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Eastern Bays Community Board
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MINUTES OF A MEETING OF THE EASTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 18 JUNE 2008 AT 6.00 PM

PRESENT: Mr Colin Davis, JP Chairman
  Mrs Helen Wallace Deputy Chair
  Mrs Kate Cooke  
  Dr Adriana Gunder, JP  
  Mr David Roberton  
  Councillor Douglas Armstrong, QSO  
  Councillor Toni Millar, JP  

  1. Top APOLOGIES

    There were no apologies

  2. Top CONFIRMATION OF MINUTES

    Moved: Davis / Gunder

    That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 21 May 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1. DISCRETIONARY FUND APPLICATIONs

    Moved: Davis / Roberton

    That three discretionary fund applications be considered as extra-ordinary items as follows:

    1. items 5.7 - St Joseph's School
    2. item 5.8 - Glen Innes Christian Community Cooks
    3. item 5.9 - St Heliers Bowling Club

    All discretionary and local event funds must be allocated before 30 June, the end of the 2007/2008 financial year, or they will be returned to the central pool of money.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. MS WILSON AND MS MURPHY - ST IGNATIUS PRIMARY SCHOOL FUNDING

    Moved: Davis / Wallace

    1. That Ms Wilson and Ms Murphy, representing St Ignatius Primary School, be thanked for their presentation regarding their discretionary fund application for upgrading the school netball posts and safety pads.
    2. That the submission be considered with item 5.1.

    CARRIED

    4.2. MS G MAJOR - ST HELIERS BAY PONY CLUB

    Moved: Davis / Wallace

    1. That Ms Major, representation the St Heliers Bay Pony Club, be thanked for her presentation regarding the discretionary fund application for cavalletti jumps for the children to learn to jump.
    2. That the submission be considered with item 5.2.

    CARRIED

    Item 4.4 was taken at this point.

    4.3. MS M YEE AND MR FREE - FLOODING IN RARANGI RD & CLARENDON RD

    Secretarial note: Board members are referred to page 83 of the agenda for background information.

    Moved: Davis / Gunder

    That Ms Yee and Mr Free be thanked for their presentation regarding flooding in Rarangi Road and Clarendon Road.

    CARRIED

    4.4. MRS F BLAKE - FLOODING IN RARANGI RD & CLARENDON RD

    Secretarial note: Board members are referred to pages 72 and 73 of the agenda for correspondence from Mr and Mrs Blake.

    Mr Blake raised the following points and concerns during his presentation:

    • He had bought his property in 1984.
    • They had had no problems until 2001 and have had events in 2005 and 2008.
    • There are 8 houses affected - 13 Clarendon, 2, 2A, 4, 4B, 6, 6A and 8 Rarangi Roads.
    • The problem is debris blocks the drain very quickly during rain events.
    • Debris is twigs and trees and rubbish.
    • Even when the drains has been cleared it banks up very quickly.
    • Concern about risk to life especially at the properties 6 and 6A Rarangi Roads.
    • 6 Rarangi - elderly couple sleep in the downstairs bedroom
    • 6A Rarangi - guests sleep in the downstairs room
    • The water rises very quickly
    • During the last incident at 6A Rarangi the pressure of the water broke the sliding door.
    • Have had 3 insurance claims in the last seven years.
    • Also had sewage overflows
    • Have had four cars written off due to flood damage
    • Want the drain piped to prevent blockage by debris
    • Pipe sizes need to be increased to deal with increased density of housing in the area.

    Moved: Davis / Wallace

    1. That Mr and Mrs Blake be thanked for their presentation regarding flooding in Rarangi Road and Clarendon Road.
    2. That the concerns raised by Mr and Mrs Blake, Mrs Yee and Mr Free and other residents affected by flooding in Rarangi Road and Clarendon Road area be brought urgently to the attention of Council officers and Metrowater, and that the Board urge Council to ensure that this project is included urgently for implementation in the 2009/2010 year or earlier and that funding be provided.

    CARRIED

    4.5. MRS J RENWICK - SELWYN COMMUNITY ARTS THEATRE (SCATS)

    Moved: Davis / Cooke

    1. That Mrs Renwick and Ms Stewart, representing the Selwyn Community Arts Theatre (SCATS), be thanked for their presentation regarding the discretionary fund application for producing the musical "The Boy Friend" to be held during July 2008.
    2. That the submission be considered as part of the item 5.4.

    CARRIED

    4.6. GLENDOWIE BOWLING CLUBS (INC)

    Moved: Davis /. Cooke

    1. That Mrs Twiname and Mrs D Ley, representing the Glendowie Bowling Clubs (Inc), be thanked for their presentation regarding the discretionary fund application to enable the clubs to purchase a new multi-function oven.
    2. That the submissions be considered with item 5.3.

    CARRIED

  5. Top

    5.1. ST IGNATIUS PRIMARY SCHOOL

    Moved: Davis / Millar

    That the Board grants an amount of $716.45 from its 2007/2008 discretionary funding budget to St Ignatius Primary School towards the costs of upgrading the school netball posts and safety pads.

    CARRIED

    5.2. ST HELIERS BAY PONY CLUB

    A quote to support the Pony Club's application was tabled.

    [ATTACHMENT 5.2A]

    Moved: Davis / Gunder

    That the Board grants an amount of $2,000 from its 2007/2008 discretionary funding budget to St Heliers Bay Pony Club towards the costs of 15 cavalettis and associated design features for the children to learn to jump.

    CARRIED

    5.3. GLENDOWIE BOWLING CLUBS (INC)

    The Deputy Chair and Board Member Roberton declared a conflict of interest and wished it recorded that they neither spoke nor voted on the item.

    Moved: Davis / Millar

    That the Board grants an amount of $1,089 from its 2007/2008 discretionary funding budget to the Glendowie Bowling Clubs (Inc) towards the costs of purchasing a new multi function oven.

    CARRIED

    5.4. SELWYN COMMUNITY ARTS THEATRE (SCAT)

    Moved: Davis / Wallace

    That the Board grants an amount of $1,000 from its 2007/2008 discretionary funding budget to Selwyn Community Arts Theatre towards the cost of producing the musical "The Boy Friend" to be held during July 2008.

    CARRIED

    5.5. AUCKLAND EAST ARTS COUNCIL (INC)

    Councillor Millar declared a conflict of interest and wished it recorded that she neither spoke nor voted on the item.

    Moved: Davis / Roberton

    That the Board grants an amount of $500 from its 2007/2008 discretionary funding budget to Auckland East Arts Council (Inc) towards the cost of holding a workshop in Mission Bay in August 2008 for young folk to develop their artistic skills.

    CARRIED

    5.6. PAQUENOS LATINOS

    This item was withdrawn from the Eastern Bays Community Board agenda and was forwarded to the Maungakiekie Community Board for consideration as the application related to activities carried out in Maungakiekie Ward.

    5.7. ST JOSEPH'S SCHOOL

    The St Joesph's School discretionary fund application form was tabled.

    [ATTACHMENT 5.7]

    Moved: Davis / Cooke

    That the Board grants an amount of $1,200 from its 2007/2008 discretionary funding budget to St Joseph's Primary School towards the cost of drainage and concrete work to provide dry access to the children's playground.

    CARRIED

    5.8. GLEN INNES CHRISTIAN COMMUNITY COOKS

    The Glen Innes Christian Community Cooks discretionary fund application form was tabled.

    [ATTACHMENT 5.8]

    Moved: Davis / Roberton

    That the Board grants an amount of $500 from its 2007/2008 discretionary funding budget to Glen Innes Christian Community Cooks towards the cost of hall hire and providing meals for 40-60 people each week.

    CARRIED

    5.9. ST HELIERS BOWLING CLUB

    The Chairman declared a conflict of interest and wished it recorded that he neither spoke nor voted on the item. He vacated the chair for resolution A. at 6:55pm.  The Deputy Chair assumed the chair for resolution A.

    The St Heliers Bowling Club discretionary fund application form was tabled.

    [ATTACHMENT 5.9]

    Moved: Wallace / Cooke

    1. That the Board grants an amount of $2,000 from its 2007/2008 discretionary funding budget to St Heliers Bowling Club towards the cost of purchasing a new commercial dishwasher.

    CARRIED

    The Chairman resumed the Chair at 7:07 pm.

    Moved: Davis / Gunder

    1. That the Chairman and Board member Cooke be delegated authority to allocate the remaining discretionary funds.
    2. That the remaining $963 in the local events fund be allocated to the St Johns Bush opening function.

    CARRIED

  6. Top FIREWORKS BAN RECOMMENDATION

    Moved: Davis / Roberton

    1. That the Eastern Bays Community Board recommends to the City Development Committee, that a fireworks ban be imposed for 3 November to 6 November 2008, 2009 and 2010, within the following areas:
      • Watene Reserve
      • Orakei Domain
      • Okahu Landing and Tamaki Drive, from Mechanics Bay to Achilles Point
      • Michael Joseph Savage Memorial Gardens
      • Selwyn Domain (Mission Bay)
      • Kohimarama Beach Reserve
      • Vellenoweth Green
      • St Heliers Bay Beach Reserve
      • Ladies Bay Beach
      • Achilles Point Reserve
      • Glover Park
      • Madills Farm
      • Tahuna Torea Nature Reserve
    2. That the Eastern Bays Community Board recommends to the Ngati Whatua o Orakei Reserves Board that it recommend to the City Development Committee that a fireworks ban be imposed for 3-6 November 2008, 2009, and 2010 for the Whenua Rangatira (including Okahu Bay).

    CARRIED

  7. Top SLIPS PROJECT PROPOSALS 2008/2009

    Moved: Davis / Millar

    1. That the memorandum dated 9 June 2008 by the Small Local Improvements Portfolio Leader be received.
    2. That the item be deferred to the 16 July 2008 Eastern Bays Community Board meeting and that officers be requested to clarify the financial situation for small local improvement projects (SLIPs) for the next years, including any unspent capital expenditure funds. That a full list of potential SLIPs projects be presented to the board for consideration at the July meeting.

    CARRIED

  8. Top ESTABLISHMENT BOARD OF TRUSTEES FOR THE MT WELLINGTON QUARRY SCHOOL

    Moved: Armstrong / Gunder

    1. That Colin Davis, Chairman Eastern Bays Community Board be nominated as the Eastern Bays Community Board representative on the establishment board of trustees for the Mt Wellington Quarry School.

    CARRIED

    Moved: Davis / Armstrong

    1. That Board member Adriana Gunder, Eastern Bays Community Board, be nominated to the establishment board of trustees for the Mt Wellington Quarry School.

    CARRIED

  9. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Moved: Davis / Roberton

    1. That the resolutions from the 11 June 2008 Arts, Culture and Recreation Committee meeting be received.
    2. That the report by the Manager, street amenity services, dated 27 May 2008 and the Arts, Culture and Recreation Committee resolutions be sent to the St Heliers Village Association for their information.

    CARRIED

  10. Top EASTERN BAYS COMMUNITY BOARD ANNUAL PLAN SUBMISSION

    Moved: Davis / Gunder

    That the Eastern Bays Community Board's submission (pages 63-70 of the agenda) to the Auckland City Council's draft Annual Plan 2008/2009 be endorsed, noting that the Board's representatives tabled at the Annual Plan Hearing correspondence (pages 71-73 of the Eastern Bays Community Board agenda) from Mr Brian Wilson, and Mr Anthony & Mrs Fiona Blake concerning flooding at Rarangi and Clarendon Roads and requested the Council to ensure that funding is available for this important remedial work.

    CARRIED

  11. Top EASTERN BAYS COMMUNITY BOARD SUBMISSION TO PROPOSED PLAN MODIFICATION 219 - PRIVATE PLAN CHANGE - 223 KOHIMARAMA RD AND 7 JOHN RYMER PLACE

    Moved: Davis / Roberton

    That the Eastern Bays Community Board's submission to the Auckland City Council District Plan: Isthmus Section (Operative 1999) proposed Plan Modification 219 - private plan change, be endorsed.

    CARRIED

  12. Top EASTERN BAYS COMMUNITY BOARD SUBMISSIONS TO BYLAWS

    Moved: Davis / Gunder

    That the Eastern Bays Community Board submissions to the Water Supply, Wharves, and Cemeteries bylaws be endorsed.

    CARRIED

  13. Top CHAIRMAN'S REPORT

    Moved: Davis / Armstrong

    1. That the report of the Chairman dated 9 June 2008 be received.
    2. That officers be asked to renovate the bench seats currently stored at Madill's Farm, and relocate them in suitable reserves in the Eastern Bays ward.
    3. That officers be commended on the positive and proactive way in which they have kept the residents fully informed on the Cliff Road project.

    CARRIED

  14. Top

    14.1. HELEN WALLACE

    Moved: Wallace / Davis

    That the report from Board member Helen Wallace dated 10 June 2008 be received.

    CARRIED

    14.2. KATE COOKE

    Moved: Cooke / Gunder

    1. That the report from Board member Cooke dated 11 June 2008 be received.
    2. That the Eastern Bays Community Board actively encourage youth in the Eastern Bays ward to contact the Community Advisor with a view to joining the Auckland City Youth Council.

    CARRIED

    14.3. DR ADRIANA GUNDER

    Moved: Gunder / Davis

    That the report from Board member Gunder dated 11 June 2008 be received.

    CARRIED

    14.4. DAVID ROBERTON

    A copy of the letter sent to Mrs Janet Anderson and the ANZAC Day Parade Committee was tabled.

    [ATTACHMENT 14.4A]

    Moved: Roberton / Cooke

    1. That the report from Board member David Roberton dated 9 June 2008 be received, noting that a letter of appreciation has been sent to Mrs Janet Anderson and her committee for the St Heliers ANZAC Parade commemoration.
    2. That a letter be sent to the St Heliers Kiwanis Club congratulating them on their 40th anniversary.
    3. That the Community boards be advised prior to the start of the planting season of all tree plantings that will occur in their wards.

    CARRIED

  15. Top

    15.1. COUNCILLOR MILLAR

    Moved: Millar / Armstrong

    That the report by Councillor Millar dated 12 June 2008 be received.

    CARRIED

    15.2. COUNCILLOR ARMSTRONG

    Moved: Armstrong / Cooke

    That the verbal report by Councillor Armstrong be received.

    CARRIED

  16. Top REPORTS REQUESTED/PENDING/ISSUES

    Moved: Davis / Armstrong

    That the Reports requested/pending/issues for June 2008 be received.

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Davis / Gunder

    That the Group Activity Reports to 31 May 2008 be received.

    CARRIED

  18. Top COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis / Gunder

    That the following be added to the achievements register:

    • 22 May 2008 - submission to the Royal Commission on Regional Governance.
    • 22 May 2008 - deputation and submission to the Council's Arts Culture and Recreation Committee meeting 14 May 2008, advocating the reinstatement of St Heliers Bay boat ramp.
    • May/June 2008 - submission on Council's bylaws
    • June 2008 - submissions to the Council's draft 2008/2009 Annual Plan.
    • June 2008 - submission opposing proposed plan modification 219 - private plan change.
    • June 2008 - berm in Tamaki Drive opposite Kohimarama Road - renovated with soil covering the exposed trees roots and regrassed.

    There being no further business the Chairman declared the meeting closed at 7:58 pm.