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Council member and meetings
MINUTES OF A MEETING OF THE
EASTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 21
JANUARY 2009 AT 6.00 PM
IN THE ST IGNATIUS HALL,
12
KOTIRI STREET, ST HELIERS
| PRESENT: |
Mr |
Colin |
Davis, JP |
Chairman |
| |
Mrs |
Helen |
Wallace |
Deputy Chair |
| |
Mrs |
Kate |
Cooke |
|
| |
Dr |
Adriana |
Gunder, JP |
|
| |
Mr |
David |
Roberton |
|
| |
Councillor |
Toni |
Millar, JP |
|
 APOLOGIES
Moved: Davis / Cooke
That the apology from Councillor Armstrong for non-attendance be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Davis / Roberton
That the minutes of the Eastern Bays Community Board meeting held on Thursday,
20 November 2008 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM - REMOVAL OF WILLOW TREES IN CHURCHILL PARK - MRS LORNA MUIRHEAD
Mrs
Lorna Muirhead addressed the Eastern Bays Community Board requesting the removal
of the willow trees in Churchill Park, which she believes to be very unstable
and dangerous. Mrs Muirhead had proposed the removal of the willow trees as a
small local improvement project (SLIPs) in late 2008. The Board at its meeting
on 20 November 2008 resolved to delete the project because the Board understood
that the cost of removal would be met from the Council's operational budget. An
arborist's report is expected by the Board following a further inspection by the
Council's arborist.
Moved: Davis / Wallace
That Mrs
Muirhead be thanked for her presentation to the Eastern Bays Community Board
requesting the removal of the willow trees in Churchill Park for safety reasons.
CARRIED
COMMUNITY SERVICES
The
Community place manager - east tabled information relating to the Place based
team for the Eastern Ward.
[ATTACHMENT 5]
Moved: Davis / Gunder
That Bonnie-Mae Shantz, Community place manager - east,
Community Services be thanked for her presentation and introducing her staff,
Lucia Davis and Jennifer Carson, Community Advisers, to the Eastern Bays
Community Board.
CARRIED
TAMAKI DRIVE BUS LANE MONITORING UPDATE
Moved: Davis / Roberton
- That the report entitled "Tamaki
Drive bus lane monitoring update" by Daniel Newcombe, Senior Transport Planner,
dated 13 December 2008 be received.
- That the positive monitoring results of the
Tamaki Drive bus lane initiative be recognised and that its continued operation
in the existing location be endorsed.
CARRIED
MISSION BAY JAZZ AND BLUES STREETFEST 2009
Richard Lindroos and Stephen Brown of Two Moons Ltd were in attendance to speak
to the item. An updated Streetfest map was tabled.
[ATTACHMENT 7A]
Moved: Davis / Gunder
- Thank Richard Lindroos and
Stephen Brown of Two Moons Ltd be thanked for their presentation.
- That the Mission Bay Jazz and Blues Streetfest
2009 event on Saturday 28 February 2009 (rain date Sunday 1 March 2009) be
approved in principle, as proposed, noting:
- implementation of a temporary liquor ban, to coincide with the road
closure times, for:
- Mission Bay beach from the walkway (Millennium Bridge) off Tamaki
Drive at the western end of Mission Bay beach and Selwyn Reserve through to
Selwyn Avenue
- Tamaki Drive from the entrance to the western car park
through
to Selwyn Avenue (excluding dedicated areas on the southern footpath immediately
in front of the shops and restaurants where special licences have been
approved)
- Atkin Avenue from Tamaki Drive to Marau Crescent
- Marau Crescent from Atkin Avenue through to Tamaki Drive
- Patteson Avenue between Marau Crescent and Tamaki Drive.
- Mission Bay beach and Selwyn Reserve,
including the western car park through to the eastern end of the eastern car
park, excluding dedicated areas where a special licence has been approved.
- Implementation of a road closure of Tamaki
Drive (between Atkin Ave and Marau Cres) and Patteson Avenue (between Tamaki
Drive and Marau Cres) which shall be closed from 4pm to 12midnight for the
Mission Bay Jazz & Blues Streetfest on Saturday 28 February 2009 (rain date
Sunday 1 March 2009). This closure applies to all except authorised and
emergency vehicles.
- Restriction of public access to the fenced
area and the application of a $10 event entry fee between the hours of 6pm to
11pm on Saturday 28 February 2009 (rain date Sunday 1 March 2009).
CARRIED
Item 4 was taken at this point.
SMALL LOCAL IMPROVEMENT PROJECT (SLIPS) DECISIONS REPORT JANUARY 2009
Moved: Davis / Roberton
- That the report of the small
local improvement projects (SLIPs) portfolio leader dated 7 January 2009 be
received.
- That the following new small local improvement project proposals from
stage 1 proceed for vetting by relevant council officers:
| New Stage 1
proposals to proceed for vetting by officers |
Board comment/
further related resolution |
Indicative
maximum cost |
CAPEX value
|
OPEX value
|
| Churchill Park
(Kinsale Avenue) lighting assessment and design |
That officers
include the Board resolutions passed at the 20 November 2008 meeting in
the proposal form to ensure the board's requests are not overlooked. |
$10,000 |
|
$10,000 |
| Madill's Farm
footpath upgrade |
|
$10,000 |
$10,000 |
|
| Total |
|
$20,000 |
$10,000 |
$10,000 |
- That the following Eastern Bays Community Board Members be allocated
to the small local improvement project proposals from stage 1 that proceed to
vetting:
| Stage |
Project |
Community Board
Spokesperson |
| 1 |
Churchill Park
(Kinsale Avenue) lighting assessment and design |
Colin Davis |
| 1 |
Madill's Farm
footpath upgrade |
Adriana Gunder |
- That the Eastern Bays Community Board:
- delegates authority to the spokesperson to provide guidance and
advice to the small local improvement projects (SLIPs) team regarding their
allocated proposals; and
- delegates authority to the spokesperson and
Chair of the board, to be exercised together, to make additional funding
decisions where a variation to a project scope is needed due to unforeseen
circumstances.
- That the following scoping budgets be allocated to the proposals on
the stage 2 scoping list so that proposals can proceed to be scoped:
| Stage 2 scoping
project list |
Board comment/
further related resolution |
Scoping cost |
Indicative
CAPEX value of project |
Indicative OPEX
value of project |
| Eastern Bays
playgrounds shade |
That the SLIPs
proposal form also note that Cr Millar raised the matter in her report
to the Board's 19 September 2007 meeting. |
$1,500 |
|
$20,000 |
| Meadowbank
Community centre renovation |
|
$1,500 |
$50,000 |
|
| Vellenoweth Green
park bench replacement |
|
$500 |
|
$7,000 |
| Waiatarua Reserve
wetland outlet planting - stage 1 |
That the
implementation of the outlet planting project be subject to the
conclusion of the Waiatarua Ecological report and that the Board
spokesperson David Roberton and the Chair be authorised to approve
funding required. |
$1,500 |
$120,000 |
$20,000 |
| Churchill Park weed
removal and revegetation |
|
$500 |
|
$30,000 |
| Total |
|
$5,500 |
$170,000 |
$77,000 |
- That the following pending projects or projects in scoping and their
status be noted when allocating funding:
| Projects
pending |
Board comment/
further related resolution |
Indicative
budget |
Indicative
CAPEX value of project |
Indicative OPEX
value of project |
| Kohimarama Beach
boardwalk access phase 2 of 2 |
That the proposer
for Kohimarama Beach boardwalk access phase 2 of 2 project be amended to
read "Adriana Gunder, Eastern Bays Community Board Member". |
$40,000 |
$40,000 |
|
| Roberta Reserve
foreshore boardwalk stage 2 of 2 implementation |
|
$300,000 |
$300,000 |
|
| Roberta Reserve
garden and retaining wall stage 2 of 2 |
- That officers provide a plan identifying both the retaining
wall, the crib wall and the extent of the footpath restoration proposed.
- That officers urgently investigate the state of repair of the
Roberta Reserve footpath and advise when the footpath will be upgraded
up to the bridge, as it is currently in a dangerous state of disrepair.
- That it be noted the Board believe the footpath repair required
in Roberta Reserve should be covered in Council maintenance budgets,
given the repair is required for safety reasons.
|
$20,000 |
$16,000 |
$4,000 |
| St Heliers Village
flagpole |
|
$20,000 |
$20,000 |
|
| Waiatarua Reserve
animal pest control volunteer project stage 3 of 3 |
|
$5,000 |
|
$5,000 |
| Waiatarua Reserve
ecological works stage 2 of 2 implementation |
|
TBA |
|
TBA |
| Waiatarua former
stockyard area upgrade stage 2 implementation |
|
$100,000 |
$100,000 |
|
| Total |
|
$485,000 |
$476,000 |
$9,000 |
| Projects in
scoping |
|
Indicative
budget |
Indicative
CAPEX value of project |
Indicative OPEX
value of project |
| Allum Street,
Kohimarama speed limit reminder signs |
|
$50,000 |
$50,000 |
|
| Swainston Reserve
playground upgrade stage 2 - consents and implementation |
|
$130,000 |
$130,000 |
|
| Total |
|
$180,000 |
$180,000 |
$0 |
- That the Board deletes the following projects as it does not intend to
take them forward:
| Projects to be
deleted |
Board comment/
further related resolution |
Indicative cost |
Indicative
CAPEX value of project |
Indicative OPEX
value of project |
| Stage 1 - Orakei
Domain improvements to Reihana St entrance |
That it be noted
that the Orakei Domain is Council owned land and is not part of the
Ngati Whatua o Orakei Whenua Rangatira. |
$10,000 |
$10,000 |
|
| Pending projects -
Orakei Domain revegetation phase 2 contribution |
|
$45,000 |
|
$45,000 |
| Pending projects -
Orakei Domain revegetation phase 3 contribution |
|
$45,000 |
|
$45,000 |
- That budgets be allocated to the following stage 3 projects:
| Stage 3
|
Board comment |
Total budgeted
amount |
CAPEX value of
project |
OPEX value of
project |
| Kohimarama Beach
boardwalk access phase 1 of 2 |
|
$7,525 |
$7,525 |
|
| Roberta Reserve
foreshore board walk stage 1 of 2 consultation, design and consent |
|
$9,440 |
$9,440 |
|
| Selwyn Reserve
western entrance carpark gates relocation |
|
Option 1
$9,146 |
Option 1
$9,146 |
|
| Waiatarua Reserve
ecological works stage 1 of 2 research design and costing |
|
$38,765 |
|
$38,765 |
| Total |
|
$64,876 |
$26,111 |
$38,765 |
-
- That operational expenditure
funded projects and new proposals information provided be noted.
- That it be noted that three projects have been omitted from the
small local improvement projects list, being:
- St Johns Bush
- Pleasance area at the corner of Auckland Road and Tamaki Drive
- Mission Bay foreshore maintenance and
improvement project (yet to be scheduled to stage 1).
- That the following project be deferred to the
operational small local improvement projects budget of the 2009/2010 financial
year:
| Project |
Board comment |
Total budgeted
amount |
CAPEX value of
project |
OPEX value of
project |
| Stage 3 project -
Orakei Domain revegetation phase 1 contribution |
That officers
investigate partnership opportunities with Ngati Whatua o Orakei to
contribute by providing native planting. |
$30,000 |
|
$30,000 |
- That officers be requested to provide to the 18 February 2009 Eastern
Bays Community Board meeting a total update on all costs expended on the Waiatarua stockyards carpark small local improvement project.
CARRIED
CHAIRMAN'S REPORT
Moved: Davis / Cooke
- That the Chairman's report dated
7 January 2009 be received.
- That the officers report to the 18 February
2009 Eastern Bays Community Board meeting on detailed proposals for the $500,000
Churchill Park development stage 2 as proposed to be incorporated in the
2009-2019 Long-term Council Community Plan for the 2009/2010 and 2010/2011
financial years.
- That the small local improvement project
(SLIPs) form for supply and installation of gates at Churchill Park be forwarded
to the SLIPs team for vetting noting the quoted price by the grazier of $500 per
gate totalling $7,000 subject to this work not already being included in
operational or the 2009-2019 Long-term council community plan
budgets.
- That Eastern Bays Community Board formally
congratulate Clem Simich, QSO, and Bridget Graham, QSM, on attaining recognition
in the New Years Honours List and Lyn Mosley, OStJ, on attaining recognition in
the 2008 Order of St John Honours List.
- That the Eastern Bays Community Board expresses its disappointment to
the Remuneration Authority at its 2008 Determination for the Auckland City
Council and Auckland City community boards, which appears to significantly
change the relativities between the Council and community board elected
representatives, and denies the important contribution that community boards
make to their communities and to the Council's deliberations."
CARRIED
Councillor Millar
requested it be recorded that she neither spoke nor voted on resolution E.
10.1. HELEN WALLACE
Deputy chairperson Helen Wallace had nothing to report.
10.2. KATE COOKE
Moved: Cooke / Gunder
- That the report by Board
member Kate Cooke dated 12 January 2009 be received.
- That the project entitled "School organic
composting initiative" prepared for the 2009 Community Board Best Practice
Awards under the "working with children and youth" category be endorsed.
CARRIED
10.3. ADRIANA GUNDER
Moved: Gunder / Roberton
That the
report by Board member Adriana Gunder dated 13 January 2009 be received.
CARRIED
10.4. DAVID ROBERTON
Moved: Roberton / Gunder
That the
report by Board member David Roberton dated 13 January 2009 be received.
CARRIED
COUNCILLOR MILLAR
Moved: Millar / Davis
That the verbal report
of Councillor Millar be received, with the following points raised:
- Retail Holdings development in Mission Bay - a resource consent is
being lodged for the demolition of the buildings from the Berkeley Theatre to Patteson Avenue back to Marau Crescent and a new development. A decision is yet
to be made as to whether the application is to be publicly notified.
- Selwyn College - the Ministry of Education have dismissed the Selwyn
College Board of Trustees.
- Sir Edmund Hillary's axe has been gifted to the City and is on show
at the Auckland Museum from last week.
- New kerbs into properties are now being squared off which means
people have to swing out onto the road more when entering a driveway. Board
support is sought for the reinstatement of the previous practice of curving the
driveways.
- The "Sculpture in the Gulf" event begins on 23 January 2009 and runs
to 15 February 2009.
- Brookfield Street resealing - the resealing of the road has lead to
many complaints from residents, including tar being trampled into homes.
Officers have arranged for more aggregate to be laid which has not allayed
residents' concerns as there is now a very patchy look to the reseal. It is to
be hoped this method of sealing will be revised to ensure that these problems
are not repeated in other streets.
- Cr Millar was involved in the regional funding legislation and
selection of the new board to head the new organisation.
- Museum/MOTAT - Bomber Command now has an allocated place in the
Museum for its commemorative sculpture, to be opened early March 2009.
- Stonefields - weeds are rampant on the piece of council owned land
near the new College Road and Ngahue Road corner, on the bank between the corner
and Merton Road. This is Auckland City land and the responsibility of the City.
- Attended the Colin Kay memorial plaque unveiling in December at Vellenoweth Green.
- The planning hearing for proposed development at 8-20 Turua Street
scheduled to be held in January 2009 has been postponed (date to be advised).
CARRIED
REPORTS REQUESTED/PENDING AND ISSUES
Moved: Davis / Gunder
That the reports requested pending and issues for January 2009
be received subject to the following:
- That in relation to row no. 3 - the response received regarding the
update on the development plan for Tamaki Drive be sent to the Kohimarama/Mission Bay Resident's Association for information.
- That in relation to row no. 5 - the response received regarding
parking in Pembroke Crescent, Glendowie be sent to Mr Ian Joseph for
information.
- That in relation to row no. 6 - the Board notes that responses have
been sent to Mrs Stansfield and Mrs Coulam and the Kohimarama Residents
Association.
- That the Board express its disappointment to the response received in
relation to row no. 6 point no. 1 regarding pedestrian crossings on Tamaki Drive
near Sage Road and Averill Avenue, as the Board does not believe it fully
addresses road safety issues at the two intersections, particularly with regard
to the impact of the number of witnessed "near misses" (but not necessarily
reported) on pedestrians using the pedestrian crossings by cyclists and turning
traffic.
CARRIED
GROUP ACTIVITY REPORTS
Information relating to the mobile library's activities in the Eastern Bays ward
was tabled.
[ATTACHMENT 13A]
Moved: Davis / Wallace
- That the Group Activity Reports to January 2009 for
the Library group be received.
- That a schedule of times and dates the mobile library visits the
Eastern Bays ward locations and the schedule for the following month be included
in the next board report.
CARRIED
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
Moved: Davis / Roberton
That the
Eastern Bays Community Board grants report from the Democracy advisor dated 14
January 2009 be received.
CARRIED
COMMUNITY BOARD ACHIEVEMENTS REGISTER
Moved: Davis / Cooke
That the
following be added to the achievements register:
- School organic composting initiative project submitted for
consideration under "Working for children and youth" category for the 2009
Community Board Best Practice Awards.
CARRIED
CORRESPONDENCE
Moved: Davis / Roberton
That the correspondence be received.
CARRIED
There being no further business
the Chairman declared the meeting closed at 8:37pm.
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