APOLOGIES
An
apology has been received from Deputy Chair Helen Wallace.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 18
February 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
GENTLEMEN'S BAY ACCESS
| G Marchant |
|
| Parks advisor (environment-heritage) |
3 March 2009 |
Reporting the outcome of feasibility studies carried out by Council on the path
accessway to Gentlemen's Bay which has been damaged over recent years by storms
and erosion making it dangerous and impassable.
Recommending to the Arts, Culture and Recreation Committee that the Gentlemen's
Bay walkways be permanently closed to the public and the main identified walkway
structures be removed. Further recommending that signs be erected to deter
access and warn the public of the hazards in this area.
PROPOSED STREET NAME CHANGES IN MOUNT WELLINGTON QUARRY
| O Richards |
|
| Street naming officer |
18 February 2009 |
Providing a report seeking the Board's approval of revised and new legal street
names for Stage 5 of the Stonefields development.
Recommending that the Board approves the new names "Guard Crescent", "Flax
Place" and "Galway Bay Terrace" for legal roads in the Mt Wellington quarry, and
a transfer of the name "Reipae Street" to a new road. Further, that the Board
notes the change of the layout of roads with previously approved street names.
SLIPS PROGRAMME UPDATE MARCH 2009
| J Goh |
|
| SLIPs programme leader |
9 March 2009 |
Attaching a full list of current small local improvement projects (SLIPs) for
the Eastern Bays ward.
Recommending that the Board allocate the remaining $17,940 opex funding to
ensure projects can be delivered within the 2008/2009 financial year that ends
on 30 June 2009. Further, that the Board notes the allocated opex projects for
2009/2010 to the value of $51,500.
SLIPS DECISIONS REPORT MARCH 2009
| K Yates |
|
| SLIPs portfolio leader |
11 March 2009 |
Attaching the small local improvement projects (SLIPs) for consideration and
decision by the Board.
Recommending that the report and associated forms for current SLIPs proposals as
at March 2009 be received and that the information therein be considered.
10 YEAR PLAN COMMUNITY CONSULTATION MEETINGS
| L Manaia |
|
| Democracy advisor |
12 March 2009 |
Providing a memo advising of the dates, times and locations for the Long-term
council community plan (LTCCP) community meetings.
The
Board is asked to consider whether it wishes to make a submission to the LTCCP
which opens for consultation on 17 April 2009.
Recommending that the LTCCP community meeting information be received and that
the Board nominate a working party to prepare its submission.
RESOURCE MANAGEMENT ACT REVIEW SUBMISSION
| L Manaia |
|
| Democracy advisor |
12 March 2009 |
Providing information regarding the proposed Resource Management Act (RMA)
Amendments and the Simpson Grierson opinion regarding this. The Board is asked
to consider whether it wishes to make a submission to the RMA Amendment. The
closing date for submissions is Friday, 3 April 2009.
Recommending that the Board nominate a working party to prepare its submission
to the RMA Amendment.
PROPOSED DRAFT CODE OF CONDUCT FOR COMMUNITY BOARDS
| Lee Manaia |
|
| Democracy advisor |
12 March 2009 |
Providing a copy of the proposed draft Community Board Code of Conduct which was
considered by the Community Board Chairs Forum.
Recommending that the Board consider whether it wishes to give feedback on the
proposed draft Community Board Code of Conduct to the April Community Board
Chairs Forum.
REMUNERATION POOL 2009/2010 EXPENSE AND REIMBURSEMENT POLICY
| Lee Manaia |
|
| Democracy advisor |
12 March 2009 |
Attaching the report which will be considered by the Remuneration Working Party
on 7 April 2009.
Recommending that the Board consider establishing a working party to provide
feedback to the Remuneration Working Party by 30 March 2009.
RESOURCE CONSENT SUBMISSION FOR COASTAL STRUCTURE - ST HELIERS BOAT RAMP
| L Manaia |
|
| Democracy advisor |
12 March 2009 |
Attaching a copy of the submission lodged in respect of a Resource Consent
application to the Coastal Structure in regard to the St Heliers boat ramp.
Recommending that the Board endorse the submission prepared by the Chairman
lodged to the Auckland Regional Council in respect of the resource consent
application for the St Heliers boat ramp.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the Board initiate an overall development plan for Waiatarua
Reserve, and actively promote a Friends of Churchill Park group.
BOARD MEMBERS' REPORTS
15.1. HELEN WALLACE
Recommending that the
report be received and that a council officer be requested to inspect the
reserve at Karaka Bay with a view to arranging the removal of accumulated
rubbish.
15.2. KATE COOKE
Attaching a report from Board member Kate Cook dated 9 March 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the
report be received.
15.3. ADRIANA GUNDER
Attaching a report from Board member Adriana Gunder dated 9 March 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the
report be received and that officers provide an explanation regarding the
installation of the hatched yellow lines on Tamaki Drive pedestrian ramps at
Vellenoweth Green.
15.4. DAVID ROBERTON
Board member David
Roberton will give a verbal update of what he has been involved in since the
Board's last meeting.
Recommending that the verbal report be noted.
COUNCILLOR'S REPORTS
16.1. COUNCILLOR MILLAR
Councillor Millar
will give a verbal update of what she has been involved in since the Board's
last meeting.
Recommending that the verbal report be noted.
16.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update of
what he has been involved in since the Board's last meeting.
Recommending that the
verbal report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
12 March 2009 |
Reporting on reports requested/pending and issues as at March 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
12 March 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the month of February 2009 be
received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
12 March 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2008.
Recommending that the report be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
12 March 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
12 March 2009 |
Attaching correspondence
received and sent since the last meeting:
- Letter to Auckland Regional Council - dated 2 March 2009
- Letter to Mission Bay/Kohimarama Residents' Assn - dated 6 March
2009
- Letter to Mr J Rodger - dated 9 March 2009
Recommending that the
correspondence be noted.
