APOLOGIES
An
apology has been received from Board member Kate Cooke.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 15 April
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting
of the local authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The following requests have
been received to address the meeting:
4.1. TRACEY KENYAN - ENLIVEN POSITIVE AGEING SERVICES
Tracy Kenyan, Enliven Befriender Co-ordinator of Enliven Positive Ageing
Services (part of Presbyterian Support Northern) wishes to address the Board in
support of a request for Discretionary Funding towards a recognition event for
volunteers (see item 5 of this agenda).
Recommending that Ms Tracy Kenyan be thanked for her presentation.
DISCRETIONARY FUNDING
PRESBYTERIAN SUPPORT NORTHERN
Attaching a Discretionary Funding application from Ms S Ward, Grants
co-ordinator of Presbyterian Support Northern on behalf of Enliven Positive
Ageing Services, specifically their Befriending Services, seeking funding
towards a recognition event (luncheon) during Volunteer Awareness Week (14-20
June) to award each volunteer with a small recognition gift.
Recommending that the Board consider the application.
URBAN DESIGN
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Mr
Ludo Campbell-Reid, Group manager urban design will give the Board a
presentation regarding urban design.
Recommending that Mr Campbell-Reid be thanked for his presentation.
EAST PLACE TEAM SIX MONTHLY REPORT
| Bonnie-May Shantz |
|
| East place manager |
1 May 2009 |
Providing an update on activities undertaken by the Community services adviser
working in the Eastern Bays, from October 2008 to April 2009, and an overview of
upcoming activities and projects.
Recommending that the report of the East place manager dated 1 May 2009, be
received.
SLIPS PROGRAMME UPDATE MAY 2009
| J Goh |
|
| SLIPs programme leader |
11 May 2009 |
Attaching a list of current small local improvement projects (SLIPs) for the
Eastern Bays ward.
Recommending that the Board notes the 2008/2009 opex budget has now been fully
allocated. Further noting that $101,050 opex budget has been committed for
2009/2010, with the balance of $50,950 to fund upcoming opex projects and all
scoping activities carried out between 1 July 2009 to 30 June 2010.
SLIPS DECISION REPORT MAY 2009
| K Yates |
|
| SLIPs Project portfolio Leader |
14 May 2009 |
Attaching the small local improvement projects (SLIPs) for consideration and
decision by the Board.
Recommending that the report and associated forms for current SLIPs proposals as
at May 2009 be received and that the information therein be considered.
LOAN APPLICATION FOR ST HELIERS BOWLING CLUB
| F Lawson |
|
| Sport and recreation adviser |
7 May 2009 |
Reporting on an application by the St Heliers Bowling Club Inc for an Auckland
City Community loan of $50,000 toward the cost of resurfacing an existing green
with an all weather surface.
Recommending that the Board endorse the application of the St Heliers Bay
Bowling Club Inc for an Auckland City Council community loan of $50,000 toward
the cost of resurfacing an existing green with an all weather surface.
ST HELIERS BOAT RAMP UPDATE
| L Manaia |
|
| Democracy advisor |
13 May 2009 |
Providing a copy of the report updating the 13 May 2009 Arts, Culture and
Recreation Committee on the St Heliers boat ramp where it was resolved to
endorse officers continuing with the resource consent application process,
including proceeding to a hearing, for the construction and occupation of the
boat ramp, and further endorsing the reinstatement at a cost of $300,000,
subject to the outcome of the resource consent hearing.
Recommending that the
information be received.
TAMAKI DRIVE BUS LANES - TRIAL TRANSPORT LANE
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Attaching the outcome and a copy of the report that was considered by the
Transport Committee on 7 May 2009 with regards to changing Tamaki Drive
dedicated bus lanes, for a trial period, to T2 or T3 managed lanes, meaning
vehicles with 2, 3 or more passengers being permitted to use the bus lanes.
Recommending that the information be received.
ORAKEI WHARF - STAIR REPLACEMENT AND STARTER TOWER REMOVAL
| R Cuthers |
|
| Hauraki Gulf Islands (HGI) manager |
28 April 2009 |
Advising of the proposed
upgrading work for Orakei wharf planned to occur in May/June 2009, which
comprises:
- re-instatement
of the stairs and landing within the footprint of the old stairs
- construction of a new dolphin timber pile to improve ferry
manoeuvring alongside the stairs
- removal of the existing starter tower building.
Recommending that the memorandum of the Hauraki Gulf Islands manager on the
"Orakei wharf stair replacement and tower removal" dated 28 April 2008, be
received.
SUBMISSION TO THE REMUNERATION AUTHORITY
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Attaching a copy of the Eastern Bays Community Board submission to the
Remuneration Authority regarding the Auckland City Council Remuneration Pool
2009/2010 and Expense and Reimbursement Policy.
Recommending that the submission be endorsed.
UPDATE ON TAMAKI TRANSFORMATION PROGRAMME
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Updating
the Board on the progress of the Tamaki Transformation Programme, which was
established as a partnership between central government agencies, local
government and other agencies to transform Tamaki and to improve the quality of
life in the area.
The
resolutions from the City Development Committee meeting of 14 May 2009 were not
available at the time the agenda was compiled, and will be tabled at the Board
meeting on 20 May.
Recommending that the
information be received.
DRAFT STREET TRADING POLICY: THE PROVISION OF OUTDOOR DINING FACILITIES
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Attaching a document seeking the Board's feedback on a series of street trading
policies.
Recommending that the Board consider giving feedback on the street trading
policies and note the closing date is Friday, 22 May.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the Chairman's report be received.
COMMUNITY BOARD MEMBERS' REPORTS
18.1. HELEN WALLACE
Attaching a report from the Deputy chair Helen Wallace dated 7 May 2009,
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
18.2. KATE COOKE
Attaching a report from Board member Kate Cook dated 29 April 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
18.3. ADRIANA GUNDER
Attaching a report from Board member Adriana Gunder dated 11 May 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
18.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 11 May 2009 outlining
issues he has been involved in since the Board's last meeting.
Recommending that the report be received and that a letter of thanks be sent to
Janet Anderson commending her and her committee on the 2009 ANZAC Day service.
COUNCILLOR'S REPORTS
19.1. COUNCILLOR MILLAR
Councillor Millar will
give a verbal update of what she has been involved in since the Board's last
meeting.
Recommending that the verbal report be received.
19.2. COUNCILLOR ARMSTRONG
Councillor Armstrong
will give a verbal update of what he has been involved in since the Board's last
meeting.
Recommending that the verbal report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Reporting on reports requested/pending and issues as at May 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for April 2009, and in some cases
March, be received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2008.
Recommending that the report be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
14 May 2009 |
Attaching correspondence
received and sent since the last meeting:
- Recognition letter from Bridget Graham - dated 12 April 2009
- Letter from Auckland Regional Council - dated 21 April 2009
- Letter from Judith Bishell - dated 21 April 2009
- Letter from Janet Anderson - dated 27 April 2009
- Thank you letter from Henny Wilkinson, Orakei Community Centre -
dated 30 April 2009
- Letter from LandCo - dated 30 April 2009
- Letter to Janet Anderson - dated 8 May 2009
Recommending that the
inwards correspondence be received and the outwards correspondence be noted.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Lee Manaia |
|
| Democracy Advisor |
14 May 2009 |
| Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Reserve Status and Lease of Mary Atkin Cottage |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(a) The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
Section 7(2)(i)
The
withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In particular, the report identifies a property which council wishes to
purchase. Disclosure of this information could prejudice or
disadvantage council's future negotiations with the owner, and the
privacy of the owner's activities. |
|
