APOLOGIES
Moved: Davis / Cooke
That the apologies from
Councillor Armstrong for non-attendance and Councillor Millar for lateness be
accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Davis / Gunder
That the minutes of the Eastern Bays Community Board meeting held on Wednesday,
16 April 2008 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
Moved: Davis / Wallace
That an extraordinary
item be considered as item 22 regarding Landco Land Development Limited's
application to the New Zealand Geographic Board to confirm "Stonefields" as
an official suburb for the Mt Wellington Quarry subdivision. The Community
Board's input is required as soon as possible.
CARRIED
PUBLIC FORUM
4.1. SIMON PETERSON, SPORT AUCKLAND
Mr Simon Peterson, Chief Executive for Sport Auckland gave an overview of
what activities Sport Auckland would be involved in for the coming year. He
advised that Sport Auckland is moving from Eden Park to Alexandra Park due
to the Eden Park redevelopment. He was also looking forward to the outcome
of the Royal Commission on Auckland Governance as sporting organisations
have had difficulty in dealing with the different councils when the sporting
code boundaries do not necessarily align with the council boundaries.
Moved: Davis / Wallace
That Mr Simon Peterson, Chief Executive Officer for Sport Auckland be thanked
for his attendance and briefing on Sport Auckland activities.
CARRIED
4.2. ORAKEI BASIN PROTECTION GROUP - CORALIE BECKHAM
Ms
Coralie Beckham and Ms Lynley Olsen from the Orakei Basin Protection Group
tabled a paper and spoke to it. A copy of the Memorandum of Understanding
relating to the Orakei Basin walkway project was also tabled.
[ATTACHMENT 4.2A and 4.2B]
Moved: Davis / Roberton
That Ms Coralie Beckham
and Ms Lynley Olsen from the Orakei Basin Protection Group be thanked for their
attendance and presentation regarding the Orakei Basin.
CARRIED
4.3. MR A MINSON - KOHIMARAMA BEACH BOARDWALK
Mr
Minson tabled a document entitled "Kohimarama waterfront boardwalk - a project
with inadequate scope" and spoke to it.
[ATTACHMENT 4.3]
Moved: Davis / Gunder
That Mr Minson be
thanked for his attendance and presentation regarding the Kohimarama beach
boardwalk.
CARRIED
4.4. DR CRAIG FRASER - ST IGNATIUS CHURCH
Dr
Fraser spoke in support of the St Ignatius Parish Church application for
discretionary funding for the repair of the Church and Community Hall's roofs.
Moved: Davis / Wallace
That Dr Craig Fraser, Pastoral Parish Council Chairman of the St Ignatius
Catholic Parish Church be thanked for his attendance.
CARRIED
DISCRETIONARY FUNDING
ST IGNATIUS CATHOLIC CHURCH
The
Chairman, Colin Davis, declared a conflict of interest and vacated the Chair.
The Deputy Chair assumed the Chair at 6.47pm.
Moved: Wallace ./ Roberton
- That the Board grants an amount of $3,000 from its 2007/2008
discretionary funding budget to St Ignatius Catholic Church towards the costs of
re-roofing the St Ignatius Catholic Church and Community Hall at 12 Kotiri St,
St Heliers.
- That the Eastern Bays Community Board wished to acknowledge that the St
Ignatius parish had raised the majority of the funds for the re-roofing of the
Church and Community Hall project.
CARRIED
The Chairman resumed the chair at 6.50pm.
AUCKLAND REGIONAL COUNCIL CONSULTATION - DRAFT AUCKLAND REGIONAL PARKING STRATEGY
Moved: Davis / Wallace
- That the letter from the Auckland Regional
Council regarding consultation on the draft Auckland Regional Parking Strategy
be received.
- That the Auckland Regional Council Transport
and Urban Development Committee be advised that the Eastern Bays Community Board
considers that the Auckland Regional Parking Strategy should give consideration
to the needs of disabled drivers.
CARRIED
223 KOHIMARAMA RD AND 7 JOHN RYMER PLACE, KOHIMARAMA - PROPOSED PLAN MODIFICATION 219 - PRIVATE PLAN CHANCE
Moved: Davis / Cooke
That a working party consisting of Chair, Deputy Chair and Board member Dr
Gunder be formed to prepare a submission to the Auckland City Council for
Proposed plan modification 219 - private plan change at 223 Kohimarama Rd and 7
John Rymer Place, noting the submission period closes on Friday, 6 June 2008.
CARRIED
ABBOTTS WAY STORMWATER UPGRADE
An
updated copy of the Abbotts Way Stormwater Upgrade report and attachment map was
tabled.
[ATTACHMENT 8A]
Moved: Davis / Gunder
That the report entitled "Abbotts Way Stormwater Upgrade" by the Manager Water
and Landfill Operations dated 29 April 2008 be received.
CARRIED
FOOTPATHS ON KEPA ROAD
Moved: Davis / Gunder
That the report entitled
"footpaths on Kepa Road" by the Assets engineer dated 1 May 2008 be received,
noting that:
- Planning is currently underway to complete the missing section of
footpath on the southern side of Kepa Road from Brenton Place westwards to meet
the existing footpath with expected completion in the 2008/2009 financial year;
- A pedestrian refuge island will be included in the local road
widening and co-ordinated with the above footpath extension.
CARRIED
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROJECT UPDATE
Moved: Davis / Gunder
That the report entitled "Small Local Improvement Projects (SLIPs) project
update" by the SLIPs co-ordinator dated 9 May 2008 be received, noting that the
information regarding the St Heliers Village Association grant is incorrect and
is not as resolved by the Community Board on 19 September 2007, item 9,
resolution C, being:
- That the Board endorses the St Heliers Village Association grant with the
following works, identified by the St Heliers Village Association Executive,
within the St Heliers Village area for the SLIPs co-ordinator to progress with
the Village Association and to use the previously approved funding from the
Community Board:
- upgrade the existing tree lighting in the village area
- installation of additional tree lighting facilities in the village
area
- installation of a power box at the memorial for use during events
- creation of a concept design for the entire village area that will
allow the identification of projects to be recommended to the Board and Auckland
City Council, and other works that would fall outside Council's programmes and
can be achieved by the Mainstreet.
CARRIED
EASTERN BAYS COMMUNITY BOARD SUBMISSIONS TO BYLAWS
The Eastern Bays Community
Board submissions to the Hazardous Substance, and Radio Frequency Fields Bylaws
were tabled.
[ATTACHMENT 11A]
Moved: Davis / Cooke
That the Eastern Bays Community Board submissions to the Hazardous Substance;
Radio Frequency Fields; Stormwater Management; Environmental Protection and Dog
Control bylaws be endorsed.
CARRIED
PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES
The Democracy advisor
tabled a memo clarifying the street cleaning budget in the draft 2008/2009
Annual Plan for the St Heliers Bay village.
[ATTACHMENT 12A]
Moved: Davis / Gunder
- That the resolutions from the 9 April 2008
Arts, Culture and Recreation Committee meeting be received.
- That the supplementary report by the Democracy
Advisor dated 21 May 2008 clarifying the additional street cleaning services for
the St Heliers Village be received and that a copy of the report be sent to the
St Heliers Business Association for their information.
CARRIED
EVENTS IN EASTERN BAYS
A
document entitled "Eastern Bays and events meeting: Review of 07/08 & planning
for 08/09" was tabled.
[ATTACHMENT 13A]
Moved: Davis / Cooke
That the information memorandum entitled "Events in Eastern Bays" by the Manager
event and film operations dated 14 May 2008 be received and that the City Events
Team be thanked and congratulated on a satisfactory outcome.
CARRIED
SEMINAR DATES FOR COMMUNITY BOARD LOCAL FUNDING
Moved: Davis / Wallace
That the information regarding the 2008/2009 Community Board Local Funding
public information sessions be received.
CARRIED
CHAIRMAN'S REPORT
Moved: Davis / Roberton
- That the report by the Chairman dated 12 May 2008 be received.
- That the Board's submission on the Royal Commission on Auckland
Governance be formally endorsed.
CARRIED
BOARD MEMBERS' REPORTS
16.1. HELEN WALLACE
Moved: Wallace / Gunder
- That the report from Board member Helen
Wallace dated 13 May 2008 be received.
- That officers describe the way in which a road
closure request is costed, processed and assessed for its accuracy.
- That, if necessary, budget be allocated to
fund the clean up and maintenance of the Glen Oaks gully.
- That officers advise the board why it was not informed about the
imminent construction of the Churchill Park carpark and the subsequent advice to
residents.
CARRIED
16.2. KATE COOKE
Moved: Cooke / Davis
That the report from Board member Cooke dated 13 May 2008 be received.
CARRIED
16.3. DR ADRIANA GUNDER
Moved: Gunder / Davis
That the report
from Board member Gunder dated 13 May 3008 be received.
CARRIED
16.4. DAVID ROBERTON
The
attachment to Board member Roberton's report was tabled.
[ATTACHMENT 16.4A]
Moved: Roberton / Davis
- That the report from Board member Roberton
dated 13 May 2008 be received.
- That Board member Roberton prepare a letter of
thanks to Janet Anderson and the Glendowie Scouts group for their contribution
to the very successful Anzac Day service.
CARRIED
17.1. COUNCILLOR MILLAR
Moved: Millar / Davis
That the report by Councillor Millar dated 15 May 2008 be received.
CARRIED
REPORTS REQUESTED/PENDING/ISSUES
Moved: Davis / Millar
That the Reports requested/pending/issues for May 2008 be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Davis / Wallace
That the Group Activity
Reports to 30 April 2008 be received.
CARRIED
COMMUNITY BOARD ACHIEVEMENTS REGISTER
Moved: Davis / Roberton
That the following completed Small Local Improvement Projects (SLIPs) be
added to the Achievements Register this month:
| Project Name |
Project status
update |
| Atkin Ave Bollard Installation |
Complete |
| Churchill Park Concept Plan Consultation |
Project complete. |
| Cliff Road Reserve Revegetation Stage 3
2006/2007 |
Project complete. |
| Kinsale Road Pinch Point Widening |
Project complete. |
| Kinsale Road Safety Fence |
Project complete. |
| Kupe North Reserve Landscape Planting |
Project complete. |
| Madills Farm Changing rooms upgrade |
Project complete |
| Madills Farm Speed Hump and Bollard Installation
Continued |
Project complete. |
| Merton Reserve Amenity Improvements |
Project complete |
| Ngahue Reserve Auckland Netball Centre Outdoor
Tennis Courts Grant |
Project complete |
| Waiatarua Park Celtic Cres Access Linkage |
Project complete. |
CARRIED
CORRESPONDENCE
Moved: Davis / Cooke
That the correspondence from the St Heliers Bay Village Association Inc, dated
11 April 2008 be received.
CARRIED
NAMING MT WELLINGTON QUARRY DEVELOPMENT AS THE "STONEFIELDS" SUBURB
The
letter dated April 2008 from Landco Land Development Limited seeking support
from the Eastern Bays Community Board for the naming of the Mt Wellington Quarry
subdivision as the "Stonefields" suburb was tabled.
[ATTACHMENT 22]
Moved: Davis / Wallace
That the Eastern Bays Community Board support Landco Land Development Limited's
application to the New Zealand Geographic Board to confirm "Stonefields" as an official suburb for the Mt Wellington
Quarry subdivision.
CARRIED
There being no further business
the Chairman declared the meeting closed at 7:55 pm.
