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Eastern Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE EASTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 17 SEPTEMBER 2008 AT 6.00 PM

PRESENT: Mr Colin Davis, JP Chairman
  Ms Helen Wallace Deputy Chair
  Mrs Kate Cooke  
  Dr Adriana Gunder, JP  
  Mr David Roberton  
  Councillor Toni Millar, JP [until 6:55pm item 4.1]

  1. Top APOLOGIES

    Moved: Davis / Gunder

    That the apologies from Councillor Armstrong for non-attendance and Councillor Millar for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Davis / Wallace

    That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 20 August 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

    Items 4.2 to 4.6 were taken at this point.

  4. Top PUBLIC FORUM

    4.1. SENIOR SERGEANT GRAEME PORTER AND SERGEANT TIM LOCKWOOD - NZ POLICE

    Moved: Davis / Roberton

    That Senior Sergeant Graeme Porter and Sergeant Tim Lockwood, from the New Zealand Police be thanked for updating the Eastern Bays Community Board on issues in the Eastern Bays Ward.

    CARRIED

    4.2. MR IAN JOSEPH - PARKING IN PEMBROKE CRESCENT, GLENDOWIE

    Moved: Davis / Millar

    1. That Mr Joseph be thanked for his presentation to the Eastern Bays Community Board regarding parking and vehicle movements in Pembroke Crescent, Glendowie.
    2. That the Group Manager Transport Parking be requested to investigate the concerns raised in Mr Joseph's submission relating to parking and traffic movements in Pembroke Crescent, and advise the Board on practical solutions to the concerns raised.

    CARRIED

    Items 4.3, 4.4 and 4.5 were taken together.

    4.3. LORNA STANSFIELD AND MRS COULAM - CROSSINGS IN MISSION BAY / KOHIMARAMA

    Mrs Stansfield and Mrs Coulam spoke to the Mission Bay-Kohimarama Resident's Association's letter dated 19 August 2008 and photographs attached to the agenda at item 4.5.

    Moved: Davis / Gunder

    1. That Mrs Stansfield and Mrs Coulam, representing the Mission Bay-Kohimarama Resident's Association, be thanked for their presentation to the Eastern Bays Community Board regarding issues raised in the Association's letter dated 19 August 2008.
    2. That the letter dated 19 August 2008 from the Mission Bay-Kohimarama Resident's Association be received.
    3. That the Traffic Safety Engineer be requested to investigate and report to a future meeting of the Eastern Bays Community Board on:
      1. the issues raised in the letter dated 19 August 2008 from the Mission Bay-Kohimarama Resident's Association, supported by Mrs Stansfield and Mrs Coullam's presentation to the Board;
      2. traffic issues when exiting from Grampian Road on to St Heliers Bay Road;
      3. developing a traffic management plan for the Eastern Bays area.

    CARRIED

    4.4. MRS JILL COULAM - TAMAKI DRIVE PEDESTRIAN CROSSINGS NEAR SAGE ROAD AND AVERILL AVENUE

    This item was taken with item 4.3.

    4.5. MISSION BAY-KOHIMARAMA RESIDENT'S ASSOCIATION INC.

    This item was taken with item 4.3.

    4.6. MS JENNY WATSON - UPGRADE OF PATHWAYS IN CHURCHILL PARK TO REDUCE CHILDREN AND CAR CONTACT AND TO INCREASE LIGHTING ON FOOTPATHS LEADING TO THE SCHOOL

    Ms Jenny Watson and Ms Liz Gunn (Principal, Churchill Park School), representing the Churchill Park Travelwise Project Group, tabled documentation and photographs and spoke to them, seeking support for:

    1. an upgrade of pathways in Churchill Park in general, in particular the Bay Road/Kesteven Avenue pathway, to reduce children and car contact; and
    2. to increase lighting on footpaths leading to Churchill Park School.

    [ATTACHMENT 4.6]

    Moved: Davis / Gunder

    1. That Ms Jenny Watson from the Churchill Park Travelwise Project Group and Ms Liz Gunn (Principal, Churchill Park School), be thanked for their presentation to the Eastern Bays Community Board regarding:
      1. the upgrade of pathways in Churchill Park to reduce children and car contact; and
      2. increasing lighting on footpaths leading to the Churchill Park School.
    2. That the Group Manager Arts, Community and Recreation Services and the Traffic Safety Engineer be requested to investigate the issues raised in Ms Watson and Ms Gunn's presentation, and in the letter dated 17 September 2008 from the Churchill Park Travelwise Project Group, for a report back to a future meeting of the Eastern Bays Community Board.

    CARRIED

    DISCRETIONARY FUNDING APPLICATIONS

  5. Top ST HELIERS TENNIS CLUB

    Additional information supporting the St Heliers Tennis Club's discretionary grant application was tabled.

    [ATTACHMENT 5A]

    Moved: Davis / Millar

    That the discretionary funding application from the St Heliers Tennis Club be deferred to the next meeting, and that Club representatives be invited to attend the meeting in support of the application, to provide information regarding resource consent applications and the extent of illumination and evidence of consultation undertaken with affected residents.

    CARRIED

    Item 4.1 was taken at this time.

  6. Top AUCKLAND CITY PARKING

    Moved: Davis / Cooke

    That Mr T Darby, Delivery planning manager, On-street parking be thanked for his presentation regarding the Parking group's role in Auckland City.

    CARRIED

    Item 8 was taken at this point.

  7. Top DOG ACCESS TO BEACHES

    Moved: Davis / Cooke

    1. That it be suggested to the Dog Policy and Bylaws Hearing panel:
      1. That appendix 1 to the Dog Bylaw be substantially rewritten and simplified to make the restrictions more easily understood.
      2. That the restriction for dog carers to leash their dogs when taking them to swim or walk in the sea could be reviewed, which could remove the need for the provisions relating to dogs paddling.
      3. That the following text be considered for beaches on the Isthmus:
        "Dogs may be off leash
        • between 7pm and 9am in summer (as presently defined in the Appendix to the Dog bylaw), ie: before 9am and after 7pm; and
        • between 4pm and 10am in winter (as presently defined in the Appendix to the Dog bylaw), ie: before 10am and after 4pm
        but prohibited at all other times."
      4. that Mission Bay beach not be an exception, so that time restrictions would apply consistently to all Isthmus beaches.
    2. That the Eastern Bays Community Board expresses concern that the officer's report is dated 4 September for a Board meeting on 17 September for Board comment required before 30 September, although the Hearings Panel heard submissions in late May/early June, and accordingly, this late request has not given the Board adequate time to consult with its constituency.

    CARRIED

  8. Top COMMUNITY BOARD LOCAL FUNDING, 2008

    Moved: Davis / Wallace

    1. That the grants totalling $25,000 from the Community Board Local Fund (CBLF) 2008, as recommended by the Board's Working Party (the Chairman and Deputy Chair) be approved as follows:
    Organisation Board 1 Board 2 Purpose Amount requested Eastern Bays Community Board Decision Comment
    Christian Care Network Trust, Eastern Suburbs Eastern Bays   To fund telephone, stationery, printing and volunteer travel expenses. $1,370.00 $1,370.00  
    East & Bays Parents Centre Inc Eastern Bays   To fund volunteer expenses and recognition. $1,650.00 $1,650.00  
    East Auckland Home and Budget Service Charitable Trust Eastern Bays   Costs associated with delivering the group's services. $4,000.00 $4,000.00  
    Eastern Suburbs Assn Football Club Inc Eastern Bays   To fund the entry fee for the under 19's national tournament. $666.67 $500.00  
    Glendowie Boating Club Inc, The Eastern Bays   To purchase a plastic optimist, a youth training boat. $2,968.50 $2,968.50  
    Kohimarama School Eastern Bays   To purchase a shade sail. $20,133.00 $3,000.00  
    Mainly Music Inc, St Heliers Bay Eastern Bays   To purchase musical instruments and age appropriate toys. $620.37 $620.00  
    Maori Women's Welfare League, Manaakitia Te Ara Puawai Eastern Bays Tamaki To fund attendance of senior and junior members at the National Conference. $1,000.00 $0.00  
    Meadowbank Community Centre House Inc Eastern Bays   To purchase three storage boxes for the sandpit area. $1,455.00 $1,450.00  
    Orakei Marae Social & Health Services Inc Eastern Bays   To hold consultation hui to identify community need within the scope of the marae. $2,400.00 $1,000.00 Applicant to provide number of participants, who facilitated (CV would suffice), outcomes, action plan and catchment area of participants.
    Parents Inc Eastern Bays   To deliver the "X-Factor", "Hardwired" and "Attitude" presentations to Selwyn and Glendowie College students. $1,500.00 $1,500.00  
    Royal Akarana Yacht Club Inc, The Eastern Bays   To purchase stacker chairs for hall users. $2,850.00 $2,000.00  
    Royal New Zealand Plunket Society Auckland City Area Inc Eastern Bays   To fund advertising in the East and Bays Courier. $373.60 $370.00 Applicant to keep statistics on numbers of attendees and who came as a direct response from the advertising.
    Scout Assn of New Zealand, 1st Orakei Sea Scout Group Eastern Bays Hobson To purchase safety equipment and four tents $1,317.55 0 Note: The  Hobson Community Board at its meeting held on 16 September 2008 resolved to fund the full amount requested.
    Sisters of St Joseph of the Sacred Heart NZ Trust Board Eastern Bays Tamaki Costs associated with delivering a school holiday outreach programme. $456.00 $450.00  
    St Heliers Church and Community Centre Eastern Bays Tamaki To fund 10 scholarships to attend the St Heliers day camp. $4,855.00 $1,600.00  
    St Heliers Church and Community Centre Eastern Bays Tamaki Costs associated with delivering the "Friday Friend-zy" programme. $4,530.00 $2,521.50  
    Te Kohanga Reo O Puau Te Moananui A Kiwa Society Eastern Bays Tamaki Costs associated with staging a food expo. $800.00 $0.00  
        Total   $52,945.69 $25,000.00  

    Moved:Davis / Cooke

    1. That because the Eastern Suburbs Association Football Club will receive $500 from the Community Board Local Funding Pool, the $500 granted by the Board from its 2008/2009 discretionary budget on 20 August 2008, for the same purpose, be withdrawn.

    CARRIED

  9. Top 2009 COMMUNITY BOARDS' CONFERENCE

    Moved: Davis / Gunder

    That the Eastern Bays Community Board not be represented at the 2009 Community Boards' Conference being held in Christchurch on 19-21 March 2009.

    CARRIED

  10. Top COLIN KAY MEMORIAL

    Moved: Davis / Gunder

    That the Eastern Bays Community Board supports the Mayor's proposal to recognise the late Colin Kay C.B.E., a former Mayor of Auckland City, by a memorial plaque on Vellenoweth Green at the end-point of the Round the Bays Run.

    CARRIED

  11. Top ARTS, CULTURE AND RECREATION COMMITTEE RESOLUTIONS - CHURCHILL PARK DEVELOPMENT

    Moved: Davis / Roberton

    That the resolutions of the 13 August 2008 Arts, Culture and Recreation Committee meeting regarding Churchill Park Development be noted.

    CARRIED

  12. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Moved: Davis / Wallace

    That the resolutions of the 13 August 2008 Arts Culture and Recreation Committee meeting regarding provision of additional street cleaning orderlies be noted.

    CARRIED

  13. Top CHAIRMAN'S REPORT

    Moved: Davis / Wallace

    1. That the Chairman's report, dated 10 September 2008, be received.
    2. That the Eastern Bays Community Board's feedback on the Long-term Council Community Plan, to the Council's committees be endorsed.
    3. That the Group Manager Libraries be requested to include reference to the mobile library service operating in the Eastern Bays Ward in the Group Activity Reports to the Eastern Bays Community Board.
    4. That the Eastern Bays Community Board requests officers to change the November Board meeting from 19 November to 20 November 2008, subject to availability of the venue, and that if the venue is not available an alternative venue or date be determined by the Democracy advisor in consultation with the Board Chairman.
    5. That a refurbished St Heliers Bay foreshore park bench be approved for installation at the pleasance area on the corner of Auckland Road and Tamaki Drive as part of that small local improvement project.
    6. That a small local improvements project (SLIPs) be approved for progression through the SLIPs system for the installation of refurbished St Heliers Bay foreshore park benches at Vellenoweth Green to replace the existing park benches.
    7. That priority be given to installing more park benches at Madill's Farm if there are any surplus park benches from the Vellenoweth Green installation.

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    14.1. HELEN WALLACE

    Moved: Wallace / Davis

    1. That the report from the Deputy Chair Helen Wallace, dated 9 September 2008, be received.
    2. That the Eastern Bays Community Board records its disappointment at the delay to the proposed upgrade of the crossings adjacent to Vellenoweth Green, and urges Traffic Safety Engineers to re-prioritise the project, to source adequate funding, and to complete the job.

    CARRIED

    14.2. KATE COOKE

    Moved: Cooke / Davis

    That the report from Board member Cooke, dated 10 September 2008, be received.

    CARRIED

    14.3. DR ADRIANA GUNDER

    Moved: Gunder / Davis

    1. That the report from Board member Gunder, dated 10 September 2008, be received.
    2. That the Democracy advisor follow up on the issues raised in Board member Gunder's report.

    CARRIED

    14.4. DAVID ROBERTON

    Moved: Roberton / Gunder.

    That the report from Board member Roberton, dated 9 September 2008, be received.

    CARRIED

  15. Top COUNCILLORS' REPORTS

    15.1. COUNCILLOR MILLAR

    Moved: Davis / Gunder

    That the report from Councillor Millar, dated 11 September 2008, be received.

    CARRIED

  16. Top REPORTS REQUESTED/PENDING/ISSUES

    Moved: Davis / Gunder

    1. That the Reports requested/pending/issues for September 2008 be received and updated noting that:
    Row No. Issue Update
    4. Replace bollards opposite 51 Baddeley Ave The bollards have been replaced.
    9. Madill's Farm - holes in concrete path The holes have been filled.
    1. That the following matters be included in the reports/pending/issues report:
      1. That it be noted by the officers that item 5 in the list asks for an update on the development plan for Tamaki Drive; the response is about "a co-ordinated approach".  The Eastern Bays Community Board requests advice as to when there will be a report updating the Board on the Development Plan for Tamaki Drive?
      2. That the short stretch of footpath between Auckland Road and The Parade be urgently renewed, given that the footpaths in Auckland Road and The Parade have already been renewed and that there is a small local improvements project (SLIPs) proposal to develop a pleasance area in Tamaki Drive near Auckland Road.
      3. That the Group manager Auckland City Environments be requested to report on whether the retrospective resource consent process has been completed for 350 St Johns Road; and if so when can the Board expect to see the filled site cleaned up and landscaped (refer Board agenda 21 May 2008, item 14 Reports pending list).

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Davis / Wallace

    That the Group Activity Reports for August 2008 be received.

    CARRIED

  18. Top COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis / Roberton

    That the following be added to the achievements register:

    Date Achievement
    17 September 2008 Early Feedback to the Council's committees on the Long-term Council Community Plan
    17 September 2008 Disbursement of $25,000 from the Community Board Local Funding Pool 2008
    17 September 2008 Successfully hosted two District Plan area meetings for early public input into the review of the Council's District Plan.

    CARRIED

  19. Top CORRESPONDENCE

    A thank you letter from the St Helier's Bay Pony Club dated 29 August 2008 was tabled.

    [ATTACHMENT 19A]

    Moved: Davis / Gunder

    That the correspondence be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:35 pm.