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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Eastern Bays Community Board meeting held on Wednesday, 18 August and extraordinary meeting held on Tuesday, 7 September 2010 to be confirmed as true and correct records.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. MISSION BAY STREETFEST 2011

   J Quay
   Team Leader event and film operations	16 August 2010

   Seeking confirmation of the Board's endorsement of the annual Mission Bay Streetfest event and associated temporary closure of public open space including Selwyn Reserve, Mission Bay beach and Tamaki Drive, scheduled to take place on 26 February 2011 (rain date 5 March).

   Recommending that the Board consider endorsing the annual Mission Bay Streetfest, with the intention to increase the entry fee from $10 to $20.

   [ATTACHMENT 5]

6. SERGEANT GRAEME PORTER - NEW ZEALAND POLICE

   Sergeant Graeme Porter of the New Zealand Police will give a verbal report to the board on policing issues in and around the Eastern Bays ward.

   Recommending that the information from Sergeant Porter be received.

7. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE SEPTEMBER 2010

   J Goh
   SLIPs programme leader	3 September 2010

   Reporting on operational (opex) and capital (capex) expenditure budgets for small local improvement projects (SLIPs) in the Eastern Bays ward, noting that:

   1. 34 projects scoped
   2. 33 projects have been completed
   3. 12 projects in progress, scheduled to be completed by June 2011
   4. the approved 3-Year SLIPs Programme budget of $1,492,000 has been distributed in full ($438,000 opex, $1,054 capex).
   5. two approved mop-up projects for any remaining budget, being
      • Churchill Park weed management - opex funding
      • Churchill Park implementation of concept plan - capex funding.

   Recommending that the information be received, noting the thanks from the SLIPs team to the Eastern Bays Community Board members and Democracy Services staff.

   [ATTACHMENT 7]

8. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT SEPTEMBER 2010

   M Barlett
   SLIPs portfolio leader	7 September 2010

   Attaching the small local improvement projects (SLIPs) for consideration and decision by the Board.

   Recommending that the Board allocates a capital expenditure (capex) budget of $98,653 to the Madill's Farm playground upgrade project, noting that after consultation the project no longer includes the playground fence and poles for dogs to be tied to. Further recommending that all remaining capex be allocated to progress the Churchill Park concept plan.

   [ATTACHMENT 8]

9. EXTRACT FROM THE MINUTES OF THE TRANSPORT COMMITTEE - "AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) UPDATE"

   L Manaia
   Democracy advisor	9 September 2010

   Providing an extract from the minutes of the Transport Committee meeting held on 5 August 2010, which considered a report entitled "AMETI Update" dated 17 July 2010.

   Recommending that the report and Transport Committee resolutions be noted.

   [ATTACHMENT 9]

10. REPORT AND RESOLUTIONS FROM ARTS, CULTURE & RECREATION COMMITTEE - DRAFT ORAKEI BASIN MANAGEMENT PLAN

    L Manaia
    Democracy advisor	9 September 2010

    Providing an extract from the minutes of the Arts, Culture and Recreation Committee held on 8 September 2010, which considered a report entitled "Draft Orakei Basin Management Plan" dated 23 August 2010.

    Recommending that the report and Arts, Culture & Recreation Committee's resolutions be noted.

    [ATTACHMENT 10]

11. REPORT AND RESOLUTIONS FROM ARTS, CULTURE & RECREATION COMMITTEE - RATIONALISATION OF LEASE ARRANGEMENTS - THE LANDING

    L Manaia
    Democracy advisor	9 September 2010

    Providing an extract from the minutes of the Arts, Culture and Recreation Committee held on 8 September 2010, which considered a report entitled "Rationalisation of Lease Arrangements - The Landing" dated 17 August 2010.

    Recommending that the report and Arts, Culture & Recreation Committee's resolutions be noted.

    [ATTACHMENT 11]

12. REPORT AND RESOLUTIONS FROM ARTS, CULTURE & RECREATION COMMITTEE - ESTABLISHMENT OF A PETANQUE DIVISION AT ST HELIERS BOWLING CLUB

    L Manaia
    Democracy advisor	9 September 2010

    Providing an extract from the minutes of the Arts, Culture and Recreation Committee held on 8 September 2010, which considered a report entitled "Establishment of a Petanque Division at St Heliers Bowling Club" dated 13 August 2010.

    Recommending that the report and Arts, Culture & Recreation Committee's resolutions be noted.

    [ATTACHMENT 12]

13. EASTERN BAYS COMMUNITY BOARD LEGACY DOCUMENT

    L Manaia
    Democracy advisor	9 September 2010

    Attaching the Eastern Bays Community Boards' Legacy Document for consideration and endorsement. (The attachments 2, 3 and 4 mentioned in the document can be found elsewhere in this agenda.)

    Recommending that the Board consider the document, making any amendments and additions if necessary.

    [ATTACHMENT 13]

14. RESOURCE CONSENT - ROAD RESERVE OPPOSITE 23 TAMAKI DRIVE, ORAKEI (KELLY TARLTON'S UNDERWATER WORLD)

    L Manaia
    Democracy advisor	9 September 2010

    Attaching a copy of the Eastern Bays Community Board's submission, prepared by the Chairman, to the Auckland City Council on the resource consent for Road Reserve Opposite 23 Tamaki Drive, Orakei (Kelly Tarlton's Underwater World).

    Recommending that the Board endorse the submission.

    [ATTACHMENT 14]

15. CHAIRMAN'S REPORT

    Providing the Chairman with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    Recommending that the Chairman's report be received.

    [ATTACHMENT 15]

16. COMMUNITY BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    16.1. HELEN WALLACE

    Attaching a report from Deputy Chair Helen Wallace dated 7 September 2010, outlining issues she has been involved in since the Board's last meeting.

    Recommending that officers contact the Principal and Establishment Board of Stonefields School to discuss the implementation of a Walking School Bus programme prior to the school's opening. Further, recommending that the route to Stonefields School, particular for children outside the Stonefields subdivision, be flagged as an ongoing matter to be added to the Board's legacy document.

    [ATTACHMENT 16.1]

    16.2. KATE COOKE

    Attaching a report from Board member Kate Cooke dated 7 September 2010, outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    [ATTACHMENT 16.2]

    16.3. DR ADRIANA GUNDER

    Attaching a report from Board member Dr Adriana Gunder dated 8 September 2010, outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    [ATTACHMENT 16.3]

    16.4. DAVID ROBERTON

    Attaching a report from Board member David Roberton dated 7 September 2010, outlining issues she has been involved in since the Board's last meeting.

    Recommending that the report be received.

    [ATTACHMENT 16.4]

17. COUNCILLORS REPORTS

    Providing councillors with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    [Note: this is an information item and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

    17.1. COUNCILLOR TONI MILLAR

    Attaching a report from Councillor Millar dated 8 September 2010 outlining issues she has been involved in during her career as an elected representative.

    Recommending that the report be received.

    [ATTACHMENT 17.1]

    17.2. COUNCILLOR ARMSTRONG

    Councillor Armstrong will give a verbal update of what he has been involved in since the Board's last meeting.

    Recommending that the verbal report be received.

18. REPORTS REQUESTED/PENDING AND ISSUES

    L Manaia
    Democracy advisor	9 September 2010

    Reporting on reports requested/pending and issues as at September 2010.

    Recommending that the updates be noted and the report be received.

    [ATTACHMENT 18]

19. GROUP ACTIVITY REPORTS

    L Manaia
    Democracy advisor	9 September 2010

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the group activity reports for August 2010 be received.

    [ATTACHMENT 19]

20. EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER

    L Manaia
    Democracy advisor	9 September 2010

    Attaching a breakdown of grants given by the Eastern Bays Community Board since 1 July 2010, and grants allocated for the 2008-2009 and 2009-2010 financial years.

    Recommending that the report be received.

    [ATTACHMENT 20]

21. COMMUNITY BOARD ACHIEVEMENTS REGISTER

    L Manaia
    Democracy advisor	9 September 2010

    Providing the Board with an opportunity to submit items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in an Achievements Register.

    Recommending that the Board consider what, if any, achievements from the meeting will be included in the Achievements Register.

    [ATTACHMENT 21]

22. CORRESPONDENCE

    L Manaia
    Democracy advisor	9 September 2010

    Attaching correspondence received since the last meeting:

    1. letter of thanks from The Royal New Zealand Airforce Association (Inc) for funding - dated 10 August 2010.

    Recommending that the correspondence be received.

    [ATTACHMENT 22]