the invite states.
12.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update of
what he has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
12 February 2009 |
Reporting on reports requested/pending and issues as at February 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
12 February 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the months of December 2008 to
January 2009 be received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
12 February 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2008, noting there has been no grants issued since November 2008.
Recommending that the report be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
12 February 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
12 February 2009 |
Attaching correspondence
received and sent since the last meeting:
- Thank you letter from Attitude Programmes - dated 8 October 2008
- Thank you letter from Christian Care Network - dated 13 October
2008
- Letter to Remuneration Authority - 5 February 2009
- Letter to Mr Joseph - 10 February 2009
- Letter to Mrs Harford, Mission Bay/Kohimarama Residents' Assn - 11
February 2009
- Letter to Hon. C Simich, QSO - 11 February 2009
- Letter to Ms Bridget Graham, QSM - 11 February 2009
- Letter to Ms Lyn Mosley, OStJ - 11 February 2009
Recommending that the
correspondence be noted.
