APOLOGIES
An
apology has been received from Board member Adriana Gunder.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 17 June
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. MR BRUCE TAIT AND MR CALVIN NELSON - ST CHADS SCOUT GROUP
Mr
Bruce Tait and/or Mr Calvin Nelson wish to address the Board in support of the
discretionary grant application being considered from the St Chads Scout Group
towards costs for purchasing replacement chairs for the scout hall. (Refer item
5.2.)
4.2. DOROTHY TOMLINSON - NEW MUSICAL PRODUCTIONS SOCIETY INC
Ms
Dorothy Tomlinson from the New Musical Productions Society Inc wishes to address
the Board in support of the funding application form. (Refer item 5.3.)
DISCRETIONARY FUNDING APPLICATIONS
5.1. CHURCHILL PARK SCHOOL
Attaching a Discretionary Funding application from Ms Liz Gunn, Principal of
Churchill Park School, seeking funding towards the completion of a pathway
through wetlands connecting the area between the school and council land at
Churchill Park.
Recommending that the Board consider the application.
5.2. ST CHADS SCOUT GROUP
Attaching a Discretionary Funding application from St Chads Scout Group, seeking
funding towards purchasing 30 replacement chairs for the scout hall in
Rutherford Terrace, Meadowbank.
Recommending that the Board consider the application.
5.3. NEW MUSICAL PRODUCTIONS SOCIETY INC
This
application had not arrived at the time the agenda went to print, and will be
circulated under separate cover when available.
SMALL LOCAL INMPROVEMENT PROJECTS (SLIPS) DECISION REPORT JULY 2009
| K Yates |
|
| SLIPs Project portfolio Leader |
3 July 2009 |
Attaching the small local improvement projects (SLIPs) for consideration and
decision by the Board.
Recommending that the report and associated forms for current SLIPs proposals as
at July 2009 be received, and that the information therein be considered.
FINANCIAL CONTRIBUTIONS UPDATE
| L Voyde |
|
| Contributions co-ordinator |
July 2009 |
This item was not available at the time the agenda went to print, and will be
circulated under separate cover.
RESOURCE CONSENT DECISION - ST HELIERS BOAT RAMP
| L Manaia |
|
| Democracy advisor |
9 July 2009 |
Providing a copy of the Auckland Regional Council's outcome of a resource
consent hearing held on 11 June 2009 regarding the St Heliers boat ramp.
Recommending that the information be received.
COMMUNITY AND RECREATON LEASE POLICY
| L Manaia |
|
| Democracy advisor |
9 July 2009 |
Providing a copy of the report updating the 18 May 2009 Community Services
Committee on the Community and recreation lease policy, where it was resolved to
approve the revised policy and include the suggested changes.
Recommending that the information be received.
SHARED SPACE CONCEPT
| L Manaia |
|
| Democracy advisor |
8 July 2009 |
Providing a copy of the report informing the 11 June 2009 Transport Committee on
the shared space concept, where it was resolved to approve the concept of shared
space and the implementation of shared spaces within Auckland City, where an
initial trial will be undertaken in the CBD area.
Recommending that the information be received.
SUBMISSION ON THE LOCAL GOVERNMENT (AUCKLAND COUNCIL) BILL
| L Manaia |
|
| Democracy advisor |
9 July 2009 |
Attaching a copy of the Eastern Bays Community Board submission to the Auckland
Governance Legislation Committee regarding the Local Government (Auckland
Council) Bill.
Recommending that the submission be endorsed.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the
Chairman's report be received.
COMMUNITY BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
13.1. HELEN WALLACE
Attaching a report from the
Deputy chair Helen Wallace dated 6 July 2009, outlining issues she has been
involved in since the Board's last meeting.
Recommending that the
report be received.
13.2. KATE COOKE
Attaching a report from
Board member Kate Cook dated 7 July 2009 outlining issues she has been involved
in since the Board's last meeting.
Recommending that the
report be received.
13.3. DAVID ROBERTON
Attaching a report from
Board member David Roberton dated 6 July 2009 outlining issues he has been
involved in since the Board's last meeting.
Recommending that the
report be received.
COUNCILLORS REPORTS
Providing councillors with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note:
this is an information item and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
14.1 COUNCILLOR MILLAR
Councillor Millar will give a verbal update of
what she has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
14.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update of
what he has been involved in since the Board's last meeting.
Recommending that the
verbal report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
9 July 2009 |
Reporting on reports requested/pending and issues as at July 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
9 July 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for June 2009, be received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
9 July 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2008.
Recommending that the report be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
9 July 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
9 July 2009 |
Attaching correspondence
received and sent since the last meeting:
-
Thank you letter and funding accountability form from Glendowie Bowling Club
(Inc) - dated 9 June 2009
- Funding accountability form from St Heliers/Glendowie Residents'
Assn (Inc) for the June 2008 contribution - dated 10 June 2009
- Funding accountability form from St Heliers Bay Pony Club - dated
19 June 2009
- Thank you letter from St Heliers/Glendowie Residents' Assn (Inc)
Treasurer - dated 19 June 2009
- Thank you letter from St Heliers/Glendowie Residents' Assn (Inc)
Chairman - dated 20 June 2009
- Thank you letter from Selwyn Community Education - dated 29 June
2009.
Recommending that the
inwards correspondence be received.
