APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 15 July
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. ST JOHNS COLLEGE PRESCHOOL - SUZANNE MCKINNON
Ms
Suzanne McKinnon, Grant application co-ordinator of St Johns College Preschool,
wishes to address the Board in support of their application for discretionary
funding (refer item 5.1).
4.2. EASTERN SUBURBS ASSOCIATED FOOTBALL CLUB (AFC) - MR MALCOLM MCGILL
Mr
McGill of the Eastern Suburbs AFC, wishes to address the Board in support of the
application for discretionary funding for the Under 19's team to attend the
National championships to be held in Napier during October 2009 (refer item
5.2).
4.3. EASTERN SUBURBS ASSOCIATED FOOTBALL CLUB (AFC) - MR CHRIS RUFFELL
Mr
Chris Ruffell, Chairman, Juniors Eastern Suburbs AFC, wishes to address the
Board in support of their application for discretionary funding (refer item
5.3).
4.4. ORAKEI BASIN MANAGEMENT PLAN - LYNLEY OLSEN AND CORALIE BECKHAM
Lynley Olsen and Coralie Beckham, representing the Orakei Protection Society,
wish to address the Board with regard to the Orakei Basin Management Plan.
4.5. ORAKEI BASIN MANAGEMENT PLAN - SUE GIBBS
Sue
Gibbs wishes to address the Board with regard to the Orakei Basin Memorandum of
Understanding and progress of the Orakei Basin Management Plan.
4.6. CITY NIPPERS -AVAN POLO AND MERRAN BROCKIE
Avan
Polo and Merran Brockie, representatives of Surf Lifesaving Northern Region,
wish to address the Board in support of the application to hold the 'City
Nippers' programme at St Heliers Beach from November 2009 through to January
2010 (refer item 7).
DISCRETIONARY FUNDING APPLICATIONS
5.1. ST JOHNS COLLEGE PRESCHOOL
Attaching a Discretionary Funding application from St Johns College Preschool,
seeking funding towards the purchase of specific items of equipment including a
shade sail for their outdoor playground.
Recommending that the Board consider the application.
5.2. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC)
Attaching a Discretionary Funding application from Eastern Suburbs AFC, seeking
funding for the entry fee for the Under 19's to attend the Youth Championships
in Napier on 24-26 October 2009.
Recommending that the Board consider the application.
5.3. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC)
Attaching a Discretionary Funding application from Eastern Suburbs AFC, seeking
funding towards the costs of coaching football teams in local schools within the
area.
Recommending that the Board consider the application.
5.4. HOUSE OF BETHANY - SISTERS OF ST JOSEPH OF THE SACRED HEART NZ TRUST
Attaching a Discretionary Funding application from House of Bethany - Sisters of
St Joseph of the Sacred Heart NZ Trust, seeking funding towards the costs to
provide holiday stays of three days, two nights for two separate families during
the school holidays of September/October 2009.
Recommending that the Board consider the application.
5.5. COMMUNICARE ST HELIERS FRIENDSHIP CENTRE
Attaching a Discretionary Funding application from Communicare St Heliers
Friendship Centre, seeking funding towards the costs of transporting elderly and
disabled members to and from the centre.
Recommending that the Board consider the application.
5.6. THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION (INC)
Attaching a Discretionary Funding application from The Royal New Zealand Air
Force Association Inc seeking funding towards the costs of holding the annual
Air Force Commemoration Day parade during September 2009.
Recommending that the Board consider the application.
ORAKEI BASIN MANAGEMENT PLAN
| Andrew Beer |
|
| Open space planner |
27 July 2009 |
Reporting on preparation of a management plan for the Orakei Basin. The Board
is requested to identify interested stakeholders for consultation.
Recommending that the information be received and that the Board identify any
stakeholders to consult with prior to wider public consultation.
CITY NIPPERS 2009/2010 PROGRAMME
| W Wilson |
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| Team leader, Event and film operations |
12 August 2009 |
Providing information on the 2009/2010 City Nippers programme at St Heliers
Beach.
Recommending that the Board approve the City Nippers programme dates for
2009/2010.
CITY EVENTS ANNUAL REPORT
| G Gilmour |
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| Manager, Event and film operations |
29 June 2009 |
Providing the Board with an update on the functions and purpose of the City
events group, and retrospective summary of event activity within the Eastern
Bays ward for the period 1 July 2008 to 31 June 2009; risks, issues and
opportunities for events in Auckland
Recommending that the City events annual report and presentation be received.
FUTURE PLANNING FRAMEWORK AND EASTERN BAYS, REMUERA MEADOWBANK AND TAMAKI AREA PLANS - KEY THEMES AND CHANGES
| L Smith |
|
| Planner, Inner isthmus |
4 August 2009 |
Providing an overall
summary of the public feedback received in response to the area plan process and
feedback on the Eastern Bays, Tamaki and Remuera Meadowbank area plans.
Further, providing a summary of:
- Citywide spatial framework key themes
- Heritage key themes
- Key themes and changes for the Eastern Bays ward area
- Feedback summary report for all area plans
- Next steps - future planning framework.
Recommending that the
report be received.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE AUGUST 2009
| J Goh |
|
| SLIPs programme leader |
5 August 2009 |
Reporting on a total of 16 projects that were completed within the 2008/2009
financial year and that the project savings of $26,658 has been returned to the
Board for reallocation.
Recommending that the
report be received, noting
- that the 2009/2010 operational budget has been over-allocated and
has a deficit of $2,220
- that the three year capital expenditure budget is $300,915.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT AUGUST 2009
| K Yates |
|
| SLIPs Project portfolio Leader |
6 August 2009 |
Attaching the small local improvement projects (SLIPs) for consideration and
decision by the Board.
Recommending that the report and associated forms for current SLIPs proposals as
at August 2009 be received, and that the information therein be considered.
UPDATE ON GENTLEMEN'S BAY
Updating the Board on the closing of access to Gentlemen's Bay from Waitara Road
and Glover Park, St Heliers.
Recommending that the memorandum be received.
CONSULTATION ON CHANGES TO THE DOG BYLAW - CLOSING DATE EXTENDED TO 31 AUGUST 2009
| L Manaia |
|
| Democracy advisor |
11 August 2009 |
Providing background to council's new Dog bylaw which was approved by council on
23 April 2009, and advising that the closing date for further consultation has
been extended to 31 August 2009, noting that the Board has put in a submission
prior to the previous closing date of 31 July 2009.
Recommending that the information be noted.
RESOLUTIONS FROM COMMUNITY BOARDS REGARDING SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) EXTRA STAFF RESOURCE
| L Manaia |
|
| Democracy advisor |
12 August 2009 |
Attaching extracts containing responses from three other community boards with
regards to their response to a memorandum that advised all Boards would be
funding an extra staff member for the small local improvements projects (SLIPs)
team by $10,000 from each of their SLIPs funds. The matter was considered at
the 13 August 2009 City Development Committee meeting and these resolutions are
also attached for the Boards' information.
Recommending that the information be received.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the Chairman's report be received.
COMMUNITY BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
16.1. HELEN WALLACE
Attaching a report from the Deputy chair Helen Wallace dated 10 August 2009,
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
16.2. ADRIANA GUNDER
Attaching a report from Adriana Gunder dated 10 August 2009, outlining issues
she has been involved in since the Board's last meeting.
Recommending that the report be received.
16.3. KATE COOKE
Attaching a report from Board member Kate Cooke dated 10 August 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the
report be received.
16.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 10 August 2009
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note:
this is an information item and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
17.1. COUNCILLOR MILLAR
Councillor Millar will give a verbal update of
what she has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
17.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update of
what he has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
12 August 2009 |
Reporting on reports requested/pending and issues as at August 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
12 August 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for July 2009 be received.
EASTERN BAYS COMMUNITY BOARD FUNDS GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
12 August 2009 |
Attaching a breakdown of grants approved by the Eastern Bays Community Board
since 1 July 2009.
Recommending that the report be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
12 August 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
12 August 2009 |
Attaching correspondence
received since the last meeting:
-
Funding accountability form from Kohimarama Senior Citizens Club for the October
2008 contribution - dated 31 July 2009
- Interim Funding accountability form from Attitude Programmes for
funds granted to Parents Inc in 2008 - dated 11 June 2009
- Auckland City Council's response to the Community board's
submission to the Draft 10-year plan - dated 7 August 2009.
- Letter from NZ Geographic Board Nga Pou Taunaha o Aotearoa regarding
Stonefields - dated 3 July 2009.
Recommending that the
correspondence be received.
