APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 16
September 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. MR JIM LAMBERT - RENAMING OF CLIFF AVE
Mr
Jim Lambert wishes to address the Board in regard to the proposal to rename
Cliff Ave in St Heliers. (Refer item 6.)
4.2. AUCKLAND CRICKET ASSOCIATION INCORP. - KIERAN MCMILLAN AND CHRIS LANDER
Mr
Kieran McMillan, Auckland Cricket Game Development Manager, Mr Chris Lander,
Cricket operations manager and a representative from the Auckland University
Cricket Club wish to address the Board in regards to an application for a small
local improvement project (SLIPs) on behalf of Auckland Cricket Association
Incorporated to provide for the installation of two artificial cricket pitches
at Crossfield Road Reserve, Glendowie.
4.3. WAIATARUA RESERVE PROTECTION SOCIETY - YOLANDA THORP
Yolanda Thorp, President of the Waiatarua Reserve Protection Society, wishes to
address the Eastern Bays Community Board in relation to issues at Waiatarua
Reserve.
Additional Information:
The Group Manager Arts Community and Recreation Services
has responded as follows to the rabbit control issue in Waiatarua Reserve:
Officers have been undertaking rabbit control measures in
Waiatarua Reserve several times a year, and another control round is about to
commence within the next month. Officers acknowledge that the current control
measures are not having a significant impact on the rabbit population, so they
are preparing a more intensive long term plan that would run over a 12 month
period. This would have a variety of control methods, including controlled
poisoning and habitat modification. It would also incorporate population counts
to establish effectiveness. To help fund the long term rabbit control programme,
council officers will be seeking additional funding from the community board's
discretionary SLIPS funding programme.
Part of the issue appears to be related to rabbit activity
on the adjacent golf course, and council officers are also raising this with
golf course management.
As part of the long term control programme, council
officers intend to introduce a combination of contractor and volunteer rabbit
control. Poison baits are likely, but under strict conditions (such as dog and
cat proof bait stations, and fenced off areas).
Council staff require volunteers to help with regular
baiting of stations and monitoring of progress. If you are interested in being
involved as a volunteer, please contact David Bowden, Volunteer co-ordinator,
Parks Services, phone 354 2113 or by email on david.bowden@aucklandcity.govt.nz.
DISCRETIONARY FUNDING
5.1. ORAKEI KINDERGARTEN
Attaching a Discretionary Funding application from Orakei Kindergarten, seeking
funding to purchase an under-bench fridge.
Recommending that the Board consider the application.
5.2. CHRISTIAN CARE NETWORK TRUST (EASTERN SUBURBS)
Attaching a Discretionary Funding application from Christian Care Network Trust
(Eastern Suburbs), seeking funding towards ongoing administration costs,
particularly telephone and travel expenses.
Recommending that the Board consider the application.
PROPOSED RENAMING OF CLIFF AVENUE, ST HELIERS
| Oliver Richards |
|
| Street naming officer |
16 September 2009 |
Reporting on an investigation into the renaming of "Cliff Avenue" in St Heliers,
adjacent to "Cliff Road". Auckland City Environments (ACE) had received a
complaint that the two street names caused confusion for delivery of services.
The survey established that the majority of affected parties do not support a
renaming and that the problem is perceived to be minor.
Recommending that the Board resolves not to rename Cliff Avenue.
MISSION BAY CONCEPT PLAN
| D Barker |
|
| Parks adviser (community) |
12 October 2009 |
Providing a concept plan on Mission Bay relating to playground renewal, renewal
of existing furniture and rubbish bins, eastern car park and surrounds, garden
designs and potential future landscape projects.
Recommending that the Board approves the Overall Concept - Mission Bay Master
Plan 2009.
WAIATARUA RESERVE STOCKYARDS SMALL LOCAL IMPROVEMENT PROJECT
| K Yates |
|
| SLIPs project portfolio leader |
14 October 2009 |
Reporting on the Board
funded Waiatarua Reserve stockyards area parking feasibility assessment recently
completed by Traffic and Transportation Engineers Ltd. Seeking input from the
Board on how they wish to proceed with the Waiatarua Reserve stockyards area
project.
Recommending that the Board consider the Waiatarua Reserve stockyards area
parking feasibility assessment and provide officers with an indication of how
the Board wishes to proceed in relation to this project.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT JULY 2009
| K Yates |
|
| SLIPs Project portfolio Leader |
7 October 2009 |
Attaching the small local
improvement projects (SLIPs) for consideration and decision by the Board.
Recommending that the report and associated forms for current SLIPs proposals as
at October 2009 be received, and that the information therein be considered.
JANUARY 2010 EASTERN BAYS COMMUNITY BOARD MEETING
| L Manaia |
|
| Democracy Advisor |
12 October 2009 |
Community boards have been asked to advise whether
they believe the January 2010 Board meeting is required.
The Government has made a number of changes to
planning and reporting requirements for 2010/2011 via the Local Government
(Auckland Council) Act 2009 (Auckland Council Act). This change means that the
Annual Plan for 2010/2011 is only required to cover the four-month period from 1
July 2010 to 31 October 2010. The Transition Agency will prepare their planning
document for the remaining eight months of the financial year.
In the past, community boards met in January to allow
them to provide feedback to the March Combined committee meeting. Due to the
above changes, the January 2010 meetings will not be required for this purpose.
It is up to each community board to determine whether they wish to proceed with
their meeting in January, as there may be other business to deal with.
Recommending that the Eastern Bays Community Board
consider whether they wish to hold the January 2010 Board meeting.
TAMAKI DRIVE TRAFFIC ISSUES
| L Manaia |
|
| Democracy advisor |
14 October 2009 |
Attaching a media release dated 1 October 2009 from Auckland City Council and
various articles published in the New Zealand Herald relating to the recent
serious accident involving a vehicle and cyclists at Tamaki Drive, St Heliers.
At
its meeting held on 1 October 2009, the Transport Committee considered 'Shared
Use of Tamaki Drive' and resolved:
"That officers be requested to set up a forum among officers, representatives
from various groups and the Chairperson to address cycling safety issues as soon
as possible."
A
meeting has subsequently been scheduled with various interested parties for
Wednesday, 21 October 2009.
Recommending that this information be received.
TRANSPORT COMMITTEE - GREAT URBAN RIDES AUCKLAND
| L Manaia |
|
| Democracy advisor |
14 October 2009 |
At
its meeting of 3 September 2009, the Transport Committee considered the attached
presentation by Great Urban Rides Auckland and resolved inter alia as follows:
B. That officers investigate reallocating
cycling budgets for 2009/2010 to accommodate ideas put forward by Great Urban
Rides Auckland and report to the November Transport Committee meeting.
Recommending that the Board note the information received.
CYCLISTS RUNNING RED LIGHTS
| C Dixon |
|
| Senior road safety co-ordinator |
6 October 2009 |
At
its meeting in February 2009, council's Transport Committee resolved
"That officers investigate and write an information memorandum addressed to the
Transport Committee and to the Eastern Bays Community Board on actions that can
be realistically be implemented by Auckland City Council, including advocacy to
the central government in relation to bikes."
Providing an information memorandum on cyclists running red lights in the
eastern bays ward and measures in place to deter this from happening.
Recommending that the Board receive the report of the Senior road safety
co-ordinator.
RELOCATION OF THE MOUNTAIN FOUNTAIN
| L Manaia |
|
| Democracy advisor |
14 October 2009 |
Two locations have been
chosen to relocate the artwork "Mountain Fountain" that was removed from Aotea
Square in October 2008 for the square's redevelopment:
- The grounds of
Holy Trinity Cathedral, Parnell
- Selwyn Reserve, Mission Bay.
Recommending that the Board make a decision as to whether they would like the
"Mountain Fountain" located in the Selwyn Reserve at Mission Bay.
PARKING RESTRICTION CONSULTATION OUTCOME FOR MANAPAU, PUREWA AND PUROTO STREETS, MEADOWBANK
| L Manaia |
|
| Democracy advisor |
6 October 2009 |
Providing information on the outcome of consultation undertaken regarding
proposed parking restrictions on Manapau, Purewa and Puroto Streets,
Meadowbank. As the majority of respondents were not in favour of the proposal
to install time restricted parking, the decision has been made not to proceed
with the proposal. Broken yellow lines, however, will be installed at the
intersection of Tahapa Crescent and Manapau Street.
Recommending that the information be received.
SUBMISSION REGARDING THE DRAFT LIQUOR LICENSING POLICY
| Helen Wallace |
|
| Deputy chair, Eastern Bays Community Board |
30 September 2009 |
Attaching a copy of the Eastern Bays Community Board's submission to the Draft
Liquor licensing policy.
Recommending the Board endorse the submission.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the Chairman's report be received and that the Board consider
whether it wishes to make an application to the Auckland Regional Council
Sustainable Environment Awards 2009.
COMMUNITY BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
18.1. HELEN WALLACE
Attaching a report from the Deputy chair Helen Wallace dated 8 October 2009,
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
18.2. KATE COOKE
Attaching a report from Board member Kate Cooke dated 10 October 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
18.3. ADRIANA GUNDER
Attaching a report from Adriana Gunder dated 12 October 2009, outlining issues
she has been involved in since the Board's last meeting.
Recommending that the report be received and that officers attend to the issues
raised in the report.
18.4. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 11 October 2009
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received and that officers be requested to
arrange for the replacement of the Pt England Walk signage.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note:
this is an information item and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
19.1. COUNCILLOR MILLAR
Councillor Millar will give a verbal update of
what she has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
19.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update of
what he has been involved in since the Board's last meeting.
Recommending that the verbal report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
14 October 2009 |
Reporting on reports requested/pending and issues as at October 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
14 October 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for September 2009 be received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
14 October 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2009, and grants allocated for the 2008-2009 financial year.
Recommending that the reports be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
14 October 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
15 October 2009 |
Attaching correspondence
received since the last meeting:
-
Letter from Dorothy Tomlinson returning the discretionary grant money - 7
September 2009
- Funding accountability form from Auckland East Arts Council (Inc)
for the June 2009 contribution - dated 16 September 2009
- Funding accountability form from St Heliers Church and Community
Centre for the June 2009 contribution - dated 30 September 2009.
- Copy of the event programme for the Air Forces Commemoration Day
held at the Auckland War Memorial Museum on Sunday, 20 September 2009.
- Letter from Communicare thanking the Board for their discretionary
grant - 10 September 2009
Recommending that the
correspondence be received.
