APOLOGIES
An
apology has been received from Kate Cooke for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 19 August
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
PUBLIC CONSULTATION ON THE DRAFT LIQUOR LICENSING POLICY
| R Stokes |
|
| Group manager, Arts, community and recreation
policy |
8 September 2009 |
Providing information on the progress of the draft Liquor licensing policy and
inviting community boards' feedback through the special consultative procedure.
Recommending that the information be received and that the Board appoint a
working party to formulate a submission on the draft Liquor licensing policy,
noting the closing date for submissions is Wednesday, 7 October 2009.
MISSION BAY/SELWYN RESERVE CONCEPT PLAN
| L Manaia |
|
| Democracy advisor |
10 September 2009 |
Advising that a Concept Plan is being prepared and costed for the Mission
Bay/Selwyn Reserve. The Plan will be ready late September. In order to
expedite and co-ordinate all projects, it is recommended that a working party be
appointed with delegated authority to approve projects and to advance the
Mission Bay garden upgrade small local improvement project on behalf of the
Board.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the Chairman's report be received.
COMMUNITY BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
8.1. HELEN WALLACE
Attaching a report from the Deputy chair Helen Wallace dated 8 September 2009,
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
8.2. KATE COOKE
Attaching a report from Board member Kate Cooke dated 8 September 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
8.3. ADRIANA GUNDER
Attaching a report from Adriana Gunder dated 8 September 2009, outlining issues
she has been involved in since the Board's last meeting.
Recommending that the report be received and that officers attend to the issues
raised in the report.
8.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 7 September 2009
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note:
this is an information item and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
9.1. COUNCILLOR MILLAR
Councillor Millar will give a verbal update of
what she has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
9.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update of
what he has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
10 September 2009 |
Reporting on reports requested/pending and issues as at September 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
10 September 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for August 2009 be received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
10 September 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2009, and grants allocated for the 2008-2009 financial year.
Recommending that the report be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
10 September 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
10 September 2009 |
Attaching correspondence
received since the last meeting:
-
Thank you letter from Scouting New Zealand - dated 10 August 2009.
- Funding accountability form from St Helier's Bay Pony Club Inc for
the June 2009 contribution - dated 13 August 2009
- Letter from David J Gow - dated 21 August 2009
- Thank you letter from the Royal New Zealand Air Force Association
(Inc) - dated 3 September 2009.
Recommending that the
correspondence be received.
