APOLOGIES
Moved: Davis/Gunder
That the apology from Councillor Armstrong be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Davis/Wallace
That the minutes of the extraordinary Eastern Bays Community Board meeting held
on Monday, 12 November 2007 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
4.1. CITY NIPPERS EVENT,
ST HELIERS BEACH
Moved: Davis/Millar
That Avan Polo and Tracey Williams of Surf Life Saving Northern Region be
thanked for their presentation regarding the proposed City Nippers event at St
Heliers beach.
CARRIED
4.2. MR G PUTT - IN SUPPORT
FOR CITY NIPPERS
Moved: Davis/Gunder
That Mr Putt be thanked for his presentation in support of the City Nippers
programme.
CARRIED
4.3. MS S JONAS - IN SUPPORT FOR CITY
NIPPERS
Moved: Davis/Millar
That Ms Jonas be thanked for her presentation in support of the City Nippers
programme.
CARRIED
Item
4.9 was taken at this point.
4.4. GINY PERDOK - TRAFFIC AND BOY RACERS
IN ALLUM STREET
Moved: Davis/Gunder
-
That Ms Ginny Perdok, Mr Andre Gargiulo and Mr
Michael Watt be thanked for their presentation regarding traffic issues in Allum
Street.
-
That the concerns raised be conveyed and Mrs Perdok's correspondence sent to the Area traffic safety engineer for a report
back to the Eastern Bays Community Board on whether traffic calming devices are
appropriate for Allum Street.
-
That the petition with 34 signatures
containing the following prayer, be received:
"I request that the Eastern Bays Community Board take into consideration the
problem of car racing in Allum Street and facilitate the installation of road
bumps."
CARRIED
4.5. MR AND MRS BARTLETT - INTERSECTION
ALLUM ST AND MELANESIA ROAD, KOHIMARAMA
Moved: Davis/Gunder
-
That Mr and Mrs Bartlett be thanked for their
presentation regarding the intersection at Allum Street and Melanesia Road,
Kohimarama.
-
That Mr and Mrs Bartlett's concerns be conveyed and their
correspondence be sent to the Traffic safety engineer for consideration in the
report requested under item 4.4.
CARRIED
4.6. MR CHRISTOPHER TANT - RESIDENTS
PETITION FOR SPEED HUMPS IN ALLUM STREET
Moved: Davis/Roberton
-
That Mr Tant be thanked for his presentation opposing the installation
of speed humps in Allum Street.
-
That Mr Tant's concerns be conveyed and his correspondence also be
sent to the Area traffic safety engineer for consideration in the report
requested under item 4.4.
CARRIED
4.7. CANENZ (ASSOCIATION
TO CONSERVE AND NURTURE EDUCATION ZONES, INC.) - MR CHARLES LOWNDES
Moved: Davis/Roberton
-
That Mr Lowndes be thanked for his presentation and for keeping the
Eastern Bays Community Board informed.
-
That the Eastern Bays Community Board notes that the Council has
received the formal Private Plan Change request and understands that a report is
expected to go to Council's City Development Committee in February 2008.
CARRIED
Councillor Millar left the room
and did not speak or vote on the above item.
4.8. JAN POWER - SECuRITY
AT RAILWAY STATION CARPARKS
Ms Power tabled the
document she spoke to.
[Attachment 4.8[
Moved: Davis/Wallace
-
That Mrs Power and Dominic Gourley be thanked for their presentation
regarding security at railway station carparks.
-
That the Eastern Bays Community Board express
their concern and support for anything that can be done to prevent crimes
occurring at railway stations to the Police, railway management and council's
parking officers, noting that the Meadowbank railway station is the only station
in the Eastern Bays Community Board's area, though residents use stations in
Tamaki and Hobson wards.
-
That the resolutions and the written
submission be sent to both Hobson and Tamaki Community Boards for their
information.
CARRIED
4.9. MRS LOUISE DAVIES
AND MR MAURICE TWOMeY- ST HELIERS/ GLENDOWIE RESIDENTS ASSOCIaTION - CITY
NIPPERS
Moved: Davis/Millar
-
That Mrs Davies and Mr Twomey from the Glendowie Residents Association
be thanked for their presentation regarding the City Nippers programme.
-
That the request by Surf Life Saving Northern Region be supported to
utilise part of St Helier's Beach (from the eastern groyne to Cliff Road) and
other eastern bays beaches for the City Nippers Water Safety Skills programme
between 9:00am to 10:30am on dates, in the 2007-2008 summer period, to be
negotiated by the council's Event manager and the Surf Life Saving Northern
Region.
CARRIED
Moved:
Davis/Wallace
-
That the Open space policy officer be requested to identify how best
to manage recreation programmes in open public spaces in the Eastern Bays ward,
including Tamaki Drive and Vellenoweth Green, and report to the Eastern Bays
Community Board at its February 2008 meeting.
CARRIED
APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS
Moved:
Davis/Gunder
That the Eastern Bays
Community Board appoints the following spokespersons:
|
SPOKESPERSON ROLE |
APPOINTEE |
|
Transport |
Helen Wallace |
|
Liquor licensing |
Kate Cooke |
|
Parks and recreation |
David Roberton |
|
Madills Farm |
Adriana Gunder |
|
Events |
Helen Wallace and
Colin Davis |
|
Community services |
Adriana Gunder |
|
Trees |
David Roberton |
|
Signs and banners |
Kate Cooke |
|
Planning |
Colin Davis |
CARRIED
APPOINTMENT OF COMMUNITY BOARD LIAISON ROLES
Moved: Davis/Gunder
A. That the Eastern Bays Community Board makes the following appointments
to liaise with community groups in the Eastern Bays ward:
|
|
RESPONSIBILITIES |
|
Mr C R J Davis, JP
(Chairman)
(Colin) |
Sacred Heart College
Mt Carmel Primary
St Ignatius Primary
Pony clubs
Bowling
Orakei basin
Tamaki Edge (with Board
member Wallace)
Stormwater and Drainage
(with Board member Gunder)
Ngati Whatua o Orakei
Trust Board
Auckland Region and Far North District
Community Boards Association
Project Hobson -
Community Liaison Group
Graffiti (with Board
member Wallace)
Netball (with Board
member Cooke)
Tamaki Drive Coastal
Management (with Cr Millar) |
|
Mrs H Wallace (Deputy Chair)
(Helen) |
Glen Taylor Primary and
Kohanga Reo
Meadowbank Primary
Probus - Women's
Emergency Management
Rotary
Meadowbank Community
Centre - St Johns Rd
Tahapa Community Centre
- Tahapa Crescent
Friends of Churchill
Park (with Cr Armstrong)
Tamaki Edge (with Board
member Davis)
Hospice
Graffiti (with Board
member Davis) |
|
Councillor D Armstrong,
Q.S.O
(Douglas) |
Friends of Churchill
Park (with Board member Wallace)
Yachting |
|
Mrs K Cooke
(Kate) |
St Joseph's Primary
\Orakei Primary
Scouts/Guides
Orakei Community Centre
Netball (with Board
member Davis)
Playgrounds
Youth Council |
|
Dr Gunder, JP
(Adriana) |
Kohimarama primary
St Thomas' primary
St Heliers Community
Centre
Probus - Men's
CAB (Remuera and Eastern
Bays)
Riding for the Disabled
Friends of Madills Farm
Stormwater and drainage
(with Board member Davis)
Soccer (with Board
member Roberton)
Cricket |
|
Councillor T A Millar
(Toni) |
Glendowie College
Selwyn College >
Glendowie Primary
Churchill Park Primary
(with Board member Helen Wallace)
St Heliers Primary
Rotary
Tennis
Friends of St John's
Bush
Friends of Waiatarua
Reserve (with Board member Roberton)
Tamaki Drive Coastal
Management (with Board member Davis)
Auckland East Arts
Council
ASB stadium |
|
Mr D H Roberton
(David) |
Friends of Tahuna Torea
Reserve
Friends of Waiatarua
Reserve (with Cr Millar)
Kiwianis
Lions
Rugby
Soccer (with Board
member Gunder) |
B. That the Chairman
and the Deputy Chair be appointed to review community board local funding
applications with Council staff.
CARRIED
NOMINATION OF MAINSTREET REPRESENTATIVES
Moved: Davis/Wallace
That the Eastern Bays
Community Board chairman, Colin Davis, and Councillor Millar be appointed to the
St Heliers Bay Village Association as Mainstreet representatives for the 2007 -
2010 term.
CARRIED
2007/2008 SMALL LOCAL IMPROVEMENT PROJECTS SPOKESPERSONS
Moved: Davis/Wallace
-
That the report from the (small local improvement projects) SLIPs
coordinator, dated 11 November 2007, be received.
-
That the Eastern Bays Community Board assigns
the following spokespersons to the Small Local Improvement Projects:
|
Row No. |
Project Name |
Nominated
representative |
|
1. |
Aotea Reserve Bollards |
Helen Wallace |
|
2. |
Atkin Ave Bollard Installation |
Helen Wallace |
|
3. |
Bonnie Brae Playground |
Helen Wallace |
|
4. |
Churchill Park "Trees for Babies" |
David Roberton / Toni Millar |
|
5. |
Churchill Park Stream Willow Removal |
David Roberton |
|
6. |
Cnr Auckland Road and Tamaki Drive Pleasance Area
upgrade |
Colin Davis |
|
7. |
Eastern Bays Zero Tolerance Graffiti Mural |
Helen Wallace/ Colin Davis |
|
8. |
Kohimarama Beach Shell Path |
Adriana Gunder |
|
9. |
Madills Farm Changing Rooms Upgrade |
David Roberton |
|
10. |
Meadowbank Reserve Re-vegetation Stage 4 2007/2008 |
Colin Davis |
|
11. |
Ngahue Reserve Auckland Netball Centre Outdoor
Tennis Courts Grant |
Colin Davis / Kate Cooke |
|
12. |
Orakei Basin Walkway Bridge Contribution |
Colin Davis |
|
13. |
School Organic Composting Initiative Eastern Bays |
Toni Millar |
|
14. |
Selwyn Reserve Walsh
Brothers Sculpture Stage 2 of 2 Implementation |
Toni Millar |
|
15. |
St Heliers Boat Ramp Reinstatement Consultation
|
Colin Davis and Cr Millar |
|
16. |
St Heliers Village association Grant |
Colin Davis |
|
17. |
St Johns Bush Pathway Development |
Toni Millar |
|
18. |
Swainston Reserve Playground Upgrade Stage 1
consultation and design |
Kate Cooke |
|
19 |
Waiatarua Reserve Animal Pest Control Volunteer
Project Stage 1 of 3 2007/2008 |
David Roberton |
|
20. |
Waiatarua Stockyards
Upgrade Stage 1 Concept and consultation |
David Roberton |
CARRIED
PROVISION FOR URGENT DECISIONS
Moved: Davis/Gunder
That the Chairman and Deputy Chair, and in the absence of either, one other
board member, be delegated authority to make urgent decisions over the 2007/2008
summer recess, with any decisions being reported back to the Eastern Bays
Community Board meeting of 23 January 2008.
CARRIED
SCHEDULE OF MEETINGS 2008 - 2010
Moved: Davis/Wallace
That the proposed schedule of meetings for 2008 through
to 2010 (the third Wednesday of each month from January to November starting at
6:00pm) be endorsed.
CARRIED
AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP
Moved: Davis/Cooke
That the Eastern Bays
Community Board renews its annual membership subscription to the Auckland Region
Community Boards Association and approves payment of the $250 subscription from
its discretionary funding budget.
CARRIED
DISCRETIONARY FUNDING
12.1. REQUEST FOR DISCRETIONARY FUNDING - U3A ST HELIERS
Moved: Davis/Wallace
That the Eastern Bays Community Board grants $1,700 from its 2007/2008
Discretionary Funding budget to U3A towards the costs of purchasing an Epson
EMP-83 entry level multimedia projector.
CARRIED
Items 13.1 and 13.2 were
taken at this point.
12.2. REQUEST FOR DISCRETIONARY FUNDING - EASTERN BAYS HOSPICE
Moved: Davis/Millar
That the Board grants $5,000 from its 2007/2008 Discretionary Funding budget to
the Eastern Bays Hospice towards the costs of installing and removing lights on
the Norfolk pine tree in Mission Bay for the Christmas "Light up a Life"
campaign.
CARRIED
LOCAL EVENT FUNDING
13.1. CAROLS BY THE SEA
Moved: Davis/Cooke
That the Eastern Bays
Community Board grants $1,800 from its 2007/2008 Local Event Funding budget to
the Carols by the Sea towards the costs of holding a free Christmas concert by
local schools, youth groups and others to perform before a public audience at
Selwyn Reserve, Mission Bay.
CARRIED
13.2. TEACHERS EASTERN RUGBY FOOTBALL CLUB
Moved: Davis/Gunder
-
That the Board grants $1,000 from its
2007/2008 Local Event Funding budget to the Teachers Eastern Rugby Football Club
towards the costs of holding a community primary schools-cultural festival on 19
December 2007 at the Orakei Domain.
-
That the grant application and resolution be sent to the Tamaki
Community Board for their urgent consideration at their meeting on 27 November
2007.
CARRIED
REMUNERATION - ALLOCATION FOR 2007 - 2008
A
further report from the Deputy Mayor was tabled.
[ATTACHMENT 14A]
Moved: Davis/Gunder
-
That the reports by the Deputy Mayor dated 9 November 2007 and 23
November entitled Remuneration - allocation for 2007-2008 be received.
-
That the Eastern Bays Community Board advise the Remuneration Working
party that it does not support a reduction in community board members salaries
from the 2007/2008 determination approved by the Remuneration Authority as at 1
July 2007, ie:
|
Role |
Salary Amount |
|
Chairman |
$20,729 |
|
Community board member |
$10,161 |
-
That the Eastern Bays Community Board asks the
Remuneration Working Party to seek alternative methods to fund the proposed pool
for district plan and bylaw hearings.
-
That the Eastern Bays Community Board make a
submission to the Remuneration Authority.
-
That a working party be formed consisting of
the Chairman and Deputy Chair, to finalise feedback to the Council's
Remuneration Working Party, and submissions to the Remuneration Authority, and
to work with other community boards on the remuneration issue.
CARRIED
Councillor Millar neither spoke
nor voted on the above item.
2007/2008 REMUNERATION RATES
Moved: Davis/Wallace
-
That the memo from Councillor Northey dated 13 November 2007 be
received.
-
That the Remuneration Working Party be advised that the Eastern Bays
Community Board supports Councillor Northey's proposal as a reasonable
alternative to that adopted by Council on 1 November 2007, being:
-
that Community board chairs and members be paid at rates no less
than as at 10 October 2007
-
that Committee Deputy chairs be paid no more than the base elected
representative rate.
-
that the Deputy Mayor's, major committee chairs' and minor committee
chairs' salary be reduced by 4.9%, noting that the funds saved would be going
back to appropriate councillors taking part in the district plan and bylaw
hearings
-
that the funds of approximately $200,000 created in iii) be available
from the pool for daily (meeting) allowances to be paid to those councillors on
the district plan and bylaw hearings.
CARRIED
Councillor Millar neither spoke nor voted on the above
item.
EXPENSE POLICY FOR ELECTED REPRESENTATIVES
Moved: Davis/Gunder
That it be recommended to the Remuneration Working Party that the proposed
expense rules for elected representatives be accepted, the Eastern Bays
Community Board noting the following changes relating to community board
members:
|
What |
Agenda page |
Difference |
|
Car parking |
74 |
No longer stating that car parking is provided 24/7 in line with comment
from the Remuneration Authority. Is provided on an "as required" basis. |
|
Home based technology |
82 |
As required by the
Remuneration Authority, the make up of the $30 allowance has been
transparently identified. |
CARRIED
Councillor Millar neither spoke nor voted on the above
item.
GLEN INNES WALKING AND CYCLING IMPROVEMENTS
Moved: Davis/Wallace
-
That the Eastern Bays Community Board endorses
the proposals to improve walking and cycling in principle.
-
That the Eastern Bays Community Board endorses public consultation
with the wider community and affected stakeholders with respect to:
-
the cycle lane options proposed
-
possible locations for cycle parking facilities,
it being noted that the Glen Innes town centre is in the Tamaki ward.
-
That a progress report be presented to the Eastern Bays Community
Board in April 2008.
CARRIED
CHAIRPERSON'S REPORT
Moved: Davis/Gunder
That the Chairman's report dated 19 November 2007 be
received.
CARRIED
BOARD MEMBERS' REPORTS
19.1. HELEN WALLACE
Moved: Wallace/Roberton
-
That the report of Helen Wallace dated 19
November 2007 be received.
-
That the Eastern Bays Community Board
expresses its concern that it was overlooked once again, when details of the
proposed plan change 192 were revealed, thereby preventing the Board, a
stakeholder, participating in the consultation process.
CARRIED
19.2. DR ADRIANA GUNDER
Moved: Gunder/Roberton
-
That the report of Adriana Gunder dated 19
November 2007 be received.
-
That following the recent sewage spillage in Cheverton Place, officers
investigate the measures taken to ensure public safety and prevent access in
such circumstances and report back to the Eastern Bays Community Board.
CARRIED
19.3. DAVID ROBERTON
Moved: Roberton/Gunder
-
That the report of David Roberton dated 18
November 2007 be received.
-
That the attached report "Community Board
Spokesperson's Roles Proposed Changes" be noted and included with the Eastern
Bays Community Board's submission to the remuneration authority.
-
That attachment two relating to "Before and After the 2007 Local Body
Elections" to David Roberton's report be circulated to all community boards for
their information.
CARRIED
19.4 KATE COOKE
Moved: Cooke/Davis
That the verbal report
from Kate Cooke be received, noting attendance at the following:
CARRIED
COUNCILLORS' REPORTS
20.1. COUNCILLOR MILLAR
Moved: Millar/Davis
That the report of
Councillor Millar be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Davis/Cooke
That the Group activity reports for the month of October 2007 be received.
CARRIED
4.4. ALCOHOL BAN AND INCIDENTS IN MISSION
BAY
This item was withdrawn and will be addressed in February
2008.
There being no further business
the Chairman declared the meeting closed at 9:06 pm.
