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Eastern Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE EASTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 23 JANUARY 2008 AT 6.00 PM

PRESENT: Mr Colin Davis, JP Chairman
  Ms Helen Wallace Deputy Chair
  Mrs Kate Cooke  
  Mr David Roberton  
  Councillor Toni Millar, JP  

  1. Top APOLOGIES

    Moved: Davis/Millar

    That the apologies from Councillor Armstrong and Board member Dr Adriana Gunder for non attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Davis/Wallace

    That the minutes of the Eastern Bays Community Board meeting held on Monday, 26 November 2007 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 FOOTPATHS IN KEPA ROAD - MR MIKE BROOKER

    Mr Brooker addressed the Eastern Bays Community Board regarding the need for a footpath on both sides of Kepa Road. Refer to item 10.1 Councillor Millar's report, tabled attachment 10.1A.

    Moved: Davis/Millar

    That Mr Brooker be thanked for his presentation to the Eastern Bays Community Board and that his submission be considered with item 10.1, Councillor Millar.

    CARRIED

  5. Top TEACHERS EASTERN RUGBY FOOTBALL CLUB

    Moved: Davis/Cooke

    That the decision to withhold the grant cheque for $1,000 for the Teachers Eastern Rugby Football Club event scheduled for 19 December 2007 due to advice having been received that the event would not proceed, be endorsed, noting that the Teachers Eastern Rugby Football Club has been advised that it will need to re-apply should the Club wish further funding.

    CARRIED

  6. Top 2008/2009 ANNUAL PLAN POLITICAL PROCESS

    Moved: Davis/Wallace

    1. That the report of the Team manager transport and finance, dated 30 November 2007, be received.
    2. That the Eastern Bays Community Board supports the Ngahue Reserve development stage 2 project with an estimated total budget of $415,164, with $100,000 being funded in the 2008/2009 financial year.
    3. That the Eastern Bays Community Board supports the Bastion Point/ Whenua Rangatira project, noting that the briefing papers show a total budget of $2.4 million whereas the attachment to the officers report states a total budget of $3.6 million. The Board agree with the $1.5 million amount being funded in the 2008/2009 financial year.
    4. That the Eastern Bays Community Board support the Meadowbank Community Centre upgrade project, with an estimated total budget of $650,000, with $50,000 being funded in the 2008/2009 financial year.
    5. That the management committee of the Meadowbank Community Centre be invited to give a presentation to the Eastern Bays Community Board on the proposed upgrade plans.
    6. That the Eastern Bays Community Board support the Churchill Park development stage 2 project with an estimated total budget of $480,000 with $180,000 being funded in the 2008/2009 financial year.
    7. That the council note that with regard to the Churchill Park carpark upgrade, the Board has been advised that this work will be commenced and completed in the current 2007/2008 financial year. If the work is not completed, the Board would like an assurance that funds would be available to complete the work in the 2008/2009 capital works programme.
    8. That the Board support the St Heliers Reserve upgrade with an estimated total budget of $1.5 million, with $500,000 being funded in the 2008/2009 financial year, noting the following explanation for the low level lighting for the boardwalk.
    1. Low Level Lighting Boardwalk Western Section St Heliers Beach

    Reason: The budget allocated for the St Heliers Foreshore Upgrade has been insufficient to cover the planned works and a number of desirable features have not been proceeded with.  Late in the project implementation, the Eastern Bays Community Board became aware that the planned low level lighting of the boardwalk, to facilitate night time use/access could not be implemented in the western section (although such lighting was incorporated in the balance of the boardwalk) because of lack of funds.  This omission did not accord with the results of the public consultation.  Non-lighting could be a potential safety hazard; omission is inconsistent with the balance of the beach foreshore; the omission is contrary to and would not complement the planned upgrade of the St Heliers Village and environs as part of the City's planning for the Rugby World Cup.  As a result of an approach to the Chief Executive, he responded to the Board in September 2007 that funds for this project will be included in the 2008/2009 budget process as a stage two project. The Eastern Bays Community Board recommends that funding for this work be included as a 2008/2009 capital works project.

    1. That the Eastern Bays Community Board supports the Glover Park sandcarpet #1 field project with an estimated total budget of $185,000 with $10,000 being funded in the 2008/2009 financial year.
    2. That the St Heliers Beach boat ramp installation project be specifically budgeted unless the work has been completed in the 2007/2008 financial year. If this project has not been completed in 2007/2008 financial year a figure of $200,000 be allocated in the 2008/2009 financial year for the following reason:

    The existing boat ramp, approximately 34 metres long and 8 metres wide, was buried under imported sand as part of the St Heliers Bay seawall protection project in 2006. There has been significant public support for the re-installation of the boat ramp.  Council's consultants have assessed various engineering solutions and have recommended a new concrete ramp 8 metres wide, 60 metres long with concrete side walls battered at a slope, with an estimated cost of $280,000 (plus GST). Advice given to the Eastern Bays Community Board on 11 April 2007 was that neither the draft 2008/2009 annual plan nor the Long-term Council Community Plan holds funding for any work associated with this boat ramp and that funding is required for the project to proceed any further.  As a result the Arts, Culture and Recreation Committee resolved on 9 July 2007 to support the consultant's recommended option and directed the officers to report back to that Committee with funding options within existing budgets for this work.  The Eastern Bays Community Board allocated $16,807 to progress the application for the resource consents needed to re-instate the St Heliers Bay boat ramp.  As the Board is not aware of any progress to find the required funding, this project is recommended for inclusion as a 2008/2009 capital works project.

    1. That the Board express its appreciation for the opportunity to comment on the proposed capital works for the Eastern Bays Ward. However, the Board notes that while the report from the Team manager transport and finance is dated 30 November 2007, Board members only received the report barely four days (including a weekend) before the Board's 23 January meeting, leaving little time to understand and get material on the nature of the works proposed, as the schedule of works had only a minimum of information.
    2. That the Chairman and Deputy chair be delegated authority to consider and make any representations to the relevant committee regarding the list of major capital projects being considered for deferral or no longer budgeted for in 2008/2009 and report back to the Board's February meeting.

    CARRIED

    [Attachment 6A]

  7. Top ACHILLES POINT, ST HELIERS

    Moved: Davis/Millar

    That the Eastern Bays Community Board work with the Police and Council officers to find ways to address the concerns raised regarding enforcement of the parking ban, alcohol ban, nudity, and inappropriate behaviour at Achilles Point and Ladies Bay.

    CARRIED

  8. Top CHAIRMAN'S REPORT

    Moved: Davis/Wallace

    1. That the Chairman's report dated 14 January 2008 be received.
    2. That the Board's submissions to the Council's Remuneration Working Party, and to the Remuneration Authority be formally endorsed.
    3. That the outstanding issues identified in item (6) of the Chairman's report, together with any further issues identified by Board members, be referred to the officers for urgent action and /or report, namely:
    1. cleaning of the Mission Bay clock tower, expected to have been done by the end of October 2007
    2. noise abatement from the industrial site in St Johns Road. Residents of Gowing Drive have complained of the noise nuisance which travels across the valley and disturbs them
    3. enforcement of requirement to remove graffiti on council leased properties
    4. the report on the exposed clay fill adjoining the Stone Direct property in St Johns Road
    5. boat ramp re-installation at St Heliers Beach
    6. implementation of the Board's resolution to put in "no stopping at all times" lines in the cul-de-sac in the southern leg of Edmund Street.
    1. That the officers be asked to favourably consider replacing the footpaths and resealing the carriage-way in that part of Dingle Road which leads to Dingle Dell; the resealing to be done at the same time as The Parade is resealed to minimise disturbance to residents and for the efficient and effective use of resources.

    CARRIED

    Councillor Millar neither spoke nor voted on resolution B.

    Secretarial note:

    The Eastern Bays Community Board supports the erection of a larger "maritime type" flag pole to replace the present small flag pole sited at the memorial seat at the St Heliers foreshore opposite St Heliers Bay Road.

  9. Top9

    9.1. HELEN WALLACE

    Moved: Wallace/Davis

    That the report by Deputy chair Helen Wallace dated 16 January 2008 be received.

    CARRIED

    9.2. KATE COOKE

    Moved: Cooke/Davis

    That the report by Board member Kate Cooke for the period 27 November 2007 to 14 January 2008 be received.

    CARRIED

    9.3. ADRIANA GUNDER

    Moved: Davis/Wallace

    1. That the report by Board member Dr Adriana Gunder dated 14 January 2008 be received.
    2. That officers investigate and report to the Board on the installation of yellow no parking lines in front of the dropped kerb in Tamaki Drive in front of Vellenoweth Green to allow wheelchairs and mobility scooters to cross the road.
    3. That the operational issues raised in Board member Gunder's report be forwarded to the appropriate officers for action, being:
    1. the pavement in Baddeley Avenue from number 59 to number 1 requires repairing and resurfacing
    2. Traffic wardens policing Mission Bay to monitor the disabled carparks on a regular basis
    3. to ensure that there are plastic bags in the "dog doo" dispensers in Madill's Farm at all times, as there were none in the dispensers during the period 26 December 2007 to 7 January 2008
    4. the remaining fence on one side of sports field number 1 at Madills Farm is damaged and should be removed
    5. Madill's Farm, opposite number 51 Baddeley Avenue: replace bollards which are missing and which has allowed vehicles to enter and damage the Reserve.

    CARRIED

    9.4. DAVID ROBERTON

    Moved: Roberton/Davis

    That the report dated 15 January 2008 by Board member David Roberton be received.

    CARRIED

  10. Top10

    10.1. COUNCILLOR MILLAR

    Councillor Millar tabled the letter referenced in her report from Mike Brooker, regarding a footpath on both sides of Kepa Road.

    [Attachment 10.1A]

    Moved: Millar/Davis

    1. That the report by Councillor Toni Millar dated January 2008 be received.
    2. That the Eastern Bays Community Board request the Arts Culture and Recreation Committee and Parks Officers for increased litter collection and a service delivery review along Tamaki Drive in Okahu, Mission, Kohimarama and St Heliers Bays during the peak holiday season as litter piled high is not acceptable in such an Auckland City Tourist destination.
    3. That the Eastern Bays Community Board request the Transport Committee and the Arts Culture and Recreation Committees to ban bicycle riding on the wooden board walks at St Heliers Bay and Kohimarama beaches, and to implement signage stating the ban as soon as possible.
    4. That the Eastern Bays Community Board request the Transport Committee to consider urgently extending the footpaths on both sides of Kepa Road, or at least all the way down one side, and a pedestrian crossing and/or a pedestrian refuge between Orakei Road and Coates Avenue, and the need for a pedestrian crossing near to Orakei Road, in the interests of pedestrian safety and better pedestrian access to the Orakei rail facilities.

    CARRIED

    10.2. COUNCILLOR ARMSTRONG

    Nothing to report due to his absence.

  11. Top UPDATE ON ISSUES

    Moved: Davis/Roberton

    1. That the report dated 15 January 2008 by the Democracy advisor be received.
    2. That a copy of the memorandum dated 14 December 2007 from the Group manager parking, regarding security at railway station carparks, be sent to Ms Jan Power and Mr Dominic Gourlay, and to the Hobson and Tamaki Community Boards for information.
    3. That the Traffic safety engineers be requested to report to the Board on the possibility of installing solar powered speed limit reminder signs in Allum Street.
    4. That the Board notes that the officers will raise the reported problem of speeding in Allum Street with the Police at a regular meeting to discuss options for law enforcement.
    5. That the Board's resolutions C. and D. above and the professional advice that the Board has received regarding traffic calming devices in Allum Street, be sent to Ms Ginny Perdok, Mr Andre Gargiulo, Mr Michael Watt and Mr Christopher Tant for their information.
    6. That the Traffic safety engineers be requested to report to the Board on the feasibility of installing a roundabout at the Allum Street/ Melanesia Road intersection, as a road safety measure, and that Mr and Mrs Bartlett be informed of this resolution.

    CARRIED

    [Attachment 11A]

  12. Top REPORTS REQUESTED/PENDING

    Moved: Davis/Cooke

    That the Eastern Bays Community Board reports requested/pending report for January 2008 be received and updated accordingly.

    CARRIED

  13. Top COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis/Wallace

    That the following be added to the achievements register:

    1. Completion and erection of the Walsh Brothers commemorative sculpture at Mission Bay.
    2. Relocation of the sign at Dingle Dell to open up the vista into the Park.
    3. Support for the City Nippers Water Safety Skills Programme at St Heliers Beach.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:10 pm.