APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meeting held on Wednesday, 21
October 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The following requests have
been received to address the meeting:
4.A. JAMES HOSKINS - PATTESON RESERVE
Mr
James Hoskins wishes to address the Board with regard to flattening out a
section of Patteson Reserve and regrassing it. (Also referenced in item 9 as a
small local improvement project (SLIPs) to install bollards along the Patteson
Avenue side of the reserve and plant more trees.)
4.B. MR RICHARD LINDROOS - 2010 MISSION BAY JAZZ AND BLUES FESTIVAL
Mr
Richard Lindroos wishes to update the Board on the 2010 Mission Bay Jazz and
Blues Festival.
4.C. MISSION BAY BUSINESS ASSOCIATION - DARRYL HENRY
Mr
Daryl Henry, Secretary of the Mission Bay Business Association, along with Mark
Goldstine, Chairman and Anton Botica, Deputy Chairman wish to address the Board
with regard to the 2010 Mission Bay Jazz and Blues Festival.
4.D. DR BASHIR AHMED - MECCA STONEHOUSE CAFE
Dr
Bashir Ahmed of the Mecca Stonehouse Café, wishes to address the Board with
regard to the effect the Mission Bay Jazz and Blues Festival has on his
business.
4.E. PHILIP HOLLINGS - CROSSFIELD RESERVE
Mr
Philip Hollings of the Bayside Baseball Club wishes to address the Board with
regard to a small local improvement project (SLIPs) proposal by Auckland Cricket
Association to install two artificial cricket pitches in Crossfield Reserve.
The baseball club is currently applying for a resource consent to have permanent
diamonds put in place and they are concerned that the cricket pitches could have
an adverse affect on their proposal.
Secretarial note: The Parks adviser active recreation and the SLIPs project
portfolio leader are aware of the Bayside Baseball proposal. They advise that
the Auckland Cricket Association proposal specifically mentions baseball and
states that their wickets would not impact on the baseball permanent pitch
project. Council officers advise that they would not support a proposal that
impacted on baseball.
4.F. ESTHER HAVER - DISCRETIONARY FUND APPLICATION - SLIP-PROOFING WOODEN STAIRS
Esther Haver, president of the St Heliers Bay Pony Club Inc. wishes to address
the Board in support of the Pony Club's discretionary fund application for the
installation of metal non-slip nail plates to make the wooden staircase
slip-proof. (Refer item 5.A).
DISCRETIONARY FUNDING APPLICATIONS
5.A. ST HELIERS BAY PONY CLUB INC.
Attaching a discretionary funding application from the St Heliers Bay Pony Club
Inc. seeking funding for the installation of metal non-slip nail plates to make
the wooden staircase slip-proof.
Recommending that the Board consider the application.
5.B. ST IGNATIUS CATHOLIC CHURCH
Attaching a discretionary funding application from St Ignatius Catholic Church,
seeking funding to purchase and install a commercial dishwasher/steriliser to
replace the present domestic grade machine.
Recommending that the Board consider the application.
AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI)
| L Manaia |
|
| Democracy advisor |
11 November 2009 |
Chris Smith, Manager major projects will give an update on the Auckland-Manukau
Eastern Transport Initiative (AMETI).
Recommending that the information be received.
EAST PLACE TEAM SIX MONTHLY REPORT
| Bonnie-May Shantz |
|
| Place manager, Arts Community & Recreation services |
1 November 2009 |
Providing an update on activities undertaken by the community services east
place team, working in the Eastern Bays area in the last six months and an
overview of upcoming activities and projects.
Recommending that the report be received.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE NOVEMBER 2009
| J Goh |
|
| SLIPs programme leader |
3 November 2009 |
Reporting on a total of 16 projects that were completed within the 2008/2009
financial year and that the project savings of $26,658 has been returned to the
Board for reallocation.
Recommending that the report be received, noting (i) that the 2009/2010
operational budget has been over-allocated by $48,361, (ii) that the Board
considers deferring some of the 2009/2010 operating expenditure projects to the
2010/2011 financial year, and (iii) the balance of the 3 year capital
expenditure funding is $60.911.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT NOVEMBER 2009
| K Yates |
|
| SLIPs Project portfolio Leader |
2 November 2009 |
Attaching the small local improvement projects (SLIPs) for consideration and
decision by the Board.
Recommending that the report and associated forms for current SLIPs proposals as
at November 2009 be received, and that the information therein be considered.
PROVISION FOR URGENT DECISIONS
| Lee Manaia |
|
| Democracy advisor |
11 November 2009 |
The
Eastern Bays Community Board does not meet again until 17 February 2010. It is
possible that matters may arise between 19 November 2009 and the next Board
meeting which require urgent attention. Any decisions would be reported back to
the Board at its 17 February 2010 meeting.
Recommending that the Board makes provision for any urgent decisions over the
summer recess.
DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION
| L Manaia |
|
| Democracy advisor |
11 November 2009 |
Attaching the summary
document, draft Auckland Regional Land Transport Strategy (RLTS) 2010-2040.
Briefing sessions to give an overview of the strategy and provide an opportunity
to ask questions are being held at the Auckland Regional Council building, 21
Pitt Street, committee room 3, on:
Friday, 20 November 1-3pm
Thursday, 26 November 4-6pm
Tuesday, 8 December 10am-12noon
If
the Eastern Bays Community Board is interested in putting forward a submission,
the closing date is Friday, 18 December 2009.
Recommending that the Board considers making a submission to the draft strategy.
THE AUCKLAND REGIONAL COUNCIL SUSTAINABLE ENVIRONMENT AWARDS 2009
| L Manaia |
|
| Democracy advisor |
11 November 2009 |
Attaching copies of the Eastern Bays Community Board's applications to the
Auckland Regional Council Sustainable Environment Awards 2009 in Category 4
"Sustainable Communities" and Category 6 "Community".
Recommending the Board endorse the applications.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the Chairman's report be received.
COMMUNITY BOARD MEMBER'S REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
14.A. HELEN WALLACE
Attaching a report from the Deputy chair Helen Wallace dated 11 November 2009,
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
14.B. KATE COOKE
Attaching a report from Board member Kate Cooke dated 9 November 2009 outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
14.C. ADRIANA GUNDER
Attaching a report from Adriana Gunder dated 9 November 2009, outlining issues
she has been involved in since the Board's last meeting.
Recommending that the report be received.
14.D. DAVID ROBERTON
Attaching a report from Board member David Roberton dated 9 November 2009
outlining issues he has been involved in since the Board's last meeting.
Recommending that the report be received and that the following issues raised in
relation to reserves be forwarded to officers for action.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note:
this is an information item and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
15.A. COUNCILLOR MILLAR
Councillor Millar
will give a verbal update of what she has been involved in since the Board's
last meeting.
Recommending that the verbal report be received.
15.B. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update of
what he has been involved in since the Board's last meeting.
Recommending that the
verbal report be received.
GENERAL BUSINESS
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
11 November 2009 |
Reporting on reports requested/pending and issues as at November 2009.
Recommending that the report be received and updated as appropriate.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
11 November 2009 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for October 2009 be received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
11 November 2009 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2009, and grants allocated for the 2008-2009 financial year.
Recommending that the reports be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
11 November 2009 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
11 November 2009 |
Attaching correspondence
received since the last meeting:
- Funding accountability form from St Heliers Church and Community
Centre for the June 2009 contribution - dated 13 October 2009.
- Funding accountability form from The House of Bethany for the
August 2009 contribution - dated 15 October 2009.
- Funding accountability form from St Heliers Bay Village Association
for the June 2009 contribution - dated 21 October 2009.
- Letter from Orakei Community Centre thanking the Board for their
discretionary grant in April 2009 - dated 9 November 2009.
- Letter from Eastern Suburbs Association Football Club (Inc) thanking
the Board for their support and a copy of the 75th Jubilee booklet - received 4
November 2009
Recommending that the
correspondence be received.
DISCRETIONARY FUNDING APPLICATION - MISSION BAY BOWLING CLUB (INC)
Attaching a discretionary funding application from the Mission Bay Bowling Club
Inc. seeking funding for repairs to a walkway through the club premises to
Tagalad Street.
Recommending that the Board consider the application.
NAMING OF TWO NEW RESERVES AND WETLAND IN STONEFIELDS, MT WELLINGTON
| D Cunningham |
|
| Open space planner |
11 November 2009 |
Providing suggested names for the two new neighbourhood parks and wetland being
developed as part of the Stonefields development.
Recommending that the Board consider the suggested names received noting that
officers intend to canvas those present at the official opening for a preferred
name.
Secretarial note: The Community Board Delegation reads as follows in relation
to the naming of new reserves:
Delegation: Power to rename local reserves and
parks and to recommend names for new local reserves and parks to the Chairman of
the Arts, Culture and Recreation Committee who may either approve them as
recommended or refer the matter on to the Arts, Culture and Recreation
Committee.
Act, Regulation, Bylaw or Function: Parks and Reserves
Provision Number: CM22
Delegate/s: Community Boards Delegation
Instrument: Council Resolution 11 December 2008
Delegator: Council
