MINUTES OF A MEETING OF THE EASTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 16 JULY 2008 AT 6.00 PM

1. APOLOGIES

   Moved: Davis / Gunder

   That apologies from Board member Helen Wallace for non-attendance and from Councillor Millar for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Davis / Roberton

   That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 18 June 2008 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1 EXTRAORDINARY BUSINESS - TAKING CARE OF AUCKLAND'S FUTURE 10 YEAR PLAN 2009-2019

   Moved: Davis / Roberton

   That an extra-ordinary item of business regarding "Taking care of Auckland's future 10 year plan 2009-2019" be considered as item 20. This item was not available at the time the agenda went to print. The matter was presented to the Community Board Chairs' Forum held on 10 July 2008 and responses are sought from the Community Board to feed into the Long-term plan process. Delaying this item to the next meeting would put undue pressure on the process for obtaining timely feedback from the Eastern Bays Community Board.

   CARRIED

   3.2 EXTRAORDINARY BUSINESS - 2009 COMMUNITY BOARDS' CONFERENCE AND BEST PRACTICE AWARDS

   Moved: Davis / Gunder

   That an extra-ordinary item of business regarding "2009 Community Boards' Conference and Best Practice Awards" be considered as item 21. This item was presented to the 10 July 2008 Community Board Chairs' Forum and was not available at the time the agenda went to print. The Board needs to lodge any entries to the Best Practice Awards 2009 as soon as possible.

   CARRIED

   3.3 EXTRAORDINARY BUSINESS - SALE OF LIQUOR (OBJECTIONS TO APPLICATIONS) AMENDMENT BILL

   Moved: Davis / Roberton.

   That an extra-ordinary item of business regarding "Sale of Liquor (Objections to Applications) Amendment Bill" be considered as item 22. This item was considered by the City Development Committee on 10 July 2008 and was not available at the time the agenda went to print. Submissions close to the Select Committee on 15 August 2008. The Board needs to consider whether it wishes to give input into the Auckland City Council submission which requires feedback to the working party by 6 August.

   CARRIED

4. PUBLIC FORUM

   4.1. ORAKEI PENINSULA - COUNCILLOR AARON BHATNAGAR

   Councillor Bhatnagar's Notice of motion to the Hobson Community Board regarding Orakei Point consultation and that Board's resolutions were tabled.

   [ATTACHMENT 4.1]

   Moved: Davis / Roberton

   1. That Councillor Bhatnagar be thanked for his presentation regarding the traffic and aesthetic impacts of the proposed private redevelopment of Orakei Peninsula.
   2. That the copy of the Notice of motion and Hobson Community Board's resolutions be received and noted.
   3. That the Redwood Group be invited to attend a meeting of the Eastern Bays Community Board to make a presentation about the proposed Orakei development and that the Orakei Residents Society, Volcanic Cone Society and the Mission Bay/Kohimarama Residents Association be invited to that meeting to hear the presentation.

   CARRIED

   4.2. MR MAURICE TWOMEY - ST HELIERS/GLENDOWIE RESIDENTS' ASSOCIATION

   Moved: Davis / Gunder

   That Mr Twomey, representing the St Heliers/Glendowie Residents' Association, be thanked for his presentation regarding its application for discretionary funding and that the submission be considered with item 5.1.

   CARRIED

5. 

   5.1. ST HELIERS/GLENDOWIE RESIDENTS' ASSOCIATION (INC)

   Moved: Davis / Gunder

   That the Board grants an amount of $1,000 from its 2008/2009 discretionary funding budget to the St Heliers/Glendowie Residents' Association (Inc) towards the cost of advertising, running an Annual general meeting, preparing and distributing newsletters and other activities.

   CARRIED

   5.2. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC)

   Moved: Davis / Cooke

   That consideration of the application be deferred to next meeting and that a representative from the Eastern Suburbs Association Football Club be invited to attend.

   CARRIED

   5.3. THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION - AUCKLAND BRANCH

   Moved: Davis / Millar

   That the Board grants an amount of $300 from its 2008/2009 discretionary funding budget to the Royal New Zealand Air Force Association - Auckland Branch, towards the cost of holding an Air Force Commemoration Day parade at the Cenotaph, Auckland Domain during September 2008.

   CARRIED

6. ALLOCATION OF REMAINING DISCRETIONARY FUND MONEY

   Moved: Davis / Cooke

   That the decisions made under delegated authority on 30 June 2008 by the Chairman and Board Member Cooke to allocate the remaining discretionary grant money for the 2007/2008 financial year be noted as follows:

   Row No.	Organisation	Project	Amount approved	Comment
   1.	Kohimarama School	Install a multi-purpose canopy for shading outside three classrooms.	$1,400.00	Kohimarama School are invited to make another application in the next funding year once the outcome of their additional funding applications are known.
   2.	Mission Bay Tennis Club	Outdoor furniture	$900.00
   3.	Sommerville Special School	Purchase display screens to inform the public about the school	$540.00
   4.	Community Group "Mums & Dads on the run"	Advertising materials to promote the group's physical fitness activities	$250.00
   5.	Meadowbank School	Modular staging for the School Hall including steps assembly & covering.	$0.00	Meadowbank Primary School are invited to apply again in the next funding year once they have applied for funding from other sources and know the outcome of those applications.
   		Total amount allocated	$3,090.00

   CARRIED

7. CHURCHILL PARK DEVELOPMENT

   The responses from the Parks Adviser (Community) to questions the Chairman had raised regarding the Churchill Park Development Recommendation Report was tabled.

   [ATTACHMENT 7A]

   Moved: Davis / Roberton

   1. That the Eastern Bays Community Board recommends to the Arts, Culture and Recreation Committee:
      That the Churchill Park Development Recommendation Report (Revision C - issued in July 2008) be approved for detailed design and implementation, noting that subject to detailed design and costings:
      1. the work in the Concept Plan is currently valued at $2.5 million of which $480,000 has already been approved for the project and $50,000 has already been expended; and
      2. that the Eastern Bays Community Board will consider expending $400,000 if necessary, for additional walkways and planting recommended by the officers to be funded out of small local improvement projects (SLIPs).
   2. That the Eastern Bays Community Board endorses the provision of an additional $1.57 million for the balance of the Churchill Park Development Project, based on the indicative budget as presented in the report dated 4 July 2008 from the Parks Adviser (Community), and that this project and indicative amount be put forward as a part of the Long-term council community plan review.
   3. That arrangements be made for the Chairman, or his nominee, to attend the meeting of the Arts, Culture and Recreation Committee at which this matter is being considered to speak in support of the Board's resolutions.

   CARRIED

8. SMALL LOCAL IMPROVEMENT PROJECT (SLIPS) PROPOSALS

   Moved: Davis / Gunder

   1. That the memorandum of the Small Local Improvement Projects (SLIPs) Portfolio Leader, dated 7 July 2008 be received.
   2. That the Eastern Bays Community Board approve the following stage one new projects, for vetting by the relevant council officers, to stage two scoping:

   Stage One - New Projects available for preliminary approval
   Project Name	Project Description	Indicative maximum cost	CAPEX value	Opex value
   Tahuna Torea Nature Reserve Nameplate Grant contribution	Contribution towards the installation of twenty tree name plates in the reserve	$600		$600
   Allum Street, Kohimarama Speed Limit Reminder signs	Installation of solar powered speed limit reminder signs on Allum Street, Kohimarama	$50,000	$50,000
   Kohimarama Beach ramp access	Replacement of stairs at eastern end of Kohimarama beach board walk with ramp	$50,000	$50,000
   Roberta Reserve Foreshore Board Walk Stage 1 of 2 Consultation, Design and Consent	Consultation, design work and consent applications for a boardwalk around Roberta Reserve	$10,000	$10,000
   Roberta Reserve Foreshore Board Walk Stage 2 of 2 Implementation	Implementation of the stage 1 design to install a board walk around Roberta Reserve	$300,000	$300,000
   Roberta Reserve Garden & Retaining Wall Stage 1 of 2	Concept and designs for low timber retaining wall and landscape planting plan near Vista Crescent entrance	$10,000	$8,000	$2,000
   Roberta Reserve Garden & Retaining Wall Stage 2 of 2	Implementation of stage 1 design for low timber retaining wall and landscape plan near Vista Crescent entrance	$20,000	$16,000	$4,000
   St Heliers Village Flagpole	Installation of a 'Maritime Type' flagpole on the St Heliers Beach Foreshore	$20,000	$20,000
   Waiatarua Reserve Ecological Works Stage 1 of 2 Research, Design and Costing	Production of an ecological plan to improve the establishment of native flora and fauna in the park	$50,000		$50,000
   Total		$510,600	$454,000	$56,600

   3. That the Eastern Bays Community Board confirm the following scoping budgets allocated to the projects on the stage two scoping list:

   Stage Two - Projects to have scoping budget allocated
   Project Name	Project Description	Indicative Scoping Cost	Indicative CAPEX value of project	Indicative Opex value of project
   Selwyn Reserve Western Entrance Car Park Gates Relocation	Relocate western entrance car park gates closer to Tamaki Drive to prevent access to all car parks after 1.00am to prevent antisocial behaviour	$1,500	$50,000
   Waiatarua Reserve Animal Pest Control Volunteer Project Stage 2 of 3 2008/2009	Continuation of pest control programme	$500		$5,000
   Total		$2,000	$50,000	$5,000

   4. That the Eastern Bays Community Board allocates the following spokespersons for all approved stage one and stage two projects:

   Project Name	Project Description	Spokesperson
   Stage One - New Projects available for preliminary approval
   Tahuna Torea Nature Reserve Nameplate Grant contribution	Contribution towards the installation of twenty tree name plates in the reserve	David Roberton
   Allum Street, Kohimarama Speed Limit Reminder signs	Installation of solar powered speed limit reminder signs on Allum Street, Kohimarama	Adriana Gunder and Colin Davis
   Kohimarama Beach ramp access	Replacement of stairs at eastern end of Kohimarama beach board walk with ramp	Adriana Gunder and Colin Davis
   Roberta Reserve Foreshore Board Walk Stage 1 of 2 Consultation, Design and Consent	Consultation, design work and consent applications for a boardwalk around Roberta Reserve	Helen Wallace
   Roberta Reserve Foreshore Board Walk Stage 2 of 2 Implementation	Implementation of the stage 1 design to install a board walk around Roberta Reserve	Helen Wallace
   Roberta Reserve Garden & Retaining Wall Stage 1 of 2	Concept and designs for low timber retaining wall and landscape planting plan near Vista Crescent entrance	Helen Wallace
   Roberta Reserve Garden & Retaining Wall Stage 2 of 2	Implementation of stage 1 design for low timber retaining wall and landscape plan near Vista Crescent entrance	Helen Wallace
   St Heliers Village Flagpole	Installation of a 'Maritime Type' flagpole on the St Heliers Beach Foreshore	Colin Davis
   Waiatarua Reserve Ecological Works Stage 1 of 2 Research, Design and Costing	Production of an ecological plan to improve the establishment of native flora and fauna in the park	Kate Cooke and David Roberton
   Stage Two - Projects to have scoping budget allocated
   Selwyn Reserve Western Entrance Car Park Gates Relocation	Relocate western entrance car park gates closer to Tamaki Drive to prevent access to all car parks after 1.00am to prevent antisocial behaviour	Kate Cooke and Adriana Gunder
   Waiatarua Reserve Animal Pest Control Volunteer Project Stage 2 of 3 2008/2009	Continuation of pest control programme	David Roberton

   5. That the Eastern Bays Community Board confirm the following projects are deleted from the stage one small local improvement new projects for preliminary approval:

   Project Name	Project Description	Indicative maximum cost	CAPEX value	Opex value
   Stage One - New Projects available for preliminary approval
   Tamaki Drive Tree Trails	Creation of a trail along Tamaki Drive with information at the base of various trees describing anything unusual or rare about the tree	$20,000	$19,000	$1,000
   Tamaki Drive Historic Story Plaques	Production and installation of brass plaques at identified locations on the Kohimarama foreshore which commemorate local identities	$10,000	$10,000

   CARRIED

   Secretarial Notes:

   1. The Eastern Bays Community Board are awaiting final concept plans and costings for the Waiatarua stockyard project.
   2. The total unspent small local improvement project capital expenditure will be reported to community boards at their August meetings.

9. ELECTION HOARDING SITES AND COMPLIANCE MONITORING PROCESS

   Moved: Davis / Roberton

   1. That pursuant to clause 27.3.4.1 of the Signs bylaw 2007, the Eastern Bays Community Board nominates the following sites:
      • South side of Kepa Road, opposite Nehu St to Orakei Rd
      • Glendowie Park, Riddell Road, between St Andrews Home and Roberta Avenue
      • Road reserve, corner of Reihana Street (new, as shown in the photograph)
      • Triangular reserve, bounded by Reihana Street and Tautari Street
      • Ngahue Drive (formerly College Road)
      • Ngapipi Road on the eastern side of the road reserve (north of number 8, up to but not affecting the chevron traffic sign)
      • Madill's Farm at the Baddeley Avenue entrance in the road reserve, 2 metre from driveway to the intersection of Baddeley Avenue and Southern Cross Road
      • Madill's Farm at the corner of Allum Street and Baddeley Avenue, 10m in either direction
      • St Johns Road opposite Sunhill Nurseries
      • Corner of St Heliers Bay Road and St Johns Road opposite St Thomas' Church.
      • as the only sites where election signs may be displayed on Council property.
   2. That the sites as recommended replace and supersede previously approved sites which are now revoked.

   CARRIED

10. TRAFINZ CONFERENCE

    Moved: Davis / Gunder

    That this item be deferred to the August meeting.

    CARRIED

11. SCHEDULING OF TREES IN THE EDEN/ALBERT WARD

    A map of the location of Eastern Bays Ward scheduled trees and the District Plan text of 'Appendix 2 - Schedule of notable trees" was tabled.

    [ATTACHMENT 11A and 11B]

    Moved: Davis / Gunder

    1. That the resolutions from the 25 June 2008 Eden/Albert Community Board meeting be received.
    2. That a working party be established consisting of Colin Davis, Chairman, Helen Wallace, Deputy Chair and Board member Roberton to identify any additional trees that could be suitable for scheduling in the Isthmus District Plan review.

    CARRIED

12. CLIFF ROAD, ST HELIERS - RETAINING WALL STAGE 2

    Moved: Davis / Cooke.

    That the resolutions from the 12 June 2008 Transport Committee meeting and 26 June 2008 Council meeting be noted.

    CARRIED

13. CHAIRMAN'S REPORT

    Moved: Davis / Gunder

    That the report of the Chairman dated 7 July 2008 be received.

    CARRIED

14. 

    14.1. KATE COOKE

    Moved: Cooke / Davis

    That the report from Board member Cooke dated 9 July 2008 be received.

    CARRIED

    14.2. DR ADRIANA GUNDER

    Moved: Gunder / Davis

    That the report from Board member Gunder dated 6 July 2008 be received.

    CARRIED

    14.3. DAVID ROBERTON

    Moved: Roberton / Davis

    That the report from Board member David Roberton dated 7 July 2008 be received.

    CARRIED

15. 

    15.1. COUNCILLOR MILLAR

    Councillor Millar gave a verbal report regarding the Aotea redevelopment and tabled the information pack, and encouraged all present to make submissions.

    [ATTACHMENT 15.1]

    Moved: Millar / Davis

    That the verbal report by Councillor Millar be received.

    CARRIED

    15.2. COUNCILLOR ARMSTRONG

    Moved: Armstrong / Davis

    That the verbal report by Councillor Armstrong be received.

    CARRIED

16. REPORTS REQUESTED/PENDING/ISSUES

    Moved: Davis / Gunder

    That the Reports requested/pending/issues for July 2008 be received.

    CARRIED

17. GROUP ACTIVITY REPORTS

    Moved: Davis / Cooke

    That the Group Activity Reports to 30 June 2008 be received.

    CARRIED

18. COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis / Gunder

    That the following be added to the achievements register:

    • New replacement seat by the toilets at St Heliers foreshore.
    • Planting of 33 Nikau Palms in Churchill Park.

    CARRIED

19. CORRESPONDENCE

    Two additional pieces of correspondence were tabled for the Board's consideration, being:

    • Letter dated 10 July 2008 from the Auckland Regional Council regarding Consultation - draft Auckland Regional Parking Strategy
    • Letter from the Northern District Health Board Support Agency Ltd

    [ATTACHMENT 19A and 19B]

    Moved: Davis / Armstrong

    1. That the inwards correspondence be received and the outwards correspondence be noted.
    2. That Tim Wood, Project Director, Community Laboratory Services, Northern District Health Board (DHB) Support Agency Ltd be advised that the Eastern Bays Community Board endorses the DHB consultation on community laboratory services which is seen as a vital service to the health and well being of the community, but considers that it is inappropriate to hold a consultation session with one of the Community Board's statutory meetings.

    CARRIED

20. TAKING CARE OF AUCKLAND'S FUTURE 10 YEAR PLAN 2009-2019

    A copy of the PowerPoint presentation and other associated documentation regarding the "Taking care of Auckland's future 10 year plan 2009-2019" presented to the Community Board Chairs' Forum held on 10 July 2008 was tabled.

    [ATTACHMENT 20]

    Moved: Davis / Roberton

    1. That the information regarding the "Taking care of Auckland's future 10 year plan 2009-2019" presented to the Community Board Chairs' Forum held on 10 July 2008 be received.
    2. That the Eastern Bays Community Board give feedback in relation to the Long-term plan, and also work with other boards through the Community Board Chairs' forum on matters that could be incorporated as part of the board chairs' collective presentation, to the 7 October Annual Plan Direction Setting meeting.

    CARRIED

21. 2009 COMMUNITY BOARDS' CONFERENCE AND BEST PRACTICE AWARDS

    A copy of the documentation regarding the "2009 Community Boards' Conference and Best Practice Awards" presented at the Community Board Chairman's Forum held on 10 July 2008 was tabled.

    [ATTACHMENT 21]

    Moved: Davis / Roberton

    1. That the documentation regarding the "2009 Community Boards' Conference and Best Practice Awards" presented to the Community Board Chairs' Forum held on 10 July 2008 be received.
    2. That the Eastern Bays Community Board consider putting forward the following project(s) for the Community Board Best Practice Awards in 2009 as follows:

    Category	Project
    Significant project	Trees for Babies Artificial reefs on the Kohimarama and St Heliers beach projects
    Partnership	Waiatarua Reserve

    CARRIED

22. SALE OF LIQUOR (OBJECTIONS TO APPLICATIONS) AMENDMENT BILL

    A copy of the Democracy Advisor's memorandum dated 15 July 2008 and the report considered at the 10 July 2008 City Development Committee meeting were tabled.

    [ATTACHMENT 22]

    Moved: Davis / Armstrong

    1. That the Democracy advisor's memorandum dated 15 July 2008 and the report considered at the 10 July 2008 City Development Committee meeting be received.
    2. That the Eastern Bays Community Board appoint a working party consisting of the Chair and Board member Kate Cooke to provide input to the City Development Committee working party for the Sale of Liquor (Objections to Applications) Amendment Bill, prior to 6 August 2008, noting that submissions to the Select Committee close on Friday, 15 August 2008.
    3. That the Eastern Bays Community Board appoint a working party consisting of the Chair and Board member Kate Cooke to formulate and present a submission on behalf of the Board to the Select Committee, noting that submissions close on Friday, 15 August 2008.

    CARRIED

    There being no further business the Chairman closed the meeting at 8:03pm.