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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

EASTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda apologies had been received from Deputy chair Helen Wallace and Councillor Millar.

2. CONFIRMATION OF MINUTES

   The minutes of the Eastern Bays Community Board meeting held on Wednesday, 17 February 2010 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. MISSION BAY BUSINESS ASSOCIATION - DARRYL HENRY

   Mr Darryl Henry, Secretary and Mr Mike Goldstine, Chairman of the Mission Bay Business Association wish to present to the Board an analysis of the issues and impacts of the Mission Bay Jazz and Blues Streetfest on the Mission Bay businesses.

   4.2. ST HELIERS-GLENDOWIE SCOUT GROUP - JANET ANDERSON

   Mrs Janet Anderson, committee member of the St Heliers-Glendowie Scout Group wishes to address the Board in support of a request for funding towards the 2010 ANZAC Parade (see item 5.1 of this agenda).

5. DISCRETIONARY FUND APPLICATIONS

   5.1. ST HELIERS-GLENDOWIE SCOUT GROUP

   Attaching a discretionary funding application from the St Heliers-Glendowie Scout Group seeking funding for the ANZAC parade to be held on Sunday, 25 April 2010.

   Recommending that the Board consider the application.

   [ATTACHMENT 5.1]

6. DRAFT ANNUAL PLAN 2010/2011

   Grant Smith
   Corporate planning manager	18 February 2010

   Providing an update on the 2010/2011 annual plan process including an overview of notable changes to the ten-year plan and the process for providing feedback on these changes.

   Recommending that the report by the Corporate planning manager be noted.

   [ATTACHMENT 6]

7. AMENDMENT OF THE SIGNS BYLAW 2007 - REAL ESTATE SIGNS AND POSTER BOARDS

   Helgard Wagener
   Senior Policy Analyst Urban Management	1 March 2010

   Outlining the proposal of Auckland City Council to amend the clauses of the Signs Bylaw 2007 that relates to poster boards and real estate.

   Further, this report is to rectify the omission of giving community boards an opportunity to make submissions, and therefore to obtain input on the proposed amendments before 6 April 2010.

   Recommending that the Board form a working party and make a written submission to the bylaw hearings panel before 6 April 2010, on both poster boards and real estate signs.

   [ATTACHMENT 7]

8. SLIPS PROGRAMME UPDATE MARCH 2010

   J Goh
   Slips programme leader	3 March 2010

   Reporting on operational and capital expenditure budgets for small local improvement projects in the Eastern Bays ward, noting that:

   1. the 2008/2009 operational expenditure budget was fully spent
   2. 95% of the 2009/2010 operational expenditure budget has been allocated
   3. a deficit of $4,000 for the 2010/2011 operational expenditure budget.

   Recommending that the Board note, that if all operational expenditure small local improvement projects for 2010/2011 are approved for delivery, it would result in an over-allocation of the budget. Further, recommending that projects be deleted or transferred to the "Projects for future consideration list" in order to meet budget requirements.

   [ATTACHMENT 8]

9. SLIPS DECISION REPORT MARCH 2010

   K Yates
   SLIPs project portfolio leader	10 March 2010

   Attaching the small local improvement projects (SLIPs) for consideration and decision by the Board.

   Recommending that the report and associated forms for current SLIPs proposals as at March 2010 be received, and that the information therein be considered.

   [ATTACHMENT 9]

10. PLACE NAME PROPOSAL: STONEFIELDS

    L Manaia
    Democracy advisor	10 March 2010

    Attaching a copy of a letter from the New Zealand Geographic Board dated 15 February 2010 in response to the Eastern Bays Community Board's letter of 9 February supporting the proposal to assign the place name Stonefields to the Mt Wellington Quarry.

    Recommending that the Board note the letter from the New Zealand Geographic Board regarding the Place name proposal: Stonefields.

    [ATTACHMENT 10]

11. ORAKEI MASTERPLAN - RESPONSES TO COMMUNITY BOARD CONCERNS

    J Anyon
    Manager growth implementation	18 February 2010

    Providing responses to the concerns expressed by the Eastern Bays Community Board at its meeting of 17 February 2010 (item 7).

    Recommending that the information be received.

    [ATTACHMENT 11]

12. ORAKEI POINT MASTERPLAN SUBMISSION

    L Manaia
    Democracy advisor	10 March 2010

    Attaching a copy of the Eastern Bays Community Board's submission, prepared by the Chairman, to the Auckland City Council on the Orakei Point Masterplan.

    Recommending that the Board endorse the submission.

    [ATTACHMENT 12]

13. SUPPLEMENTARY SUBMISSION - LOCAL GOVERNMENT (AUCKLAND LAW REFORM) BILL

    L Manaia
    Democracy advisor	10 March 2010

    Attaching a copy of the Eastern Bays Community Board's additional comments, prepared by the Chairman, to the Auckland Governance Legislation Committee on the Auckland Governance (Auckland Law Reform) Bill.

    Recommending that the Board endorse the additional submission.

    [ATTACHMENT 13]

14. CHAIRMAN'S REPORT

    Providing the Chairman with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    Recommending that the Chairman's report be received.

    [ATTACHMENT 14]

15. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    15.1. HELEN WALLACE

    Attaching a report from the Deputy chair Helen Wallace dated 8 March 2010, outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    [ATTACHMENT 15.1]

    15.2. KATE COOKE

    Attaching a report from Board member Kate Cooke dated 10 March 2010, outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    [ATTACHMENT 15.2]

    15.3. ADRIANA GUNDER

    Attaching a report from Board member Adriana Gunder dated 9 March 2010, outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    [ATTACHMENT 15.3]

    15.4. DAVID ROBERTON

    Attaching a report from Board member David Roberton dated 8 March 2010 outlining issues he has been involved in since the Board's last meeting.

    Recommending that the report be received and that officers be asked to consider placing fire risk signage at the entrance to Auckland City's bush reserves.

    [ATTACHMENT 15.4]

16. COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    [Note: this is an information item and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

    16.1. COUNCILLOR ARMSTRONG

    Councillor Armstrong will give a verbal update of what he has been involved in since the Board's last meeting.

    Recommending that the verbal report be received.

17. REPORTS REQUESTED/PENDING AND ISSUES

    L Manaia
    Democracy advisor	10 March 2010

    Reporting on reports requested/pending and issues as at March 2010.

    Recommending that the updates be noted and the report be received.

    [ATTACHMENT 17]

18. GROUP ACTIVITY REPORTS

    L Manaia
    Democracy advisor	10 March 2010

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the group activity reports for February 2010 be received.

    [ATTACHMENT 18]

19. EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER

    L Manaia
    Democracy advisor	10 March 2010

    Attaching a breakdown of grants given by the Eastern Bays Community Board since 1 July 2009, and grants allocated for the 2008-2009 financial year.

    Recommending that the reports be received.

    [ATTACHMENT 19]

20. COMMUNITY BOARD ACHIEVEMENTS REGISTER

    L Manaia
    Democracy advisor	10 March 2010

    Providing the Board with an opportunity to submit items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in an Achievements Register.

    Recommending that the Board consider what, if any, achievements from the meeting will be included in the Achievements Register.

    [ATTACHMENT 20]

21. CORRESPONDENCE

    L Manaia
    Democracy advisor	10 March 2010

    Attaching correspondence received since the last meeting:

    1. Funding accountability form from St Ignatius Catholic Church for the November 2009 contribution - dated 19 February 2010
    2. Funding accountability form from St Heliers Pony Club for the November 2009 contribution - dated 2 February 2010
    3. Funding accountability form from Eastern Suburbs AFC for the August 2009 contribution - dated 16 February 2010
    4. Funding accountability form from St John's College Preschool for the August 2009 contribution - dated February 2010
    5. Letter from Orakei Marae Social & Health Services thanking the Board for their discretionary grant in 2008 - dated 2 October 2009
    6. Letter from Andrew.Stewart advising the Board of upcoming works in the Orakei Basin area - dated 8 February 2010.

    Recommending that the correspondence be received.