APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eastern Bays Community Board meetings held on Wednesday, 18
November 2009 and Wednesday, 27 January 2010 to be confirmed as true and correct
records.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. SPORT AUCKLAND - MS PAULA BROWNING
Ms
Paula Browning of Sport Auckland (SPARC) wishes to update the Board on the
organisation's work in the Eastern Bays ward.
Recommending that Ms Browning be thanked for her presentation.
4.2. ST HELIERS VILLAGE ASSOCIATION - MS WENDY CASPERSONN
Ms
Wendy Caspersonn, Chairperson of the St Heliers Village Association wishes to
address the Board on traffic and parking issues around St Heliers village.
Further, Ms Caspersonn also wishes to address the Board in support of the St
Heliers Village Association's discretionary fund application towards the cost of
the St Heliers Community festival (refer item 5.1).
4.3. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB - MR CHRIS RUSSELL
Mr
Chris Russell, member of the Eastern Suburbs Association Football Club, wishes
to address the Board in support of their funding application (refer item 5.4).
DISCRETIONARY FUNDING APPLICATIONS
5.1. ST HELIERS VILLAGE ASSOCIATION INC.
Attaching a discretionary funding application from the St Heliers Village
Association Inc. seeking funding for the St Heliers Community Festival to be
held on Saturday, 27 March 2010.
Recommending that the Board consider the application.
5.2. THE HOUSE OF BETHANY - SISTERS OF ST JOSEPH OF THE SACRED HEART NZ
TRUST
Attaching a discretionary funding application from The House of Bethany -
Sisters of St Joseph of the Sacred Heart NZ Trust, seeking funding towards the
costs to provide holiday stays of three days, two nights for two separate
families during the school holidays in April 2010.
Recommending that the Board consider the application.
5.3. PARENTS INC - ATTITUDE DIVISION
Attaching a discretionary funding application from Parents Inc. - Attitude
Division seeking funding towards life skills programmes to be delivered at
Sacred Heart College, Selwyn College and Glendowie College.
Recommending that the Board consider the application.
5.4. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC)
Attaching a discretionary funding application from Eastern Suburbs Association
Football Club (AFC), seeking funding towards the costs of coaching football
teams in primary schools within the area.
Recommending that the Board consider the application.
5.5. UXBRIDGE COMMUNITY PROJECTS INCORPORATED
Attaching a discretionary funding application from Uxbridge Community Projects
Incorporated, seeking funding towards raising the awareness of environmental
issues in the Tamaki Estuary by running an art exhibition. The funding request
relates to prize money for a "Peoples Choice" award.
Recommending that the Board consider the application.
UPDATE ON ORAKEI POINT DEVELOPMENT
| J Anyon |
|
| Growth programme manager |
10 February 2010 |
A
presentation will be given by the Growth programme manager on the progress of
the Orakei Point development.
Recommending that the information be received.
ORAKEI BASIN WALKWAY UPDATE
| Graham Marchant |
|
| Parks adviser environmental/heritage |
4 February 2010 |
Providing a progress report on the Orakei Basin walkway.
Recommending that the information be received.
ORAKEI BASIN MANAGEMENT PLAN
| L Manaia |
|
| Democracy advisor |
10 February 2010 |
Attaching a memo with information on the Orakei Basin management plan, which is
due for completion by June 2010. The draft management plan will be considered by
the Arts, Culture and Recreation Committee at its March meeting.
Recommending that the information be noted.
ST HELIERS PARKING AND TRAFFIC ISSUES
| S Ebbett |
|
| Parking design team lead |
9 February 2010 |
Further to a site meeting held on 30 November 2009 to discuss parking issues in
St Heliers, providing an update on issues that are resolved, under investigation
or not feasible. Also, attaching a letter from the St Heliers Bay Village
Association Inc dated 8 February 2010 outlining their concerns.
Recommending that the report be received.
LETTER FROM THE GEOLOGICAL SOCIETY OF NEW ZEALAND - NAMING OF TWO NEW RESERVES AND WETLAND IN STONEFIELDS, MT WELLINGTON
Attaching a copy of a letter received from the Geological Society of NZ with
regard to the naming of two new reserves and wetland in Stonefields, Mt
Wellington.
Recommending that this item be considered with item 11 on the same matter.
NAMING OF TWO NEW RESERVES AND WETLAND IN STONEFIELDS, MT WELLINGTON
| Darren Cunningham |
|
| Open space planner |
17 February 2010 |
Reporting on the adoption of formal names for the two new neighbourhood parks
and wetland recently completed as part of the Stonefields development in the
former Mt Wellington Quarry.
Recommending that the Board recommends to the Arts, Culture and Recreation
Committee appropriate names for the two new parks and the wetland, taking into
consideration the names suggested by stakeholders and the feedback received from
the consultation process.
SURRENDER OF LEASE AND GRANT OF NEW LEASE TO GLENDOWIE BOWLING CLUB
| T Walters |
|
| Team administrator, ACR services |
1 February 2010 |
Reporting on an application by the Glendowie Bowling Club Inc. to surrender its
current lease for a new lease to commence with their plans for ground expansion,
allowing for the new lease to commence from 1 January 2010.
Recommending that the Board makes a recommendation to the Arts, Culture and
Recreation Committee to surrender the lease to Glendowie Bowling Inc on 1
January 2010 and grant a new lease with specific terms and conditions.
SURRENDER OF LEASE AND GRANT OF NEW LEASE TO GLENDOWIE TENNIS CLUB
| T Walters |
|
| Team administrator, ACR services |
1 February 2010 |
Reporting on an application by the Glendowie Tennis Club Inc. to surrender its
current lease for a new lease to commence with their plans for court expansion,
allowing for the new lease to commence from 1 January 2010.
Recommending that the Board makes a recommendation to the Arts, Culture and
Recreation Committee to surrender the lease to Glendowie Tennis Inc on 1 January
2010 and grant a new lease on specific terms and conditions.
IMPLEMENTATION OF THE SIGNS BYLAW FOR PUBLIC POSTER SITES
| C Horan |
|
| Manager service requests |
23 December 2009 |
This document was not available at the time the agenda went to print and will be
circulated under separate cover.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT FEBRUARY 2010
| K Yates |
|
| SLIPs Project portfolio Leader |
10 February 2010 |
Attaching the small local improvement projects (SLIPs) for consideration and
decision by the Board.
Recommending that the report and associated forms for current SLIPs proposals as
at February 2010 be received, and that the information therein be considered.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)
PROGRAMME UPDATE FEBRUARY 2010
| J Goh |
|
| SLIPs programme leader |
4 February 2010 |
Reporting on operational and capital expenditure budgets for small local improvement projects in the Eastern Bays ward.
Recommending that the Board approves one operational expenditure (opex) project
which can be delivered and funded across the two financial years, ensuring the
opex budget for 2009/2010 is fully utilised for the Eastern Bays ward. Further,
that the Board approves new opex projects for 2010/2011 financial year by April
2010, and consider transferring the less feasible projects over to the Projects
for Future Consideration list.
ANNUAL PLAN SUBMISSION WORKING PARTY
| L Manaia |
|
| Democracy advisor |
10 February 2010 |
Community boards have an opportunity to lodge a submission to the draft Annual
Plan.
Recommending that the Board
appoint a working party to formulate a submission on the draft Annual Plan
Submission, noting the closing date for submissions is 31 March 2010.
RESOLUTIONS FROM THE TRANSPORT COMMITTEE - TAMAKI DRIVE ROUTE SAFETY IMPROVEMENTS
| Lee Manaia |
|
| Democracy advisor |
10 February 2010 |
Attaching the minutes and planners report that was considered by the Transport
Committee at its meeting held on 4 February 2010, regarding the Tamaki Drive
Route Safety Improvements.
Recommending that the information be received.
EXTRACT MINUTES OF THE ARTS, CULTURE AND RECREATION COMMITTEE 11 NOVEMBER 2009 MEETING
Attaching an extract of the
minutes of the Arts, Culture and Recreation Committee meeting held on 11
November 2009, which considered an application to resite the "Mountain Fountain"
from Aotea Square to the Holy Trinity Cathedral in Parnell, along with the
"Facility Partnership proposals for the 2010/2011 financial year - stage two
assessments plus an update on active projects".
Recommending that the information be received.
SUBMISSION TO THE LOCAL GOVERNMENT COMMISSION BOUNDARY PROPOSAL
Attaching a copy of the
Eastern Bays Community Board's submission, prepared by the Chairman, to the
Local Commission Boundary proposal for wards, local boards and boundaries for
Auckland.
Recommending that the Board endorse the submission.
SUBMISSION TO THE NZ GEOGRAPHIC BOARD - NAMING OF FORMER MT WELLINGTON QUARRY SUBDIVISION
| L Manaia |
|
| Democracy advisor |
10 February 2010 |
Attaching a copy of the
Eastern Bays Community Board's submission, prepared by the Chairman, to the NZ
Geographic Board on the naming of the former Mt Wellington Quarry subdivision to
"Stonefields".
Recommending that the Board
endorse the submission.
SUBMISSION TO THE LOCAL GOVERNMENT (AUCKLAND LAW REFORM) BILL
This document was not available at the time the agenda went to print and will be
circulated under separate cover.
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the
Chairman's report be received.
COMMUNITY BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
24.1. HELEN WALLACE
Attaching a report from the Deputy chair Helen Wallace dated 8 February 2010,
outlining issues she has been involved in since the Board's last meeting.
Recommending that the report be received and that Amit Patel, Traffic engineer
be thanked for his work in Eastern Bays.
24.2. ADRIANA GUNDER
Attaching a report from Board member Adriana Gunder dated 8 February 2010, outlining
issues she has been involved in since the Board's last meeting.
Recommending that the report be received.
24.3. KATE COOKE
Attaching a report from Board member Kate Cooke dated 9 February 2010, outlining issues she has been
involved in since the Board's last meeting.
Recommending that the report be received.
24.4. DAVID ROBERTON
Attaching a report from
Board member David Roberton dated 8 February 2010 outlining issues he has been
involved in since the Board's last meeting.
Recommending that the
report be received and that officers be asked to consider placing fire risk
signage at the entrance to Auckland City's bush reserves.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note:
this is an information item and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
25.1. COUNCILLOR MILLAR
Councillor Millar
will give a verbal update of what she has been involved in since the Board's
last meeting.
Recommending that the verbal report be received.
25.2. COUNCILLOR ARMSTRONG
Councillor Armstrong will give a verbal update of
what he has been involved in since the Board's last meeting.
Recommending that the
verbal report be received.
REPORTS REQUESTED/PENDING AND ISSUES
| L Manaia |
|
| Democracy advisor |
10 February 2010 |
Reporting on reports requested/pending and issues as at February 2010.
Recommending that the updates be noted and the report be received.
GROUP ACTIVITY REPORTS
| L Manaia |
|
| Democracy advisor |
10 February 2010 |
Attaching activity reports and statistics from various groups within Auckland
City Council for the Board's information.
Recommending that the group activity reports for November 2009 to January 2010
be received.
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
| L Manaia |
|
| Democracy advisor |
10 February 2010 |
Attaching a breakdown of grants given by the Eastern Bays Community Board since
1 July 2009, and grants allocated for the 2008-2009 financial year.
Recommending that the reports be received.
COMMUNITY BOARD ACHIEVEMENTS REGISTER
| L Manaia |
|
| Democracy advisor |
10 February 2010 |
Providing the Board with an opportunity to submit items arising from agenda
reports, Boards' spokesperson reports and general board activity for inclusion
in an Achievements Register.
Recommending that the Board consider what, if any, achievements from the meeting
will be included in the Achievements Register.
CORRESPONDENCE
| L Manaia |
|
| Democracy advisor |
10 February 2010 |
Attaching correspondence
received since the last meeting:
-
Funding accountability form from Churchill Park School for the July 2009
contribution - dated 16 November 2009
- Letter from Eastern Spinners thanking the Board for their
discretionary grant - dated 12 November 2009
- Funding accountability form from Eastern Suburbs AFC for the August
2009 contribution - dated 1 December 2009 - returning grant money for the Under
19 Youth Championships
- Letter from Christian Care Network thanking the Board for their
discretionary grant - dated 23 December 2009
- Letter from Andrew.Stewart Ltd regarding Orakei Basin sluice gates
and walkway - dated 23 December 2009
- Funding accountability form from Selwyn Community Education for the
June 2009 contribution - dated 26 December 2009
- Letter and Funding Accountability form from the Orakei Kindergarten
for the October 2009 contribution - dated 1 December 2009.
- Letter and Funding Accountability form from the Royal NZ Air Force
Association (Inc) for the August 2009 contribution - dated 11 November 2009.
- Letter from Geological Society of NZ - dated 11 January 2010
- Letter from Auckland City Council regarding Notice of Requirement,
Plan modification 243 and Plan modification change 30 - dated 2 February 2010
Recommending that the
correspondence be received.
