MINUTES OF A MEETING OF THE EASTERN BAYS COMMUNITY BOARD HELD ON WEDNESDAY, 19 SEPTEMBER 2007 AT 6.00 PM

1. APOLOGIES

   Moved: Davis./.Armstrong

   That the apology from Councillor Millar for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Davis./.Armstrong

   That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 15 August 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. CITY NIPPERS EVENT, ST HELIERS BEACH

   Moved: Davis./.Armstrong

   That Avan Polo and Tracy Wilson from Surf Life Saving Northern Region be thanked for their submissions with regard to the proposed City Nippers water safety skills programme at St Heliers Beach between November 2007 and February 2008; and that the submissions be considered with Item 6.

   Item 6 was taken at this point.

   DISCRETIONARY FUNDING

5. ST HELIERS MEN'S PROBUS CLUB

   Moved: Davis./. Armstrong

   That the Board approve a grant of a further $1,000 to the St Heliers Mens Probus Club for the purchase of a projector.

   CARRIED

   GENERAL BUSINESS

6. CITY NIPPERS - SURF LIFE SAVING EVENT - ST HELIERS BEACH

   Secretarial note: Each session is for one hour 30 minutes commencing at 9:00am on Sundays. Catchment for attendees from Eastern bays area.

   Moved: Davis./.Stonyer

   1. That the request by Surf Life Saving Northern Region to utilise part of St Heliers Beach (from the groyne to Cliff Rd) for the City Nippers water safety skills programme on the dates and at the times as set out in the communication of Keith Williams, Events facilitator dated 3 August 2007 be supported in principle conditional upon the following:
      1. an existing citywide event(s) being deleted in favour of this eastern bays ward event.
      2. a revised schedule of activities taking existing events into a/c 
      3. a review of locations for this event across ward beaches
      4. a progress report following the second course completion
      5. a traffic management plan for drop off and pick up of participating children.
   2. That a board member be nominated to work with council officers and Surf Life Saving Northern region to facilitate this event and ensure conditions are being met.

   The motion was put by show of hands and declared LOST 4 votes to 2 votes

   Moved: Armstrong/Roberton

   1. That the request by Surf Life Saving Northern Region to utilise part of St Heliers Beach (from the groyne to Cliff Rd) for the City Nippers water safety skills programme on Sundays only (26 events as revised at the meeting) and at the times as set out in the communication from Keith Williams, Events facilitator dated 3 August 2007 be supported in principle, but that these events not be approved unless equivalent impact event(s) be displaced so that there is no net increase in events in the eastern bays, and St Heliers in particular.
   2. That the board be furnished with a programme of Tamaki Drive events for the next 12 months with comments as to their perceived priority and catchment to enable the Board to input into the proper rationalisation of events on Tamaki Drive and in the Eastern bays.

   The motion was put by show of hands and CARRIED 4 votes to 2 votes

7. COMMUNITY BOARD LOCAL FUNDING, 2007

   Moved: Davis./.Wallace

   1. That the report of the Community advisor dated 12 September 2007 be received.
   2. That the recommendations for grants totalling $13,340 from the Community Board Local Fund 2007 be approved as follows:

   Name of Organisation	Purpose	Amount
   Christian Care Network Trust, Eastern Suburbs	ongoing administration costs	$800
   Communicare Civilian Maimed Assn. Auckland Inc	Transport costs for members	$400
   East and Bays Parents Centre Inc	Recognise volunteer contribution	$1800
   East and Bays Parents Centre Inc.	committee and volunteer training	$2240
   East Auckland Home and Budget Service Charitable Trust	provide budget advice and assistance to clients	$4000
   First Orakei Sea Scout Group	purchase lifejackets	$950
   Mainly Music Inc. St Heliers Bay	purchase a sound system	$550
   Parents Inc	pay for 'Attitude' presentations at Selwyn College	$1100
   St Heliers Communicators	purchase a power point projector	$1500

   3. That the applications from Family Matters Inc and the Lonely Miaow Association Inc be referred to the Community Group Assistance Fund.

   CARRIED

8. BOY RACER PROBLEM IN RIDDELL ROAD GLENDOWIE

   Secretarial Note: The Board on 18 April 2007 received a petition with 81 signatures and a submission from Mrs Cheryl Willetts. The Board resolved:

   1. That the petition requesting the "Council to undertake a traffic study between 6pm and 6am on Riddell Road, Glendowie, particularly between Clouston Street and Glover Road", in relation to traffic speeds and unsafe driving be received.
   2. That the petition and the submissions from Cheryl Willetts be referred to the Manager, road safety for consideration and that the manager be requested to report back to the Board within two months on this matter with proposals to resolve particular problems.

   Moved: Davis./.Roberton

   1. That the Eastern Bays Community Board endorses the proposal to request Police enforcement to assist in reducing vehicle speeds on Riddell Road, Glendowie.
   2. That Mrs Cheryl Willetts and the petitioners be sent a copy of the report of the Traffic Engineer, Traffic and Roading Services dated 2 June 2007 for information.

9. ST HELIERS VILLAGE ASSOCIATION GRANT AND EASTERN BAYS SLIPS WASH UP SEPTEMBER 2007

   Moved: Davis./.Roberton

   1. That the report of the SLIPs Co-ordinator dated 29 August 2007 be received.
   2. That the following projects be approved for 2007/2008 SLIPs funding;
      1. Madills Farm Changing Rooms Upgrade ~ $ 46,895

         (The scope of the project to include appropriate signage requesting users to clean the mud from their boots outside the changing rooms; officers to liaise with the Eastern Suburbs Football Club to encourage players outside, and to discuss with the Club the possibility of the Club incurring costs for call-outs or maintenance outside existing levels caused from blockage caused by players cleaning boots in the showers.)

      2. Ngahue Reserve Auckland Netball Centre Outdoor Tennis Courts Grant ~ $ 26,750

         (Towards the purchase and installation of mobile tennis frames for use at the Centre.)

      3. 3. Waiatarua Reserve Animal Pest Control Volunteer Project Stage 1 of 3 2007/2008 ~ $4,000

         (Towards reducing the number of rodents etc to protect wildlife and help with native plant regeneration and improving the ecology of the Waiatarua Reserve.)

      4. School organic composting initiative ~ $3,500

         That Board member Roberton be the Board's representative to decide with the Waste Education Officer the local schools (including Glen Taylor) to be approached.

      5. Swainston Reserve Playground Upgrade Stage 1 consultation and design ~ $11,000. (for neighbourhood survey and concept design for the upgrade to playground facilities)

         That the SLIPs co-ordinator be requested to contact the relevant operational group to ascertain the condition rating and renewals funding status of the Swainston Reserve Playground project, and to return the updated SLIPs proposal form for Stage 2, for the upgrade of the play facilities in the Reserve, to the Eastern Bays Community Board for consideration in the 2008/2009 SLIPs funding allocation.

      6. Atkin Ave Reserve Bollards ~ $6,500

         (To be installed along the road frontages at Atkin Reserve, 11 Atkin Avenue, Mission Bay, to prevent on-going damage by vehicles being driven over the grassed area.)

      7. Waiatarua Stockyards Upgrade Stage 1 Concept and Consultation ~ $10,000

         (To remove the redundant barn and stockyards and provide an attractive entry, and opening up the views, into the Waiatarua Reserve.)

      8. Cnr Auckland Road and Tamaki Drive Pleasance area upgrade ~ $22,775

         (Enhancing an unused concrete surface area, and if funding is sufficient, this work to include the installation of a village entrance sign advising people they are entering St Heliers. If such a sign is not included, then any funding left over from the upgrade to be returned to the Eastern Bays Community Board's holding for reallocation in the 2008/2009 financial year.)

   3. That the Board endorses the St Heliers Village Association grant with the following works, identified by the St Heliers Village Association Executive, within the St Heliers Village area for the SLIPs co-ordinator to progress with the Village Association and to use the previously approved funding from the Community Board:
      1. upgrade the existing tree lighting in the village area
      2. installation of additional tree lighting facilities in the village area
      3. installation of a power box at the memorial for use during events
      4. creation of a concept design for the entire village area that will allow the identification of projects to be recommended to the Board and Auckland City Council, and other works that would fall outside Council's programmes and can be achieved by the Mainstreet.
   4. St Heliers Bay Boat Ramp Reinstatement

      That the $16,807 budget remaining from the $48,000 consultation project previously approved by the Board, be used to progress the application for resource consents needed to reinstate the St Heliers Bay boat ramp.

      Secretarial Note: The Arts, Culture and Recreation Committee on 9 July 2007 resolved:

      1. That the Arts, Culture and Recreation Committee supports the concrete ramp with concrete sides option (Option 2B) for the St Heliers Bay boat ramp, and that the officers proceed with Resource Consent application.
      2. That officers report back to the Arts, Culture and Recreation Committee providing funding options within existing budgets for the St Heliers Bay boat ramp.
   5. Eastern Bays Community Anti-Graffiti Murals
      1. That the SLIPs Co-ordinator be requested to report to the next meeting of the Board on progress to find a site for the Adrian Jackson Mural, and on other sites for anti-graffiti murals.
      2. That the Board consider for future SLIPs anti-graffiti projects, decorating utility boxes.

   CARRIED

10. MICHAEL JOSEPH SAVAGE MEMORIAL - LANDSCAPE RESTORATION PLAN

    Moved: Davis./.Wallace

    That the memorandum of the Senior Landscape Architect, dated 3 September 2007 regarding the Michael Joseph Savage memorial landscape restoration plan, be received.

    CARRIED

11. DRAFT ANNUAL PLAN 2007/2008 AND AMENDMENTS TO LTCCP

    Moved: Davis./.Roberton

    That the information from the Manager democracy services dated 13 August 2007 responding to the Eastern Bays Community Board's submissions on the Council's Draft Annual Plan 2007/2008 and Amendments to LTCCP be received.

    CARRIED

12. WAIATARUA WETLAND RESTORATION PROJECT: ARC ENVIRONMENT AWARD

    The Chairman advised that the City Scene dated 26 August 2007 reported on the front page, with photograph, a news story that, among other awards, Auckland City Council's work on the Waiatarua Wetland restoration project was acknowledged in the Sustainable Public Sector category at the recent ARC Sustainable Environment Awards.  The reserve is the site of the country's largest urban wetland project, with enhancements including reduced flooding and improvements to stormwater quality, ecological benefits and the creation of a popular reserve.

    As the Eastern Bays Community Board has been significantly involved in the project from inception, and has provided, and still is providing SLIPs funding to enhance this Reserve, the Board can also feel that the Award acknowledges the work of the Board.

    Moved: Davis./. Roberton

    That the Chairman's report on the Waiatarua Wetland Restoration Project: ARC Environment Award be received.

    CARRIED

13. CHAIRPERSON'S REPORT

    13.1. CHAIRPERSON'S REPORT

    Secretarial Note:

    1. Pages 147 and 148 are attachments to the Chairman's report (relating to item (1) Accountability Report); pages 92 and 93 are NOT part of the Chairman's report and do not form part of this agenda.
    2. The Chairman tabled a report dated 14 September 2007 from Don Munro on behalf of the Chief executive, regarding item (3) in the Chairman's report - Footpath Renewals.
    3. The Chairman tabled a response from the Chief executive dated 17 September 2007 regarding item (2) in the Chairman's report - St Heliers Foreshore (lighting the new board-walk at the western end of the foreshore).

    Moved: Davis./.Wallace

    1. That the Chairman's report, excluding pages 92 and 93, but including pages 147 and 148, be received.
    2. That the responses from the Chief Executive and Don Munro be received.

    CARRIED

14. BOARD MEMBERS REPORTS

    14.1 . HELEN WALLACE

    Moved: Wallace./.Millar

    That the verbal report of Board member Wallace be received.

    CARRIED

    14.2. DR ADRIANA GUNDER

    Moved: Davis./.Wallace

    That the report of Board member Gunder be received.

    CARRIED

    14.3. DAVID ROBERTON

    Moved: Roberton./.Davis

    That the report of Board member Roberton be received.

    CARRIED

    14.4. HEATHER STONYER

    Moved: Stonyer./.Davis

    That the report of Board member Stonyer be received.

    CARRIED

15. COUNCILLORS REPORTS

    15. COUNCILLOR MILLAR

    Davis./.Wallace

    That the report of Councillor Millar be received.

    CARRIED

16. REPORTS REQUESTED / PENDING

    Moved: Davis./.Stonyer

    That the Reports Requested/Pending list as at September 2007 by the Democracy advisor be received and updated as follows, and as appropriate:

    1. That as a response has been received by members regarding the SLIPs project delivery, this matter be deleted from the pending list
    2. That the item concerning the St Heliers Centre Plan be re-named in the list as "St Heliers Centre Plan" (instead of "Councillors reports - Cr Millar", as it was a Board resolution), and that the Board be kept informed of progress in this matter
    3. That the item concerning liquor bans in the Eastern Bays Ward be re-named in the list "Liquor bans" (instead of "Councillors reports - Cr Millar", as it was a Board resolution), and that the Board be kept informed of progress as the result of the recent workshop
    4. That an item be added to the list keeping the Board informed of progress on repairs to the Glendowie Reserve/Tahuna Torea Reserve walkway (see Board resolution 16 May 2007)
    5. That an item be added to the list concerning resolution 9C of the Board's minutes dated 16 May 2007 relating to consultation and implementation of traffic control markings at Edmund Street, St Heliers.

    CARRIED

17. GROUP ACTIVITY REPORTS

    Moved: Davis./.Wallace

    That the Group Activity Reports for July-August 2007 be received, it being noted that Ara Street (kerb & channel repairs - September 2007) is not in the Eastern Bays Ward.

    CARRIED

18. COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis./.Roberton

    That the following achievements be added to the Board's Achievements Register:

    • Completion of the Tahuna Torea Fish Ponds Flushing Project.
    • Successful advocacy for a fireworks ban at specific public places in the Eastern Bays Ward.

    CARRIED

19. CORRESPONDENCE

    Moved: Davis./.Wallace

    That correspondence from the Director, Selwyn Community Education dated 13 August 2007 be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7:30 pm.