APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 20 May
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - ESTHER HAVER - DISCRETIONARY GRANT APPLICATION, ST HELIERS PONY CLUB INC.
Esther Haver wishes to speak to the Eastern Bays Community Board in support of
the St Heliers Pony Club Inc's discretionary grant application. Refer to item
5.1.
Recommending that Mrs Haver's submission be considered in conjunction with item
5.1.
4.2. PUBLIC FORUM - CHRIS BARFOOT - DISCRETIONARY GRANT APPLICATION, TAHUNA TOREA HONORARY RANGERS GROUP
Chris Barfoot wishes to speak to the Eastern Bays Community Board in support of
the Tahuna Torea Honorary Rangers Group's discretionary grant application.
Refer to item 5.5.
Recommending that Mr Barfoot's submission be considered in conjunction with item
5.5.
4.3. PUBLIC FORUM - YOLANDA THORP - DISCRETIONARY GRANT APPLICATIONS, WAIATARUA RESERVE PROTECTION SOCIETY
Yolanda Thorp wishes to speak to the Eastern Bays Community Board in support of
the Waiatarua Protection Society's discretionary grant applications. Refer to
items 5.7 and 5.8.
Recommending that Mrs Thorp's submission be considered in conjunction with items
5.7 and 5.8.
4.4. PUBLIC FORUM - MR M TWOMEY - DISCRETIONARY GRANT APPLICATION, ST HELIERS/GLENDOWIE RESIDENTS' ASSOCIATION
Mr
Twomey wishes to speak to the Eastern Bays Community Board in support of the St
Heliers/Glendowie Residents' Association's discretionary grant application.
Refer to item 5.9.
Recommending that the St Heliers/Glendowie Residents' Association's submission
be considered in conjunction with item 5.9.
4.5. PUBLIC FORUM - MARGARET STEWART AND JUNE RENWICK - DISCRETIONARY GRANT APPLICATION, SELWYN COMMUNITY ARTS THEATRE
Margaret Stewart and June Renwick wish to speak to the Eastern Bays Community
Board in support of the Selwyn Community Arts Theatre's discretionary grant
application. Refer to item 5.4.
Recommending that Margaret Stewart and June Renwick's submission be considered
in conjunction with item 5.4.
DISCRETIONARY GRANT APPLICATIONS
5.1. DISCRETIONARY GRANT APPLICATION - ST HELIERS BAY PONY CLUB
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from Esther Haver, on behalf of
the St Heliers Bay Pony Club, seeking funding towards costs for replacing all
road frontage and security padlocks and updating the lock cylinders at the
clubrooms.
Recommending that the Board consider the application.
5.2. DISCRETIONARY GRANT APPLICATION - ST HELIERS CHURCH COMMUNITY CENTRE - IDEAS EXPLOSION
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from Leeann Hindman, on behalf of
the St Heliers Community Centre, seeking funding towards costs of skilled tutors
for a four day programme in performance and design targeting young people
between the ages of 7 to 15 years.
Recommending that the Board consider the application.
5.3. DISCRETIONARY GRANT APPLICATION - ST HELIERS CHURCH COMMUNITY CENTRE - DAY CAMP
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from Leeann Hindman, on behalf of
the St Heliers Community Centre, seeking funding towards costs of bus transport
and accommodation for children attending a four day camp being held 28 September
to 2 October 2009.
Recommending that the Board consider the application.
5.4. DISCRETIONARY GRANT APPLICATION - SELWYN COMMUNITY ARTS THEATRE
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from Margaret Stewart, on behalf
of the Selwyn Community Arts Theatre, seeking funding towards costs for the
"Listen to the Wind" production.
Recommending that the Board consider the application.
5.5. DISCRETIONARY GRANT APPLICATION - TAHUNA TOREA HONORARY RANGERS GROUP
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from Chirs Barfoot, on behalf of
Tahuna Torea Honorary Rangers Group, seeking funding towards costs for
publishing a plant handbook for Tahuna Torea.
Recommending that the Board consider the application.
5.6. DISCRETIONARY GRANT APPLICATION - AUCKLAND EAST ARTS (INC)
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from Gwen Gawith, on behalf of the
Auckland East Arts Council (Inc.), seeking funding towards a children's art
competition.
Recommending that the Board consider the application.
5.7. DISCRETIONARY GRANT APPLICATION - WAIATARUA RESERVE PROTECTION SOCIETY INC. - HARDWOOD BENCHES
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from Yolanda Thorp, on behalf of
the Waiatarua Reserve Protection Society, seeking funding towards the costs of
installation of two hardwood benches in Waiatarua Reserve.
Recommending that the Board consider the application.
5.8. DISCRETIONARY GRANT APPLICATION - WAIATARUA RESERVE PROTECTION SOCIETY INC. - EDUCATIONAL SIGNS
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from Yolanda Thorp, on behalf of
the Waiatarua Reserve Protection Society, seeking funding towards the costs of
the installation of four 1 metre by 1 metre signs with educational details in
Waiatarua Reserve.
Recommending that the Board consider the application.
5.9. DISCRETIONARY GRANT APPLICATION - ST HELIERS/GLENDOWIE RESIDENTS ASSOCIATION
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a discretionary funding application from M K Twomey, on behalf of the
St Heliers/Glendowie Residents Association, seeking funding towards the costs of
publication materials for communicating with members.
Recommending that the Board consider the application.
SUBMISSION TO AUCKLAND CITY COUNCIL'S DRAFT TEN YEAR PLAN 2009-2019
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a copy of the Eastern Bays Community Board submission to Auckland City
Council's draft Ten Year Plan 2009-2019 and the verbal submission made at the
Annual Plan Hearings held on Tuesday 2 June 2009.
Recommending that the submission be endorsed.
URGENT DECISION - SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) - CHURCHILL PARK GATE REPLACEMENT
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching an urgent decision on a small local improvement project (SLIPs) to
replace five kissing gates in Churchill Park to improve access into and through
the park.
Recommending that that Urgent Decision be noted.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the Board approve a further Small Local Improvement Projects
proposal for the supply and installation of the remaining "kissing gates" at
Churchill Park. Further recommending that the Board traffic spokesperson work
with the Tamaki Community Board to initiate the installation of a pedestrian in
Lunn Park.
COMMUNITY BOARD MEMBERS' REPORTS
9.1. HELEN WALLACE, DEPUTY CHAIR, BOARD MEMBER REPORT
Attaching a report from the Deputy Chair, Helen Wallace, dated 8 June 2009,
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
9.2. KATE COOKE, BOARD MEMBER REPORT
Attaching a report from Board member Kate Cooke dated 8 June 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
9.3. ADRIANA GUNDER, BOARD MEMBER REPORT
Attaching a report from Board member Adriana Gunder dated 8 June 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
9.4. DAVID ROBERTON, BOARD MEMBER REPORT
Attaching a report from Board member David Roberton dated 9 June 2009 outlining
issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLOR'S REPORTS
10.1. COUNCILLOR MILLAR - COUNCILLOR REPORT
Councillor Millar will give a verbal update of what she has been involved in
since the Board's last meeting.
Recommending that the verbal report be received.
10.2. COUNCILLOR ARMSTRONG - COUNCILLOR REPORT
Councillor Armstrong will give a verbal update of what he has been involved in
since the Board's last meeting.
Recommending that the verbal report be received.
GROUP ACTIVITY REPORTS
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for the month of June 2009 be
received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2008.
Recommending that the report be received.
EASTERN BAYS COMMUNITY BOARD ACHIEVEMENT REGISTER
| L Manaia |
|
| Democracy Advisor |
9 June 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in the Eastern Bays Community Board Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
REPORTS REQUESTED PENDING AND ISSUES
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Reporting on reports requested/pending and issues as at June 2009.
Recommending that the report be received and updated as appropriate.
CORRESPONDENCE
| L Manaia |
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| Democracy Advisor |
9 June 2009 |
Attaching correspondence sent since the last meeting:
i.
Letter to Janet Anderson, dated 26 May 2009
