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Eastern Bays Community Board
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MINUTES OF A MEETING OF THE EASTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 15 OCTOBER 2008 AT 6.00 PM

PRESENT: Mr Colin Davis, JP Chairman
  Ms Helen Wallace Deputy Chair
  Mrs Kate Cooke  
  Dr Adriana Gunder, JP  
  Mr David Roberton  
  Councillor Douglas Armstrong, QSO  
  Councillor Toni Millar, JP  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Davis / Gunder

    That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 17 September 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

    DISCRETIONARY FUNDING APPLICATIONS

  5. Top KOHIMARAMA SENIOR CITIZENS CLUB

    Moved: Davis / Cooke

    That the discretionary funding application from the Kohimarama Senior Citizens Club in the order of $750 towards the cost of hiring buses for club outings be approved.

    CARRIED

  6. Top SLIPS PROGRAMME UPDATE OCTOBER 2008

    Moved: Davis / Wallace

    1. That the report of the small local improvement projects (SLIPs) manager dated 29 September 2008 be received, noting that a detailed SLIPs report with decision-making points will be reported to the November Eastern Bays Community Board meeting.
    2. That the Eastern Bays Community Board requests details of small local improvement projects (SLIPs) to assist the Board in allocating the remaining $55,000 of operational expenditure budget which must be allocated no later than 18 March 2009 to ensure the projects can be delivered before 30 June 2009 being the end of the 2008/2009 financial year.

    CARRIED

  7. Top DELEGATIONS REGISTER REVIEW

    Moved: Davis / Roberton

    That a working party be established, consisting off Chairman, Deputy Chair and Board member Adriana Gunder to formulate the Eastern Bays Community Board feedback to the delegations review project team, no later than 31 October 2008, regarding:

    1. the current community board delegations as passed by Council at its meeting held on 28 February 2008;
    2. any issues relating to delegations not affected by the 28 February 2008 changes.

    CARRIED

  8. Top COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

    Moved: Davis / Millar

    1. That the resolutions from the Community Services Committee meeting held on 1 October 2008 regarding the community assistance funding review be received.
    2. That a working party be established, consisting of Chairman, Deputy Chair, Board members Cooke, Gunder and Roberton to formulate the Eastern Bays Community Board feedback to the council working party considering how greater authority can be given to community boards in community assistance funding decision-making, noting feedback is required no later than 3 November 2008.

    CARRIED

  9. Top COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE

    Moved: Davis / Armstrong

    1. That the resolutions from the Community Services Committee meeting held on 1 October 2008 regarding community centres, halls and office stocktake be received.
    2. That a working party be established, consisting off the Chairman, Deputy Chair and Board members Cooke and Gunder to formulate the Eastern Bays Community Board feedback on the community centres, halls and offices stocktake report of the Senior Policy Analyst dated 25 September 2008.

    CARRIED

  10. Top NOTICE OF MOTION - 2009 COMMUNITY BOARDS' CONFERENCE

    A draft estimate of the associated costs for attendance at the 2009 Community Board's Conference was tabled.

    [ATTACHMENT 10A]

    Moved: Davis / Millar

    1. That the Eastern Bays Community Board revoke its resolution passed at the 17 September 2008 meeting regarding the 2009 Community Boards' Conference.
    2. That an amount of up to $1,800 be approved from the Eastern Bays Community Board discretionary fund for Board Member Kate Cooke to attend the 2009 Community Boards' Conference being held in Christchurch on 19-21 March 2009 and that Board member Cooke provide a full report to the Board on the Conference.

    CARRIED

    Board member Cooke wished it recorded that she did not vote on this motion.

    Councillor Armstrong and Board member Gunder abstained from voting on this motion.

  11. Top MAUNGAKIEKIE COMMUNITY BOARD - LUNN AVE

    Moved: Davis / Armstrong

    That the resolution of the Maungakiekie Community Board meeting held on 21 August 2008 regarding Lunn Avenue be noted.

    CARRIED

  12. Top CHAIRMAN'S REPORT

    The Chairman tabled his submission made to the 14 October 2008 Remuneration Working Party (RWP) meeting and the Working Party's recommendations to Council.

    [ATTACHMENT 12A]

    An additional proposal to schedule an Eucalyptus conferruminata or Bald Island Marlock tree, located at the northern boundary of 19 Aumoe Avenue, St Heliers was tabled.

    [ATTACHMENT 12B]

    Secretarial note: Resolutions A, B and E were taken separately and resolutions C and D were taken together.

    Moved: Davis / Roberton

    1. That the report of the Chairman dated 6 October 2008 be received.
    2. That the Democracy advisor and the Urban Design Manager, be requested to organise an urban design workshop hosted by the Eastern Bays Community Board.
    1. That the Eastern Bays Community Board's submission on trees recommended for inclusion in the Schedule of Notable Trees, as part of the review of the Isthmus District Plan, be formally endorsed and that the Eucalyptus conferruminata or Bald Island Marlock tree, located at the northern boundary of 19 Aumoe Avenue, St Heliers, recommended to the Board after the closing of submissions also be endorsed for consideration for inclusion in the Schedule.

    CARRIED

    Moved: Davis / Gunder

    1. That a working party be formed consisting of the Chairman and the Deputy Chair:
      1. to make submissions to the Council's Remuneration Working Party, and to the Remuneration Authority;
      2. to work with other community boards on the remuneration and expenses issues;
      3. and be delegated authority on behalf of the Eastern Bays Community Board to accept or reject the Council's recommendation to the Remuneration Authority.
    2. That the Chairman's submissions to the Council's Remuneration Working Party on 14 October be endorsed.

    CARRIED

    CARRIED

    Councillors Armstrong and Millar neither spoke nor voted on the above motions.

  13. Top

    13.1. HELEN WALLACE

    Moved: Wallace / Davis

    That the report from the Deputy Chair Helen Wallace dated 8 October 2008, be received.

    CARRIED

    13.2. KATE COOKE

    Moved: Cooke / Davis

    That the report from Board member Cooke, dated 8 October 2008, be received and amended as discussed.

    CARRIED

    13.3. DR ADRIANA GUNDER

    Moved: Gunder / Davis

    1. That the report from Board member Gunder, dated 13 October 2008, be received.
    2. That Board member Gunder be informed if there are further complaints received about the vehicle access ways between 20 and 30 Hawera Road.

    CARRIED

    13.4. DAVID ROBERTON

    Moved: Roberton / Davis

    1. That the report from Board member Roberton, dated 8 October 2008, be received.
    2. That a letter be sent to Martin Haworth expressing the Eastern Bays Community Board's condolences on the passing of Diane Haworth.

    CARRIED

  14. Top

    14.1. COUNCILLOR MILLAR

    Moved: Millar / Gunder

    1. That the report from Councillor Millar, dated 9 October 2008, be received.
    2. That Metrowater and/or Council utilities management be requested to reinstate the berm and driveway at 267 St Johns Road and to remediate any other berms as soon as possible.

    CARRIED

    14.2. COUNCILLOR ARMSTRONG

    Moved: Armstrong / Gunder

    That the verbal report from Councillor Armstrong be noted.

    CARRIED

  15. Top REPORTS REQUESTED/PENDING/ISSUES

    Moved: Davis / Cooke

    That the Reports requested/pending/issues for October 2008 be received.

    CARRIED

  16. Top GROUP ACTIVITY REPORTS

    Moved: Davis / Millar

    1. That the Group Activity Reports for September 2008 be received.
    2. That the Group Manager Libraries be, once again, requested to, in addition to reporting on the St Heliers Library, include a report on the mobile library's activities in the Eastern Bays Ward on a monthly basis.

    CARRIED

  17. Top COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis / Roberton

    That the following be added to the achievements register:

    • Kohimarama Beach garden and planting (formerly known as Kohimarama shell path project).
    • Submission to the Remuneration Working Party.
    • Submission on trees recommended for inclusion in the Schedule of Notable trees.

    CARRIED

  18. Top CORRESPONDENCE

    Moved: Davis / Gunder

    That the discretionary fund accountability report from the St Heliers Bowling Club for the purchase of a new commercial dishwasher be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7:24 pm.